CC Resolution 13022 - Approving PS&E Measure O Police Operations Building No. 23-RRRESOLUTION NO. 13022
A RESOLUTION OF THE CITY COUNCIL OF. THE CITY OF CAMPBELL
APPROVING THE PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SOLICIT BID PROPOSALS
FROM THE LIST OF PRE -QUALIFIED CONTRACTORS, FOR THE MEASURE O —
POLICE OPERATIONS BUILDING PROJECT (NO. 23-RR)
WHEREAS, the Campbell Police Department and the City's Emergency Operations
Center (EOC) are currently housed in facilities that were built in the early 1970's and do
not meet the Essential Services Building standards that have been in place since 1986
for all public safety facilities operating throughout the State; and
WHEREAS, in November 2018, Campbell voters passed Measure O authorizing the City
to issue $50,000,000 in general obligation (GO) bonds to finance the design and
construction of a new Police Operations Building (including a new EOC) and renovations
to the Campbell Library; and
WHEREAS, a total of $25M in Measure O funds has been allocated for the Police
Operations Building project (No. 23-RR); and
WHEREAS, on May 19, 2020, LPA, Inc., (LPA) was awarded the design consultant
services contract for the Police Operations Building project and its schematic design was
later approved by City Council in May 2021; and
WHEREAS, in early 2022, after evaluating the applications received in response to the
Request for Qualifications (RFQ) advertised for construction services, staff deemed the
following contractors qualified for invitation to bid on the Police project's construction
contract upon the City Council's approval of the final plans, specifications, and estimates
(PS&E): 1. Gonsalves & Stronck Construction Company, Inc., 2. Lathrop Construction
Associates, Inc., 3. Rodan Builders, Inc., 4. Swinerton Builders, 5. BOBO Construction,
Inc., 6. Zovich & Sons, Inc., and 7. Midstate Construction Corporation; and
WHEREAS, between 2021 and 2023, the Police Operations Building project also
received additional funding from the California State Resiliency Grant program ($3.9M)
and the Silicon Valley Clean Energy (SVCE) Resiliency Grant program ($237k), which
allowed the City to implement additional features into the project's scope of work as
outlined in their respective program objectives; and
WHEREAS, subsequent allocations to these grant funds have resulted In a total budget
amount of $27,598,000 for the Police Operations Building project; and
WHEREAS, following design completion in April 2023, LPA forwarded the final plans and
specifications to their subconsultants at HLCM, Inc., to analyze the details and generate
the project's construction cost estimate; and
WHEREAS, based on the results of this effort, the construction contract's base cost
includes the construction of the new Police Operations building, two revocable bid items
(i.e., the proposed trash enclosure and the renovation of the existing Police Department),
and additional site work — all identified as separate expenditures — for a total construction
cost estimate of $28,064,686; and
WHEREAS, with the project's estimated total of $34,359,730, and the current available
budget of $27,598,000, there is a gap of approximately $6..76M in funding for the Police
Building project; and
WHEREAS, while staff has identified strategies to reduce this gap, construction bids will
need to be submitted and subsequently reviewed for a more accurate representation of
the project's budgetary needs; and
WHEREAS, staffs strategies may include the use of $1.3M in unallocated Measure O
funds, a projected Measure O surplus of $1.8M pending bid results and completion of the
Library Renovations project, $800k in Measure O interest earnings (from bonds confirmed
as non -tax-exempt), other funding sources available per the approved CIP for FY 2024-
28, and re-evaluating the project's two revocable bid items and/or add alternates that are
currently identified in the construction cost estimate; and
WHEREAS, staff is recommending City Council approve the project's final PS&E and
authorize bid invitations to the project's list of prequalified contractors to initiate the
bidding process; and
WHEREAS, approval of the project's PS&E and authorization to solicit contractor bids will
have no financial impact, or present any risk to the City, at this time; and
WHEREAS, staff will later return to the City Council to present the bid results and request
approval to award the project's construction contract with a recommended award strategy
based on the lowest bid amount and those options that staff has deemed necessary to
reduce the projected gap in funding.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby approves the final plans, specifications, and estimate (PS&E), and authorizes the
Public Works Director to solicit bid proposals from the project's list of pre -qualified
contractor, for the Measure O — Campbell Police Operations Building Project (No. 23-
RR).
BE IT FURTHER RESOLVED upon staffs return to award the project's construction
contract, additional details regarding funding and, implementation alternatives will be
presented at that time.
PASSED AND ADOPTED this 18t" day of July, 2023, by the following roll call vote:
AYES:
Councilmembers: Lopez, Scozzola, Landry, Bybee
NOES:
Councilmembers: Furtado
ABSENT:
Councilmembers: None
APP VED:
Anne Bybee, Mayor
ATT ST:
Andrea San s, City Clerk