CC Resolution 12971 - Consultant Services Agreement with Maze & AssociatesRESOLUTION NO. 12971
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE A
CONSULTANT SERVICES AGREEMENT WITH MAZE & ASSOCIATES FOR
INTERIM FINANCE MANAGER SERVICES, DISPENSE WITH BIDDING
REQUIREMENTS UNDER SECTION 3.20.030(4) OF THE CAMPBELL
MUNICIPAL CODE (CMC), AND AUTHORIZE A CORRESPONDING BUDGET
ADJUSTMENT
WHEREAS, the City's Finance Manager has been selected to lead the
Finance Department of a nearby agency starting the end of April and will have
his last day with the City of Campbell on April 26, 2023; and
WHEREAS, this leaves the City with a significant leadership and technical
Accounting gap in its Finance Department for the next several months; and
WHEREAS, staff recommends engaging Maze & Associates, a highly
respected audit and accounting services firm, to provide interim Finance
Manager services in an amount not to exceed $163,000 from end of April to end
of September 2023, with contractual costs offset by an estimated $78,000 in
vacancy savings for the soon to be vacant Finance Manager position; and
WHEREAS, Maze & Associates previously provided similar and high
quality services to the City of Campbell in 2019 and is able to provide these
services once more; and
WHEREAS, due to the due to the critical nature of the position, remaining
staff capacity, and limited other options in the municipal Finance field able to fully
meet the needs of the City in the immediate future, staff recommends dispensing
with bidding requirements under Section 3.20.030(4) of the Campbell Municipal
Code (CMC), which states that bidding procedures may be dispensed with when:
The city seeks the special services, consultation or advice in
financial, economic, accounting, engineering, legal, administrative or other
matters from persons specially trained, experienced and competent to
perform the special services required.; and
WHEREAS, to partially cover additional contractual costs of $82,000 in FY
2023, staff recommends utilizing $39,000 in vacancy savings and programming
any remaining contractual costs and vacancy savings into the FY 2024 Proposed
Budget to be introduced to City Council on May 16, 2023; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby authorize the City Manager to approve and execute a
Consultant Services Agreement with Maze & Associates for Interim Finance
Manager Services (shown as Exhibit 1 and incorporated by reference) and
authorizes a corresponding budget adjustment (shown as Exhibit 2 and
incorporated by reference).
PASSED AND ADOPTED this 18'h day of April, 2023 by the following roll call
vote:
AYES:
Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee
NOES:
Councilmembers: None
ABSENT:
Councilmembers: None
Anne Bybee, Mayor
ATTEST:
Andrea San s, City Clerk