CC Resolution 13100 - Authorization to Extend Agreement for Campbell Safe Routes to School Maps Project (CIP No. 22-OO) RESOLUTION NO. 13100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT WITH ALTA
PLANNING + DESIGN TO PROVIDE CONSULTANT SERVICES FOR THE
CAMPBELL SAFE ROUTES TO SCHOOL MAPS PROJECT
WHEREAS, the Santa Clara Valley Transportation Authority (VTA) Bicycle & Pedestrian
Education and Encouragement (Bike/Ped E&E) Program covers activities and the
development and distribution of materials that are designed and intended to satisfy the
following goals: 1) promote, educate, and/or encourage safe walking or bicycling for
residents or visitors of every age and ability; 2) communicate to residents and visitors the
benefits of walking and bicycling; 3) communicate to school children, residents, and
visitors the rights and responsibilities of pedestrians, bicyclists, and motorists; and
WHEREAS, the Campbell Safe Routes to School (SRTS) Maps Project is funded with
2016 Measure B funds for the Bike/Ped E&E Program.
WHEREAS, this project would create school route maps for elementary and middle
schools in Campbell Union School District (CUSD); and
WHEREAS, Phase 1 of this project includes Castlemont Elementary School, Rosemary
Elementary School, and Rolling Hills Elementary School; and
WHEREAS, on January 3, 2023, the Public Works Department issued a Request for
Proposals (RFP) and solicited proposals from three bidders for Phase 1 of the project;
and
WHEREAS, the City received only the proposal from Alta Planning + Design, Inc. (Alta)
to prepare the school route maps for $70,510; and
WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 12954
authorizing the City Manager to award the contract to and execute the consultant services
agreement with Alta for the Campbell Safe Routes to School Maps Project; and
WHEREAS, Phase 1 of the project is scheduled to be completed by the end of February
2024; and
WHEREAS, Phase 2 of this project would include Forest Hill Elementary School and
Campbell School of Innovation; and
WHEREAS, Phase 3 of this project would include Capri Elementary School and Village
School; and
WHEREAS, Alta has shown it has the expertise to engage project partners and prepare
safe routes to school maps; and
WHEREAS, retaining Alta is available and would save time and allow the remaining
phases to begin without having to prepare and issue another RFP; and
WHEREAS, the City Council, pursuant to Campbell Municipal Code Section
3.20.091(3)(B), finds that the availability of ALTA is overriding in relation to price in
procurement of technical services for Phase 2 and 3; and
WHEREAS, staff recommends extending Alta's agreement for the Campbell Safe Routes
to School Maps Project to include Phases 2 and 3; and
WHEREAS, extending Alta's contract to include Phases 2 and 3 would cost
approximately $86,000 in addition to the current contract; and
WHEREAS, the cost estimate for Alta to complete all three phases of the project is
$156,510; and
WHEREAS, the total amount of 2016 Measure B Bike/Ped E&E Program funds available
in Capital Improvement Plan (CIP) Projects 22-00 and 23-QQ amounts is $203,640.42;
and
WHEREAS, these funds are sufficient to cover the cost of consultant services and staff
costs for all three project phases; and
WHEREAS, extending Alta's consultant services contract should not result in any direct
fiscal impact to the City; and
WHEREAS, no local match is required for the use of 2016 Measure B Bike/Ped E&E
Program funds.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Campbell does
hereby approve an extension to the contract for Alta Planning + Design, Inc. to complete
Phases 2 and 3 for an amount not to exceed $86,000 and authorize the that the City
Manager to execute said contract.
PASSED AND ADOPTED this 22nd day of January, 2024, by the following roll call vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
5 .
Susan M. Lan , Mayor
ATTEST:
(AS Andrea S n ers, City Clerk