CC Resolution 13038 - Agreement with (ESI) for (CCC) - Heritage Theatre Boiler Replacement PRoject (No. 24-OO)RESOLUTION NO. 13038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING AN AGREEMENT WITH ENVIRONMENTAL SERVICES, INC. (ESI) TO PROVIDE
EQUIPMENT AND LABOR SERVICES, IN AN AMOUNT NOT TO EXCEED $78,265, FOR
COMPLETION OF THE CAMPBELL COMMUNITY CENTER (CCC) — HERITAGE THEATRE
BOILER REPLACEMENT PROJECT (NO. 24-00) AND DISPENSING WITH BIDDING
REQUIREMENTS AS AUTHORIZED IN CAMPBELL MUNICIPAL CODE SECTIONS 3.20.030
(7) (8); AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS
SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.100
WHEREAS, the Heritage Theatre was originally built in 1938 as an auditorium for Campbell Union
High School and became a significant architectural and historical presence in Santa Clara Valley;
and
WHEREAS, after the school and theatre closed in the early 1980's, the City of Campbell (City)
purchased the property in 1985 and began implementing a series of projects to restore the Heritage
Theatre; and
WHEREAS, since its re -opening in 2002, routine maintenance has allowed the City to defer major
upgrades to only when necessary or when part of a larger project; and
WHEREAS, in recent years, increasing demands have had a significant impact on the theatre's
boiler and HVAC unit controls which have resulted in timely and costly repairs; and
WHEREAS, repairs that were once effective are no longer sustainable due to the unit's outdated
HVAC controls and technology (software) that is obsolete; and
WHEREAS, staff has utilized the City's HVAC maintenance contractor, Environmental Services,
Inc. (ESI), to provide specialized labor and equipment services for the system's more complex
issues; and
WHEREAS, while working with ESI in early 2023, staff discovered that the boiler's HVAC unit
controls had completely failed after years of prolonged use, while the boiler itself had outlived its
useful life expectancy (i.e., 25-30 years) and was unable to provide optimal heating operations;
and
WHEREAS, with these developments, staff determined that a timely replacement of the Heritage
Theatre boiler and HVAC panel would be necessary to prevent critical service disruptions; and
WHEREAS, a new boiler -would provide several key benefits with its advanced technology and
fewer operational needs — reducing the City's long-term energy use while generating a substantial
cost -savings and maintaining efficient climate operations; and
WHEREAS, the new boiler will also be equipped with features supporting compatibility with the
theatre's existing chiller and other operational equipment from the Honeywell line of HVAC control
parts currently being installed throughout the City; and
WHEREAS, in February 2023, staff requested a proposal from ESI for the labor and equipment
services to replace the Heritage Theatre boiler; and
WHEREAS, staff selected ESI based on their successful work history with the City and status as a
Honeywell Certified Vendor with the resources and expertise to ensure the boiler's compatibility
with the existing Honeywell HVAC system; and
WHEREAS, ESI submitted a proposal to the City for labor and equipment services to remove the
existing boiler, install a new unit, and integrate other features required to support its functionality
with the Honeywell HVAC system, for a total cost of $78,265; and
WHEREAS, sufficient funding is available for the associated costs as reflected in the City's
approved CIP budget for `CCC — Heritage Theatre Boiler Replacement (Project No. 24-00) in the
amount of $90,000; and
WHEREAS, staff is recommending City Council's approval of the ESI contract to provide equipment
and labor services for the Heritage Theatre boiler project, and is requesting City Council's
authorization to dispense with bidding requirements as authorized in Campbell Municipal Code
Sections 3.20.030 (7) (8), to help facilitate a timely completion of the project; and
WHEREAS, staff is also requesting City Council's authorization for the City Manager to
subsequently execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby:
1) approves a service contract with Environmental Services Inc. (ESI), in an amount not to exceed
$78,265, for the equipment and labor services necessary to complete the Campbell Community
Center (CCC) — Heritage Theatre Boiler Replacement project (No. 24-00); 2) authorizes staff to
dispense with formal bidding requirements as specified in Campbell Municipal Code Sections
3.20.030 (7) (8); and 3) authorizes the City Manager to execute said agreement as specified in
Campbell Municipal Code Section 3.20.100.
PASSED AND ADOPTED this 5t" day of September, 2023, by the following roll call vote:
AYES:
Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee
NOES:
Councilmembers: None
ABSENT:
Councilmembers: None
APPROVED:
Anne Bybee, Mayor
ATTEST:
dk
Andrea Sanders, CYClerk