CC Resolution 13095 - Grant Agreement with SVCE Community Resilience Program RESOLUTION NO. 13095
A RESOLUTION OF THE COUNCIL OF THE CITY OF CAMPBELL APPROVING A
GRANT AGREEMENT WITH SILICON VALLEY CLEAN ENERGY IN THE AMOUNT
OF $197,972; 2) AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT
AGREEMENT IN ACCORDANCE WITH CAMPBELL MUNICIPAL CODE SECTION
3.20.100; 3) AUTHORIZING THE REALLOCATION OF $197,972 IN ASSOCIATED
GRANT FUNDS TO PURCHASE A FORD F-150 LIGHTNING PRO ELECTRIC TRUCK
AND SOLAR POWERED MOBILE EV CHARGING STATION FOR THE CITY'S
SERVICE CENTER; 4) AUTHORIZING STAFF TO DISPENSE WITH ITS FORMAL
BIDDING PROCEDURES AS SPECIFIED IN THE EXEMPTIONS OF CAMPBELL
MUNICIPAL CODE SECTION 3.20.030(6), AND PURCHASING POLICIES OF
SECTION 3.20.070, WHICH ALLOW FOR THE PROCUREMENT OF GOODS AND
SERVICES THROUGH THE CITY'S MEMBERSHIP WITH SOURCEWELL (A
COOPERATIVE PURCHASING FIRM) AND ITS USE OF THE CALIFORNIA E-
PROCUREMENT STATEWIDE CONTRACT AND LEVERAGED PROCUREMENT
AGREEMENTS; AND 5) AUTHORIZING THE FINANCE DIRECTOR TO PREPARED
ASSOCIATED BUDGET ADJUSTMENTS
WHEREAS, in 2021, Silicon Valley Clean Energy (SVCE), a Joint Power Authority (JPA),
introduced a non-competitive grant, known as the Community Resilience Program, to its member
agencies with the opportunity to apply for an allocation of funding supporting improvement
features that enable self-sufficient access to power during outages by way of zero carbon
emissions; and
WHEREAS, in 2022, the City of Campbell applied for the Community Resilience Program, and
received an allocation of $237,566 in grant funds from SVCE which were subsequently broken
down into two sub-categories: Planning/Design ($39,594) and Capital Improvements ($197,972);
and
WHEREAS, the planning and design funds ($39,594) were allocated to the evaluation of various
sites (to help identify a qualifying project) and paid to a third-party consultant through SVCE; and
WHEREAS, after staff's review of the evaluations, the Measure 0 — Police Operations Building
project (No. 23-RR) was selected based on the critical nature of services it provides to members
of the community, and in turn, would receive the full allocation of Capital Improvement funds
($197,972) for the installation of a stand-alone (off-grid) electric vehicle (EV) charging station;
and
WHEREAS, on April 4, 2023, the City Council approved Resolution No. 12961 authorizing the
execution of a grant agreement with SVCE for the allocation of$197,972 in Community Resiliency
grant funds to the Police Project for the EV charging station to be installed during its construction;
and
WHEREAS, when construction bids were opened in October 2023, the amount proposed by the
lowest bidder(Lathrop Construction, Inc.) for the EV charging station ($841,000) had significantly
exceeded the final Engineer's Estimate ($242,341) and the amount of grant funds available from
SVCE ($197,972); and
WHEREAS, in November 2023, the City Council proceeded to award the construction contract
for the Police Project to Lathrop Construction, Inc.without the EV charging station, and authorized
the subsequent reallocation of $197,972 in associated SVCE grant funds from the project's
current budget to the balance of a different project that would be determined by staff at a later
time; and
WHEREAS, as a result of those efforts, staff developed a plan to reallocate the SVCE grant funds
towards the purchase of a Ford F-150 Lightning Pro (electric truck) and PairTree Mobile Solar-
Powered EV Charging Station for the City's Service Center; and
WHEREAS, in accordance with the terms specified in Campbell Municipal Code (CMC) Sections
3.20.030(6) and 3.20.070, staff has identified the California e-Procurement Statewide Contract,
and its membership with Sourcewell, as timely and cost-efficient funding mechanisms which allow
the City to dispense with its bidding procedures and expedite the procurement process; and
WHEREAS, through one of the state's Leveraged Procurement Agreements (LPA) (Contract No.
1-22-23-20F), staff received a quote from Downtown Ford of Sacramento (Downtown Ford) for
the purchase of a new Ford F-150 Lightning Pro Electric Truck, in the total amount of $70,158;
and
WHEREAS, through the City's membership with Sourcewell, staff has also received an informal
quote from one of their certified vendors, EV Connect, for the purchase of Paired Power's
PairTree Dual Port Charging Station, and the related hardware installation and network
subscription services, for a total amount of$78,936; and
WHEREAS, with SVCE requiring all agencies to execute their grant agreements for the
Resilience Program no later than December 31, 2023, staff is requesting that the City Council
authorize the City Manager to execute said agreement and allow staff to proceed with the
reallocation of $197,972 in associated grant funds towards the purchase of a Ford F-150
Lightning Pro Electric Truck and PairTree Mobile EV Charger; and
WHEREAS, with sufficient funding available to cover the combined total cost of this purchase,
staff recommends retaining the approximately$48,878 in projected surplus funds for contingency
purposes to cover any additional costs that may be incurred during the procurement and/or
implementation process.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Campbell hereby
approves a grant agreement with Silicon Valley Clean Energy; and 2) authorizes the City
Manager to execute the grant agreement in accordance with Campbell Municipal Code Section
3.20.100; 3) authorizes the reallocation of$197,972 in associated grant funds to purchase a Ford
F-150 Lightning Pro Electric Truck and solar powered mobile EV charging station for the City's
Service Center; 4) authorizes staff to dispense with its formal bidding procedures as specified in
the exemptions of Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies
of Section 3.20.070, which allow the City to procure goods and services through its membership
with Sourcewell (a Cooperative Purchasing Firm) and its use of the California e-Procurement
Statewide Contract and Leveraged Procurement Agreements; and 5) authorizes the Finance
Director to prepare associated budget adjustments.
PASSED AND ADOPTED this 19th day of December 2023, by the following roll call vote:
AYES: Council Members: Lopez, Scozzola, Furtado, Landry, Bybee
NOES: Council Members: None
ABSENT: Council Members: None
APPROVE :
Anne Bybee, Mayor
AT EST:
ai sin
,/, Andrea Sand rs, City Clerk
City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.
Public Works 715-Environmental Services December 19,2023 BA-14
Budget to be Reduced
Fund/Program Account Number Description Amount
Budget to be Increased
Fund/Program Account Number Description Amount
209.715 7884 Machinery and Equipment $ 197,972
209.715 4523 Other Grants 197,972
REASON FOR REQUEST-BE SPECIFIC:
To prepare budget adjustments for the purchase of a Ford F-150 Lightning Pro(all-electric truck)and PairTree Mobile Solar
Powered EV Charging Station ath the Service Yard. Costs incurred will be funded by a$197,972 Silicon Valley Clean Energy
Grant. Surplus grant funds will be retained for contingency purposes and applied to cover any additional costs that may be
incurred during the procurement and/or implementation process.
Will Fuentes Todd Capurso Brian Loventhal
Finance Director Public Works Director City Manager