CC Resolution 13110 - Accepting the City Hall HVAC Chiller Replacement Project 24-UU and File Notice of Completion RESOLUTION NO. 13110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
ACCEPTING THE CITY HALL — HVAC CHILLER REPLACEMENT PROJECT NO. 24-
UU AND DIRECTING THE PUBLIC WORKS DIRECTOR OR DESIGNEE TO FILE
THE NOTICE OF COMPLETION
WHEREAS, since its construction in the early 1970s, the City's Department of Public
Works Building Maintenance Division has been responsible for evaluating, maintaining,
and implementing improvements to meet City Hall's structural and mechanical needs; and
WHEREAS, in recent years, increasing demands have significantly impacted City Hall's
HVAC system and related components — all of which are responsible for regulating the
indoor temperature settings throughout the building; and
WHEREAS, while the system's heating components have continued operating at an
acceptable level, the chiller unit had experienced several mechanical failures in recent
years that required a substantial amount of time and resources to repair; and
WHEREAS, between 2022 and 2023, staff had placed over fifteen service calls to
address various problems related exclusively to the chiller's components; and
WHEREAS, during the summer of 2022, staff discovered that the chiller's compressor
had completely malfunctioned — causing City Hall's indoor temperatures to rise
significantly as the chiller remained out of service while repair efforts were underway; and
WHEREAS, this incident prompted staff to include the replacement of the City Hall HVAC
chiller as a CIP project with the City's proposed budget for FY 2023/24; and
WHEREAS, in early 2023, staff began developing the scope of work for the chiller
replacement and initiated plans to solicit informal bids (quotes) from qualified contractors
for labor and equipment services to complete the project; and
WHEREAS, in accordance with the City's purchasing policies and procedures, staff
contacted the following three contractors based on their recent work history with the City
for projects and/or repairs of similar mechanical systems: Environmental Services Inc.
(ESI), Therma, and Control Air Enterprises; and
WHEREAS, ESI and Therma responded to staff's initial request and subsequently
submitted respective proposals for the requested services, while Control Air Enterprises
declined to participate and informed staff that they would not be submitting a bid at that
time; and
WHEREAS, after a comprehensive review of the two proposals received, staff selected
ESI based on their results as the lowest, responsive bidder, and qualifications to perform
the work; and
WHEREAS, in June 2023, the City Hall HVAC chiller replacement was approved as a
CIP Project (City Hall — HVAC Chiller Replacement Project 24-UU) and $150,000 was
allocated from the CIPR for its implementation during FY 2023/24; and
WHEREAS with sufficient funds available in the project's CIP budget, staff prepared a
report to request City Council's approval of the associated service contract and its award
to ESI; and
WHEREAS, on September 5, 2023, the City Council adopted Resolution No. 13037,
approving and awarding a contract to ESI, in an amount not to exceed $127,595, for
equipment and labor services to complete the City Hall — HVAC Chiller Replacement
Project 24-UU; and
WHEREAS, construction for the project began on November 11, 2023, and concluded on
December 22, 2023 — with all work completed in accordance with the plans and
specifications previously developed by staff and the terms set forth in the executed
service contract agreement with ESI; and
WHEREAS, elements completed during construction included: removal of the existing
60-ton chiller, installation of a new Carrier M#30RAPO605D-OG100 air cooler chiller, and
the connection of all pipes and controls to new chiller unit; and
WHEREAS, upon its completion, the project's total costs were $127,595; and
WHEREAS, based on its current CIP budget of $150,000, the balance of approximately
$22,405 in unspent project funds will be returned to the City's general CIP fund and
applied towards other improvement projects as programmed in the City's current CIP.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby accepts the work completed for the City Hall — HVAC Chiller Replacement Project
24-UU and directs the Public Works Director, or designee, to file the Notice of Completion.
PASSED AND ADOPTED this 6th day of February, 2024, by the following roll call vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
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Oln c�o
ATTEST: Susan M. Lan ry., M: •
4442e174462A>6Andrea Sande Clerk
Recording Requested by
and when recorded,mail to:
City of Campbell
City Clerk's Office
70 North First Street,City Hall—Upper Level
Campbell.CA 95008
(408)866-2150
ot•cAM CITY OF CAMPBELL
p NOTICE OF COMPLETION AND ACCEPTANCE
OF PUBLIC WORKS CONTRACT
,, =~ (C.C.C. 3093)
nR(:IY A
This document is for the benefit of the City of Campbell.Request for the Recordation without fee is made in accordance
with Section 6103 of the Government Code of the State of California.
Contractor's Name: Environmental Services,Inc. Contract Date:9/2I/2023
Surety: American Zurich Insurance Company Final Contract
Amount: $127,595
Job Title: Installation of Carrier M#30RAP0605D-OG100 Air Cool Chiller at the City Hall Building
Location: City Hall
Scope of Work: Remove and replace Air Chiller at the City Hall Building
Owner: City of Campbell,City Hall,70 North Street,Campbell,CA 95008
This work was accepted by me on ,2024,on behalf of the City of Campbell. I certify under penalty of
perjury that the foregoing is true and correct. (C.C.P.2015.5)
Executed on (Select Date),
at Campbell, California
Ron Taormina, PW Superintendent
•
Department of Public Works
City of Campbell
Revised 1/23/17