CC Resolution 12999 - Approval of (PS&E) for Measure O - Library Project (No. 23-SS)RESOLUTION NO. 12999
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SOLICIT BID PROPOSALS
FROM THE LIST OF PRE -QUALIFIED CONTRACTORS, FOR THE MEASURE O —
LIBRARY RENOVATIONS PROJECT (NO. 23-SS)
WHEREAS, the Campbell Library (Library) is a City facility that has been operated by the
Santa Clara County Library District (SCCLD) for over 40 years — through a lease
agreement — as part of the County's public library system; and
WHEREAS, over time, frequent mechanical failures, outdated building components and
structural deficiencies were becoming increasingly more costly and impacting SCCLD's
ability to operate current and future library programs; and
WHEREAS, in November 2018, Campbell voters passed Measure O authorizing the City
to issue $50,000,000 in general obligation (GO) bonds to finance the design and
construction of a new Police Operations Building (with a new EOC) and renovations to
the Campbell Library; and
WHEREAS, a total of $20.5M in Measure O funds has been allocated for the Library
Renovations project (No.-23-SS); and
WHEREAS, on May 19, 2020, Jayson Architecture was awarded the Library's design
consultant services contract and was followed by the City Council's approval of the
project's schematic design on April 6, 2021; and
WHEREAS, in early 2022, after evaluating the applications received in response to the
Request for Qualifications (RFQ) advertised for construction services, staff deemed the
following contractors qualified for invitation to bid on the Library's construction contract
upon the City Council's approval of the final plans, specifications, and estimates (PS&E)..
1. Gonsalves & Stronck Construction Company, Inc., 2. BHM Construction, 3. Lathrop
Construction Associates, Inc., and 4. BOBO Construction, Inc., and
WHEREAS, between 2018 .and 2023, the Library project also received additional funding
from the Santa Clara County Library District ($510k); California State Library Building
Forward Grant Program ($4.7M); and Silicon Valley Clean Energy (SVCE) ($500k); and
WHEREAS, these additional funds created capacity within the Library's existing budget
to address infrastructure improvements that were included in the project's original scope
of work but were later omitted due to budgetary constraints; and
WHEREAS, in January 2023, the City Council approved authorization to amend the
existing consultant services agreement with Jayson Architecture for additional design and
engineering services to incorporate (re -design) these elements back into the project's
scope of work; and
WHEREAS, upon completion of the re -design work in March 2023, Griffin Structures
performed a constructability review and granted their subsequent approval of the project's
final plans; and
WHEREAS, during the April 4, 2023, Measure O study session, the Library's design
details were discussed by the City Council — with comments forwarded to Jayson
Architecture for consideration during their preparations of the project's final PS&E; and
WHEREAS, as a result, the project's updated engineer's estimate includes both the base
scope of work and the three add alternates, with a 10% change order construction
contingency, all identified as separate expenditures for a total estimated project cost of
$24,386,580; and
WHEREAS, based on this total estimate, and the Library's current budget of $26,228,450,
the project is projected to have a surplus of approximately $1.84M in Measure O funds;
and
WHEREAS, sufficient funding is available to proceed with the Library Renovations project
in the City's approved CIP budget for 'Civic Center Improvements — Library Renovations
(Project No. 23-SS); and
WHEREAS, staff is recommending City Council approval of the Library's final PS&E and
authorization to invite the project's list of prequalified contractors to bid on its construction
contract.
NOW, THEREFORE, BE IT RESOLVED that the City of Campbell hereby approves the
the final plans, specifications, and estimate (PS&E) for the Campbell Library Renovations
Project (No. 23-SS), authorizing the Public Works Director to solicit bid proposals from
the project's list of pre -qualified general contractors; and staff to later return to Council to
present the bid results and request approval to award the project's construction contract
at that time.
PASSED AND ADOPTED this 6th day of June 2023, by the following roll call vote:
AYES: Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
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Anne Bybee, Mayor
ATTEST:
Andrea San s, City Clerk