Purchase Orders/PaymentsCI 'Y OF CAMPBELL
FACSIMILE TRANSMITTAL SHEET
TO: FROM:
Ric Paul Reina Antonio
COMPANY: DATE:
Wheel Away September 6, 2002
FAX NUMBER: TOTAL NO. OF PAGES INCEUDING COVER:
408 378-9392 2
PHONE NUMBER: SENDER'S REFERENCE NUMBER:
408 3784636
RE: YOUR REFERENCE NUMBER:
BIKE RACKS
[] URGENT [] FOR REVIEW [] PLEASE COMMENT [] PLEASE REPLY [] PLEASE RECYCLE
NOTES/COMMENTS:
Hi Ric,
We discovered that there is no longer a need for the City to have the bike racks as part
of the purchase order we already have with you. Therefore, we would like to return
the three Yakima Loco Joe Bike Racks and purchase 13 repair kits in return. The
repair kits would include a tire iron, spare tube and mini pump.
Please let me know at your earliest convenience the cost difference for returning the
bike racks and purchasing the repair kits. We would like to do an addendum to the
already existing purchase order as soon as possible.
Thank you very much for your time and consideration on this matter. If you have any
questions, please feel free to call me at 866-2161.
Thanks.
PUBLIC WORKS DEPARTMENT, 70 NORTH FIRST STREET, CAMPBELL, CA 95008
PHONE (408) 866-2150 FAX (408) 376-0958
BID SCHEDULE
ITEM ITEM ESTIMATED UNIT EXTENDED
NO. DESCRIPTION UNIT QUANTITY PRICE PRICE
1 Yakima Loco Joe Bike EA - 3 $59.49 -$178.47
Rack
13 repair kits (tire iron,
2 spare tube and mini EA 13
pump)
Subtotal
8.25% Tax
Total Base Bid (Items 1 through 2)
Authorized Signature
Position
Date
2
Wheel Away Cycle Center Inc
PO 20030117
435.0206B.7883
08/05/2002 Beg. Balance $7,500.38
08/31/2002 Inv. 9261 $7,307.19 $193.19
03/11/2003 Inv. 10214 $183.97 $9.22
TOTAL PAID $7,307.19
PAID UNDER OPEN PO AS
FINANCE HAD CLOSED PO
IN ERROR IN 9/02 AND
RETURNED FUNDS TO PROJ.
STILL CHARGED TO
PROJECT 0206B.
03/18/2003 1 4:54 PM
OF -CA'MP,._,ELL
70'N. FIRST STREET CAMPBELL, CALIFORNIA 95008
(408) 866-2100
IPAGE
PURCHASE ORDER NUMBER
PURCH. ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
CONFIRM· BLANKET FINAL PAYMENT TERMS FREIGHT
UNIT OF MEASURE I COMMODITY CODE UNIT PRICE EXTENSION
QUANTITY
~xxXxx,~D~xxxx~x~x xxx
ORGANIZATION ACCOUNT I PROJECT PROJECT ACCOUNT AMOUNT
ALL INVOICES ARE TO BE ADDRESSED TO
CITY OF CAMPBELL, FINANCE DEPARTMENT
70 N. FIRST ST., CAMPBELL, CA 95008
FINAL
PURCHASING AGENT
TERMS AND CONDITIONS ON REVERSE SIDE
CiTY OF CAMP.,ELL
70 N. FIRST STREET CAMPBELL, cAL'IFORNIA 95008
(408) 866-2100
PAGE
PURCHASE ORDER NUMBER
PURCH. ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
TO
CONFIRM. BLANKET
QUANTITY
FINAL
PAYMENT TERMS
UNIT OF MEASURE
COMMODITY CODE
UNIT PRICE
FREIGHT
EXTENSION
ORGANIZATION ACCOUNT t PROJECT PROJECT ACCOUNT AMOUNT
ALL INVOICES ARE TO BE ADDRESSED TO
CITY OF CAMPBELL, FINANCE DEPARTMENT
70 N. FIRST ST., CAMPBELL, CA 95008
FINAL.
PURCHASING AGENT
TERMS AND CONDITIONS ON REVERSE SIDE
'%
CHA~.O'
City of Campbell
Purchase Requisition
Tt-HS IS NOTA PLr~~E ORDER!
Date Requested Date Required
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Requested By
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CITY OF CAMPBELL
PUBLIC WORKS DEPARTMENT
SUMMARY OF INFORMAL BIDS
DESCRIPTION OF
ITEMS/WORK BID:
VENDORS:
PRICE BID:
'7, 500.3
SOURCE: (i.e., phone/written) (Attach copies if written.)
5 --c w £,'&.
COMMENTS (including just, ification for sole source):
SYSTEM 36 VERIFICATION ATTACHED
BUDGET ADJUSTMENT ATTACHED
(ifnecessary)
INSUK~NCE VERIFICATION:
$1 Million General Liability
Auto
Workers' Compensation
Additional Insured
CITY BUSINESS LICENSE:
yes/no
SUBMITTED BY MS'Tj"M~IN' ,J~/6r'' DATE: '-/ -31-Z.,-er~
Reviewed by ~,~_Za_ /
Division M~/nager P.W.Director
J:\F ORMS\INF ORaMB D(WORD)
rev 10/94
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WHEEL AWAY CYCLE CENTER
402 E. Hamilton Ave.
CAMPBELL, CALIFORNIA 95008
(408) 378-4636
S PT. 03102
DATE
70 N FIRST STREET
TEAMS: PURCHASE 0RDER-20030117
PLEASE DETACH, FOLD AND ENCLOSE WITH YOUR PAYMENT KEEP BOTTOM PORTION FOR YOUR RECORDS
BALANCE Forward
AMOUNT PAID
$ 7500 38
TOTAL
WHEEL AWAY CYCLE CENTER
PAY LAST AMOUNT
IN THIS COLUMN
CITY OF CAMP,._.ELL
70 N. FIRST STREET CAMPBELL, CALIFORNIA 95008
(408) 866-2100
PAGE
PURCHASE ORDER NUMBER
~URCH. ORDER DATEt
ii./ ,' ~),. /.
/
DATE REQUIRED REQ I I ION NO. VENDOR . DESCRIPTION '"..~.
/ ?2:: ,5 "'~'~(',~",'~'-:' '~ ~ ~ "'
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ENDOR F> 0 r,'"~',:~o,,"~"z",o, ..:,,,, SHIP CITY OF C~t'dF'BELL
TO
70 N F']RST STREET
;ONFIRM. BLANKET FINAL PAYMENT TERMS , ' FREIGHT
N N
· QUANTITY UNIT OF MEASURE I OOMMODITY OODE UNIT PRIOE EXTENSION
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!.TEM NO. OOl D!CYCLE LOCKER'S- HODEL .;,t~'~' ].C N,,'R.[""'oI:.R ....
1. O0 ES :300. 0000
Balance
1/14/03 OK to pay Invoice ~02/320 $7,679.55 0.00
and close out po.
F~'E: ]: [~H ~ 600. O0
ORGANI~TtON ACCOUNT t PROJECT PROJECT ACCOUNT AMOUNT
4.3D 0206 7885 '":'""~/~:~ '~':~.' "" O,.
- ' :~,~-.- ~,.. / c._,.:, 7 ~, 679, ''' 5
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ALL INVOICES ARE TO BE ADDRESSED TO
CITY OF CAMPBELL, FINANCE DEPARTMENT
70 N. FIRST ST., CAMPBELL, CA 95008
PURCHASING AGENT
DEPARTMENT
TERMS AND CONDITIONS ON REVERSE SIDE
Date Requested Date Required Department/Pro~ram
Requested By
Ad.ess ~3
V~T~ ) C~. q'~~ ~
Ci~te/Zip ~6
Ship to
Fimace 00000007 Community Development
RDA 0O0000O8 l~lilding
Police 00000009 Hi~orical Mu~__,m
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City Clerk 00000011 Community
Public Work~ - Eng.
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Date InpUt
Requisition Number
CITY OF CAMPBELL
PUBLIC WORKS DEPARTMENT
SUMMARY OF INFORMAL BIDS
DESCRIPTION
ITEMS/WORK BID:
VENDORS:
PRICE BID:
SOURCE: (i.e., phone/written) (Attach copies if written.)
SYSTEM 36 VERIFICATION ATTACHED
BUDGET ADJUSTMENT ATTACHED
INSURANCE VERIFICATION:
CITY BUSINESS LICENSE:
yes/no
(if necessary)
$1 Million General Liability
Auto
Workers' Compensation
Additional Insured
SUBMITTED BY
Reviewed by
Division Ma~nager
DATE:
P.W.Director
J:\FORMSLrNFORMBD(WORD)
rev 10/94
PROPOSAL COSTS (Format of Cost Proposal)
In preparing cost proposals, the vendor shall furnish and install all equipment described in the
RFP, Vendor or vendor's representative shall possess the technical expertise and ability to install
equipment to make bicycle lockers fully operable.
Bid
Item Unit Extended
No. Description Quantity Unit Price Price
1 Bicycle Locker 6 EA ~/~rt9q ~2.40~
2 Bicycle Locker Installation 1 LS
Subtotal
Tax (8.25%) ~1 ~'
~ - .
Shipping and Handling
Authorized Signature
Position
Date
J:\reina\RFP-bike locker.doc
PROPOSAL COSTS (Format of Cost Proposal)
In preparing cost proposals, the vendor shall famish and instal! all equipment described in the
RFP. Vendor or vendor's representative shal! possess the technical expertise and ability to install
equipment to make bicycle lockers fully operable.
NI~ Bicycle Locker Description
2 Bicycle Locker Installation
Subtotal
Tax (8.25%)
Shipping and Handling
TOTAL
~ Unit
· Uni_~ Pric____~e
Extended
Price
Authorized Signature
Position
Date
J:\reina\RFP-bike locker.doc
CITY OF CAMPBELL REQUEST FOR PROPOSALS
TO PROVIDE BICYCLE LOCKERS FOR CITY HALL
BACKGROUND
The City of Campbell has obtained Transportation Development Act (TDA) grant funds to
purchase bike lockers for six bicycles at City Hall. Since the lockers will be installed outdoors
near City Hall entrances, the bike lockers must be ragged, able to fit the City-owned bikes, and
aesthetically pleasing.
DESCRIPTION OF EQUIPMENT AND SERVICES TO BE PURCHASED
This Request for Proposals (RFP) is for the purchase six bicycle lockers. Vendors shall comply
with the specifications and general descriptions when submitting quotations for the City to
review:
BICYCLE LOCKER SPECIFICATIONS:
The specifications are for bike lockers (each locker shall house one bike) and shall conform to
following specifications or approved equal:
General Description:
1. Each locker shall be rectangular in shape and shall house one bike.
2. The locker shall have superior resistance to corrosion and weathering.
Exterior finish shall be textured, graffiti-resistant, and have a high resistance to
impacts, scratches, and U.V. damage.
Roof of locker shall be crowned to insure water runoff, and all comers shall have
a smooth radius finish.
o
Locker doors must be designed so that the doors do not overlap the frame. Doors
and frame must butt at least one inch parallel to each other so that a prying device
cannot be inserted between door and frame.
Lockers shall withstand without damage a load of 300 lb./s.f, minimum on the
roof and 200 lbs/s.f, on the walls and door.
Bike lockers shall have an approximate inside dimension of 29" wide, 73" deep
and 54" high.
8. Doors must be equipped with number plates #1 through #6.
9. Lockers shall be "ready to use" with no assembly required.
10.
Lockers shall be warranted for a minimum of one year against defects in material
and workmanship. Locks and lock handles shall be warranted for a minimum of
two years.
Construction Materials
For high impact vinyl or fiberglass: compression molded panels must have a
tensile strength of 18,000 psi minimum and impact strength of 22 ft. lbs. Molded
panel must conform to U.L. 94 VE-2 fire-resistant rating.
°
For molded bike lockers: shall be constructed with escorene HD-8700 high-
density polyethylene resins fully formulated for long-term UV stability.
o
The door hinge must be piano type, fully concealed full length, and stainless steel
or approved equal.
4. All exterior comers, joints and seams must be smooth.
o
Bike lockers must have a leveling system for maintaining vertical and horizontal
integrity. Bike lockers shall be secured to concrete pad using stainless steel
expansion anchor bolts.
o
Aluminum alloy materials are not permitted for mechanical or structural
assemblies or in contact with the anchoring surface.
Locking Device
1. Doors shall be lockable from the outside only.
Locking bar must be internal and one piece, making contact with the doorframe at
two or more points in locked position. The locking bar must resist an opening
force of 1200 lbs. minimum without damage.
3. Locks must be flush-mounted.
o
Nylon bushings shall be used on locking bar to prevent metal-to-metal contact and
the need for lubricants.
o
Lockers and handle shall be Chicago ACI II, 7-pin tumbler Pop Out "T" handle
locks with three keys and removable lock cylinders. Operating keys must be
Finish
1.
factory restricted to prevent users from duplicating keys; and must be keyed to
master key. Contractor shall provide (4) master keys.
Exterior finish must be suitable for exterior uses, tough and durable, highly
resistant to water wear, acids, solvents, abrasion, salt water and chemicals.
2. If painted surface, minimum paint application is a two-part acrylic urethane
coating.
3. Preference will be given to finishes, which are easily cleaned of graffiti markers
and spray paint.
4. Exterior color of bike locker is to be "tan". A sample color shall be submitted for
approval.
Installation
Vendor shall install and anchor all bicycle lockers per the manufacturer's recommendation at the
predetermined location at City Hall. Vendor shall coordinate the date and time of the delivery,
installation and anchoring of the bicycle lockers with the City's engineer and the City's Building
Maintenance Supervisor. The vendor shall provide an installation manual complete with a
comprehensive description and drawings of the bicycle locker.
ITEMS TO BE INCLUDED IN PROPOSAL
1. Four (4) references of customers who have installed your company's bicycle lockers.
Include name, telephone number, and agency.
2. Completed cost proposal signed by an authorized person. The cost proposal shall include
all equipment listed, installation, shipping and handling, and State sales tax (8.25%). A
statement shall be provided that the cost proposal shall be valid for 30 days.
3. Delivery date. It is important that all equipment be delivered in a timely manner. The
desired delivery time is 30 days from the time that a purchase order is issued.
EVALUATION CRITERIA
As indicated, the City will make its decision based not solely on purchase price, but also on the
following evaluation criteria:
1. Equipment Features: The equipment shall meet the basic requirements specified in the
RFP but the City will consider in its evaluation any additional features and services that
can be provided cost-effectively.
o
Company Experience. The company shall have a proven track record in providing
bicycle lockers to other public municipalities/agencies. The City will rely heavily on
interviews with existing references to be provided by the vendor.
Initial Purchase Price.
4. Compliance with Desired Delivery Schedule.
All proposals and accompanying documentation must be received by 4:00 pm on
Wednesday, November 13, 2002. All equipment information shall be submitted by mail or
courier and should be marked clearly as to its contents. Such materials will not be opened until
the bid deadline. Address your questions and proposals to:
Mr. Matthew Jue, Traffic Engineer
City of Campbell
Department of Public Works
70 North First Street
Campbell, CA 95008
FAX: 408-376-0958
Voice: 408-866-2154
PROPOSAL COSTS (Format of Cost Proposal)
In preparing cost proposals, the vendor shall furnish and install all equipment described in the
RFP. Vendor or vendor's representative shall possess the technical expertise and ability to install
equipment to make bicycle lockers fully operable.
Bid
Item Unit Extended
No. Description Quantity Unit Price Price
1 Bicycle Locker 6 EA
2 Bicycle Locker Installation 1 LS
Subtotal
Tax (8.25%)
Shipping and Handling
TOTAL
Authorized Signature
Position
Date
J:\reina\RFP-bike locker.doc
AMERICAN BICYCLE SECUE,, Y CO.
Div. of Turtle Storage Ltd.
P.O, Box 7359
VENTURA, CA 93006
(805) 933-3688
Fax (805) 933-1865
BILL TO:
SHIP TO:
DATE
12/27/'02
INVOICE NO.
02/320
City of Campbell
Finance Department
70 N. First St
Campbell Ca 95008
RECEIVED'
JAN ! 0 ~003
u.uo wo.x.1
City of Campbell
Public Works
70 N. First Street
Campbell, Ca
Ms. Regina Antonio 408 866 2161
20030349 Net 30 TE ? 12/27/'02 CO TRU...
QUANTITY PRICE EAcH AMOUNT
6 LOCI~ERS Model # 301C T Handle Lockers 1,040.00 6,240.00
FREIGHT 600.00 600.00
INSTALLS. Installation 300.00 300.00
Sales Tax 8.25'7o 539.55
RECEIVED
JAN - 2003
'FINANCEDEPT,
CITY O~F-CAMPBEL¢-/~ ~
ACC T # .q.~5
Thank you for your business. TOTAL $7,679.55
Turtle Storage, Ltd
Divisions
-~AMERICAN BICYCLE SECURITY CO.
Composite Plastic Products Co.
Plant: 401 S. Bo~kwith Rd. * Santa Paula * CA * 93060
Mail: P.O. Box 7359 * Ventura * CA 93006-7359
Phone #'s
ABSCo. 805-933-3688 or 800-245-3723 * fax 805-933-1865
CPPCo. 805-525-1131 * fax 805-525-3378
DATE JOB #
PURCHASE ORDER NUMBER
2..DD~ O.~ 4q
JOB ADDRESS / CONTACr / PHONE NUMBER
JOB SITE DIREClqONS OR NOTES
RECEIVE D
WORK DATE(S) PROJECT SUPERVISOR VIA F.O.B.
QTY DESCRIFrION OF PRODUCE. AND/OR SER~ QTY QTY BIO
ORDERED
RETURNS MUST BE APPROVED BY MANUF. & SUBJECT TO RESTOCKING CHARGE
White-Accounting canary-Customer Pink-Co. any '
CITY OF CAMPBELL
Public Works Department
70 North First Street
Campbell, CA 95008
Date: {,/~t~/p~.~
TO:
FACSIMILE COVER SHEET
V~JT~41~ )
Fax Telephone No.
FROM:
Number of Pages Transmitted (including this page)
m~SSAOE: ~
Transmitted from Fax Phone # (408) 376-0958
If there are any problems with this transmission, please call
Dept. Phone No.
J :WORMSWAXFORM(WORD)