CC Resolution 12947 - Reclassification of Office Assistant to Accounting Clerk lli m'19XIj1[6]i;1`1015146T, VA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING
THE RECLASSIFICATION OF ONE OFFICE ASSISTANT POSITION TO ACCOUNTING
CLERK II POSITION AND SALARY PLAN
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell Municipal
Code to prepare and submit to the City Council recommendations for the reorganization of
offices, departments, and positions which are considered to be in the best interest of
efficient, effective and economical conduct of the municipal services provided by the City;
and
WHEREAS, Section 2.16.010 of the Campbell Municipal Code requires that salaries and
wages of all employees of the City be fixed by ordinance or resolution and;
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to meet
the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does
hereby approve the recommendations for the reclassification of one Class ID: 3400 Office
Assistant Position to one Class ID: 3180 Accounting Clerk II as outlined in the March 7,
2023, Council Report.
PASSED AND ADOPTED this 7 day of March, 2023, by the following roll call vote:
AYES: Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
Anne Bybee, Mayor
ATTEST:
G'A'I ct_ 64146
Andrea Sand r ,City Clerk
CITY OF CAMPBELL
ACCOUNTING CLERK II
DEFINITION
Under supervision, performs difficult financial and statistical clerical work in accounting
and recording of City transactions related to revenue collections and/or purchasing and
disbursements and may also handle cash reconciliations and perform related work as
required.
TYPICAL DUTIES
As assigned, is responsible for the Accounts Payable or Revenue Receipting and
Receivables as follows: Verify and screen financial documents such as purchase
orders, check requests, invoices, expense sheets and other requests for disbursement
of City monies; process bills and claims in the financial system; print checks and related
reports; maintain and file documents in an organized manner; prepare and print
purchase orders for approval by City Manager's Office; maintain encumbrance ledger
and reports; maintain the fixed assets system including the tagging of new assets;
prepare Federal and State tax returns; Maintain and track performance measures;
handle and reconcile cash, prepare bank deposits. Prepare billings for all City accounts
receivable including business licensing, tenant lease rentals, reimbursements from State
and Federal agencies, and other miscellaneous charges; maintain accounts receivable
subledgers and reconcile to general ledger, and maintain Business License database
and submit reports to State agencies contact and follow up with debtors regarding
payment of accounts; coordinate with collection agency in maintenance of delinquent
accounts; audit revenues collected at City registers, reconcile to system reports and
interface with general ledger; maintain and reconcile listing of deposits posted to the City
and process related refunds; may be required to appear in Small Claims Court to
represent the City in delinquent account collection process; prepares journal entries of a
recurring nature; and may assist Accountant with routine accounting duties; may also be
required to provide secondary coverage to the other position as needed.
Education and Experience: Graduation from high school plus at least two years of
experience in accounting, bookkeeping or related field.
Knowledge of: Financial mathematics, basic statistics, and terminology
used in processing financial data; operation of desktop
PC, modern spreadsheet and word processing
applications (eg: Microsoft Excel and Word); modern office
and business practices and procedures including
principles of good customer service.
Ability to: Make mathematical calculations and perform detailed
clerical work with speed and accuracy.
Assist customers in obtaining a business license, process
payments and handle general inquiries from the public and
other departments.
Intermittently, review and proof documents related to
department operations; observe, identify and problem
solve office operations and procedures; and learn to
understand and explain department policies and
procedures.
Process, balance, and adjust a variety of fiscal
transactions and accounting data as well as cash
collections. Learn policies and procedures applicable to
the processing and maintenance of accounting data. Work
with various cultural and ethnic groups in a tactful and
effective manner to provide a high level of customer
service.
Understand and follow written and oral instructions. On a
continuous basis, sit at a desk for long periods of time.
Intermittently twist and reach office equipment, and bend,
squat, kneel, or twist while retrieving and/or returning files
from drawers; write and use keyboard to communicate
through written means. Operate a personal computer in
the performance of a variety of clerical accounting and
statistical functions. Type at a speed necessary for
successful job performance; lift or carry weight of 25
pounds or less.
Possession of: Valid California Driver's License.
Est. 6/76
Rev. 6/81; 07/99; 7/14
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