CC Resolution 12954 - Safe Routes to School Maps ProjectRESOLUTION NO. 12954
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO AWARD THE CONTRACT AND EXECUTE
THE AGREEMENT FOR CONSULTANT SERVICES FOR THE CAMPBELL SAFE
ROUTES TO SCHOOL MAPS PROJECT
WHEREAS, the Santa Clara Valley Transportation Authority (VTA) Bicycle & Pedestrian
Education and Encouragement (Bike/Ped E&E) Program covers activities and the
development and distribution of materials that are designed and intended to satisfy the
following goals: 1) promote, educate, and/or encourage safe walking or bicycling for
residents or visitors of every age and ability; 2) communicate to residents and visitors
the benefits of walking and bicycling; 3) communicate to school children, residents, and
visitors the rights and responsibilities of pedestrians, bicyclists, and motorists.
t; and
WHEREAS, the Campbell Safe Routes to School (SRTS) Maps Project would create
school route maps for elementary and middle schools in Campbell Union School District
(CUSD); and
WHEREAS, the first phase of this project would include Castlemont Elementary School,
Forest Hill Elementary School, and Rolling Hills Elementary School; and
WHEREAS, consultant services are needed to engage the various stakeholders,
perform school walking and bicycling/rolling audits, survey travel choices, engage
school officials and parents, and prepare maps and web tools; and
WHEREAS, at the time the project's Request for Proposals (RFP) was prepared, the
cost estimate was below the $50,000; and
WHEREAS, based on the City's Purchasing Policy, consultant services up to $50,000
require three informal quotations/bids; and
WHEREAS, on January 3, 2023, the Public Works Department issued an RFP and
solicited proposals from three bidders; and
WHEREAS, on January 27, 2023, the City received only one proposal; and
WHEREAS, the lone proposal was from Alta Planning + Design, Inc.; and
WHEREAS, Alta's cost proposal was $70,510—an amount that exceeds the $50,000
threshold for informal bids; and
WHEREAS, under Section 3.20.091 (Requests for Proposals [RFP]) of the Campbell
Municipal Code, the City may retain consultant services at a fee more than $50,000 only
by approval of the City Council; and
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WHEREAS, staff is requesting that the City Council accept the results of the initial
advertisement of the project to avoid delays of readvertising the project; and
WHEREAS, staff is also requesting authorization to award the contract and enter into a
consultant services agreement with Alta Planning + Design Inc.; and
WHEREAS, the City has accumulated approximately $119,000 in 2016 Measure B
Bike/Ped E&E Program funds in Project 22-00; and
WHEREAS, this amount is sufficient to cover the cost of consultant services and staff
costs; and
WHEREAS, staff has executed cost -share agreements with the City of San Jose and
Town of Los Gatos for amounts not to exceed $25,000 for San Jose and $11,000 for
Los Gatos; and
WHEREAS, the cost -shares will abate project expenditures, and
WHEREAS, no local match is required for the use of 2016 Measure B Bike/Ped E&E
Program funds.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Campbell
that the City Manager is hereby authorized to award the contract to and execute the
consultant services agreement with Alta Planning + Design, Inc. for an amount not to
exceed $70,510.
PASSED AND ADOPTED this 21 St day of March, 2023, by the following roll call vote:
AYES: COUNCILMEMBERS: Lopez, Scozzola, Furtado, Landry, Bybee
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ATTEST:
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Andrea Sa ers, City Clerk
APPROVED:
Anne Bybee, Mayor