CC Resolution 10174
RESOLUTION NO. 10174
A RESOLUTION AMENDING THE
CLASSIFICATION AND SALARY PLAN
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell Municipal
Code to prepare and submit to the City Council recommendations for the reorganization of
offices, departments, and positions which are considered to be in the best interest of efficient,
effective and economical conduct of the municipal services provided by the City; and
WHEREAS, Section 2.16.010 of the Campbell Municipal Code requires that salaries and
wages of all employees of the City be fixed by ordinance or resolution and;
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to
meet the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
does hereby approve the job description of Facilities Maintenance Manager (Exhibit A), the
revised job description of Community Center Manager (Exhibit B), and recommendations for
salary change and reclassification of Building Maintenance Supervisor as outlined in the Council
Report.
PASSED AND ADOPTED this 6th day of May, 2003, by the following roll call vote:
AYES: Councilmembers:
Watson, Kennedy, Dean, Burr, Furtado
NOES: Councilmembers:
None
ABSENT: Councilmembers:
None
APPROVED:
D~~~
Daniel E. Furtado, Mayor
ATTEST:
t~
Anne Bybee, City Clerk
EXHIBIT A
CITY OF CAMPBELL
FACILITIES MAINTENANCE MANAGER
DEFINITION
Under direction of the Recreation & Community Services Director, manages all facility
maintenance activities, including assuming the responsibility for directly managing
assigned capital improvement projects; and does related work as required.
TYPICAL DUTIES
Supervises maintenance, renovation and construction activities for all City facilities.
Serves as project manager for technical improvement, repair and maintenance projects;
and for selected capital improvement projects. In connection with these projects,
performs a full range of duties including development, implementation, inspection and
evaluation. Coordinates the design and prepares project specifications, plans,
drawings, bid documents, construction documents and cost estimates. Obtains bids,
evaluates bidders, and recommends bid awards for assigned projects. Serves on the
City's Capital Improvement Project team. Supervises, monitors and evaluates the work
of consultants, contractors and assigned City staff. Manages multiple-discipline and
other contracts; and approves payments to consultants and contractors. As applicable,
insures that City projects meet legal and regulatory requirements. Coordinates and
manages energy conservation programs and monitors energy usage for all City
buildings. Investigates and installs technology upgrades such as telephone lines and
computer cabling. Serves as a liaison to City departments and other agencies relative
to assigned projects. Identifies the need for capital improvement projects and develops
recommendations regarding project priorities and costs. Develops and administers the
budget for facility maintenance operations. May be required to work evenings,
weekends and holidays. Performs other related duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade; and five
years of increasingly responsible experience in
construction management and facility maintenance at a
journey level, including three years in a supervisory or lead
capacity. College coursework in construction or facility
management is desirable.
KnowledQe of: Principles, practices and techniques of construction
management and contract administration; building trades
tools and equipment; bid preparation and evaluation;
principles, practices and techniques of supervision;
mathematical and construction calculations; and safety
practices and equipment.
Ability to:
Possession of:
Est. '02
J:\SPECS\facmaintmgr
Effectively manage a city-wide facility maintenance program
and assigned capital improvement projects; acquire a
thorough knowledge of Department programs and a working
knowledge of applicable City policies and regulations;
prepare project specifications, plans, bids and related
documents; work independently; speak and write effectively;
use personal computers and applicable software programs;
perform job-related physical activities; establish and maintain
effective working relationships with those contacted in the
course of work; and work a flexible schedule which may
include evenings, weekends and holidays.
Valid California Driver's License.
CITY OF CAMPBELL
BUILDING MAINTENANCE SUPERVISOR
DEFINITION
Under general direction, plans, supervises and assists in performance of a variety of
building maintenance activities, including supervision of capital projects, at City
buildings; and performs related work as required.
TYPICAL DUTIES
Schedules, assigns and supervises work of Building Maintenance employees;
supervises, trains and evaluates subordinates, including full-time building maintenance
employees and temporary part-time employees; prepares maintenance schedules and
assigns work orders; is responsible for requisition and control of inventories of supplies
and equipment; obtains quotations for maintenance projects and equipment and
prepares purchasing documentation; is responsible for development of specifications for
and work performed by contractual custodial services and contractors performing
repairs; investigates maintenance problems reported by City employees or Community
Center tenants; assists with a variety of building maintenance activities which may
include set-up activities, heating and air conditioning, boiler, plumbing, electrical or pool
maintenance, and painting; may be required to work evenings, weekends and holidays;
and performs other related duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade. College
and/or post-secondary training in a related field is highly
desirable. Five years of responsible experience involving
building maintenance and custodial duties, including three
years of experience in a supervisory capacity.
Knowledge of: Methods, materials, tools and equipment used in building
maintenance; safety practices and equipment; principles
and techniques of supervision.
Ability to: Plan, supervise and assist with activities of a building
maintenance program; work well with limited supervision;
prepare schedules, reports; maintain records; follow oral
and written directions; maintain effective working relations;
train and supervise personnel; work a flexible work
schedule which may include evenings, weekends and
holidays.
Possession of: Valid California Driver's License.
Est. 5/85
Rev. 7/87, 7/94
J:\SPECS\BMSUPVR
CITY OF CAMPBELL
COMMUNITY CENTER MANAGER
DEFINITION
Under general direction, manages the City's Community Center, supervises
maintenance of all City buildings, and does related work as required.
TYPICAL DUTIES
Supervises all activities at the City's Community Center; approves and schedules the
use of all Center facilities; recruits prospective Center tenants; negotiates new leases
and lease renewals; coordinates custodial services for all City buildings; coordinates
security services for the Center; supervises needed maintenance and repairs for all
City buildings; administers contracts for services; administers the collection of fees
and rental charges; monitors the use of the facilities by private groups; interprets and
enforces Center policies and regulations; coordinates the public information and
marketing programs for the Center; supervises the Building Maintenance Division,
maintaining all City owned/operated buildings; works closely with the Building
Maintenance Supervisor in prioritizing work requests, obtaining bids and awarding
contracts, and supervising the Building Maintenance staff; trains and supervises
full-time and temporary personnel; prepares and controls equipment inventory;
prepares and controls budgets; prepares financial reports and staff reports;
participates with local organizations in planning for the use of the Center; performs
other related duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Graduation from an accredited college or university with
major work in recreation, business administration, public
administration or closely related field.
Three years related experience including some
responsible-level experience in recreation facilities
management.
Knowledge of:
Principles and practices of recreation/leisure services,
facilities management, financial management, contract
administration, and public relations.
Ability to:
Work independently; speak and write effectively; prepare
financial reports, budgets, and leases; establish and
maintain effective working relations with other
employees, municipal officials, and the public; gain the
cooperation of other agencies and groups.
Possession of:
Valid California Driver's License.
Est. '80
Rev. '82,'88
J:\SPECS\CommCtrMgr
CITY OF CAMPBELL
EXHIBIT B
COMMUNITY CENTER MANAGER
DEFINITION
Under general direction of the Recreation & Community Services Director, manages
all proQrams at the Department's Community Center and Theater; the City's
Community Center, supervises maintenance of all City buildings, and does related
work as required.
TYPICAL DUTIES
Supervises all activities at the Git)Cs Community Center; develops, updates and
enforces polices and procedures reQardinQ use of the Community Center and park
facilities; and oversees the schedulinQ of Community Center, park, field. picnic and
special event facilities. Serves as the Department's property manaQer throuQh
marketinQ available space and neQotiatinQ leases and tenant improvements; prepares
facilities for occupancy; administers annual rent increases; and maintains
communication with tenants throuQhout their occupancy. Provides for the collection of
tenants' monthly rent and customers' hourly rental fees for use of the facilties;
monitors use of the facilities by public and private Qroups; and assiQns security and
collects proof of insurance when required. Functions as the Department's Safety
Coordinator which includes: schedulinQ traininQ proQrams; investiQatinQ accident
reports; conductinQ emerQency evacuation drills; servinQ as the lead for Shelter and
Care Operations in an emerQency; and assistinQ in the development of safety policies
and procedures. Serves on the City's Capital Improvement Project team as reQards
Center proiects and prepares submittals for Community Center proiects. Coordinates
facility improvements with buildinQ maintenance staff. Hires, trains, supervises and
evaluates full-time and temporary personnel assiQned to the Center; maintains
equipment and key inventories; prepares and administers applicable proQram
budQets; and prepares financial and staff reports as needed. Maintains liaison with
local youth sports orQanizations and school districts reQardinQ use of City and school
facilities, and the City's co-sponsorship of orQanizations' use of facilities. Serves as
primary staff liaison with special event orqanizers reqardinQ events to be held on City
property or in the public riQht-of-way. Administers the contract for Theater
manaQement services. Performs other related duties as required. approves and
schedules the use of all Center facilities; recruits prospective Center tenants;
negotiates ne'N leases and lease renewals; coordinates custodial services for all City
buildings; coordinates security services for the Center; supervises needed
maintenance and repairs for all City buildings; administers contracts for services;
administers the collection of fees and rental charges; monitors the use of the facilities
by private groups; interprets and enforces Center policies and regulations; coordinates
the public information and marketing programs for the Center; supervises the Building
Maintenance Division, maintaining all City owned/operated buildings; 'Norks closely
'J.'ith the Building Maintenance Supervisor in prioritizing 'Nork requests, obtaining bids
and a\4..arding contracts, and supervising the Building Maintenance staff; trains and
supervises full time and temporary personnel; prepares and controls equipment
inventory; prepares and controls budgets; prepares financial reports and staff reports;
participates with local organizations in planning for the use of the Center; performs
other related duties as required.
EMPLOYMENT STANDARDS
Education and Experience: EQuivalent to Ggraduation from an accredited college or
university with major coursework in business
administration, public administration or a closely related
field; and a minimum of three years of related experience
in facilities or property manaQement. Recreation proQram
experience and/or Property ManaQer certification is
desirable. recreation, business administration, public
administration or closely related field.
Three years related experience including some
responsible level experience In recreation facilities
management.
Knowledge of:
Principles and practices of property, personnel and
recreation/leisure services, facilities management,
financial management; contract administration; and public
relations.
Ability to:
Effectively manaQe a multi-use facility; aCQuire a
thorouQh knowledQe of Department proQrams and a
workinQ knowledQe of applicable City policies and
reQulations; work independently; speak and write
effectively; use personal computer and applicable
software proQrams; prepare financial reports, budQets
and leases; establish and maintain effective workinQ
relationships with those contacted in the course of work;
Qain the cooperation of other aQencies and Qroups; and
work protracted hours. 'Nork independently; speak and
write effecti'.'ely; prepare financial reports, budgets, and
leases; establish and maintain effective working relations
with other employees, municipal officials, and the public;
gain the cooperation of other agencies and groups.
Possession of:
Valid California Driver's License.
Est. '80
Rev. '82,'88, '02
J:\SPECS\CommCtrMgr
CITY
COUNCIL
Item:
Category:
Date:
8.
Consent Calendar
May 6, 2003
REPORT
TITLE: AMENDMENT TO THE CLASSIFICATION AND SALARY PLAN - BUILDING
MAINTENANCE SUPERVISOR AND COMMUNITY CENTER MANAGER
RECOMMENDATION
That the City Council adopt the attached Resolution amending the Classification and Salary
Plan.
DISCUSSION
Based on a change in reporting structure and job responsibilities within the Recreation and
Community Services Department, Human Resources conducted a review of both the Building
Maintenance Supervisor and Community Center Manager classifications. Employee Relations
Service (ERS) was contacted to perform a classification study, including a salary survey, for
these two classifications.
In July 2002, the Building Maintenance Supervisor with four full-time employees became a
direct report to the Recreation & Community Services Director. The Community Center
Manager formerly supervised this function. At approximately the same time, the Community
Center Manager assumed the responsibility for administering the Theater program and
management contract. The issue became whether or not current functions of the Community
Center Manager justified a change in class title and/or compensation. Because of the
uniqueness of the duties performed in this position, very little market data was available for
comparison purposes. Although there are fewer City employees supervised, this is offset by
the addition of administration of the Theater contract and soon the Museum operation.
Therefore, there is no basis for recommending either a different title or salary level, just a
revision to the current job description.
The Building Maintenance Supervisor is presently functioning as a combination of first-line and
second-line supervisor. The analysis conducted by ERS revealed the levels of responsibility of
the five first-line supervisory classes used in the compensation survey versus those of the
Campbell position. ERS found that the City class has a broader scope of responsibility. This is
particularly true in the areas of budget administration and direct management of capital
improvement projects, which would often be duties assigned to the second level of supervision
or "managers".
Regarding salary, this class now is assigned the same monthly salary range ($5406-6570) as
Park Maintenance Supervisor and Street Maintenance Supervisor. The Park and Street
classes, though supervising more employees, have no capital improvement project
responsibilities and substantially fewer contracts to administer. It is the existence of the last two
duties for the facility position and the absence of them for the other two Supervisors along with
the change in reporting relationships that warrant changing the current salary parity
relationship. The same differences serve to elevate the Building Maintenance Supervisor to a
Page 2
"manager" level. A new salary range with a monthly top step of $7095.89 is recommended
based on external and internal comparative salary data.
The attached resolution proposes recommendations as follows:
1. That the Building Maintenance Supervisor classification be reallocated to a
classification titled Facilities Maintenance Manager, including reclassification of the
incumbent and modification of the Job Description.
2. That the salary range for the Facilities Maintenance Manager be established with an E-
step of $7095.89 per month.
3. That the Job Description for Community Center Manager be revised.
FISCAL IMPACT
The present maximum salary for Building Maintenance Supervisor is $6570.27 monthly. If the
recommendations herein are approved with a new monthly top step of $7095.89, additional
costs associated with the recommended salary total approximately $600 per month (salary plus
benefits) or about $7200 annually. Additional costs for the remainder of the 2002/03 fiscal year,
should this change be approved and retroactive to February 17, 2003, would total
approximately $3000. No budget adjustment is necessary for the current fiscal year, as these
costs can be absorbed by salary savings. The annual costs for 2003/04 have already been built
into the 2003/04 fiscal budget.
These recommendations were approved by the City Manager on February 14, 2003 and if
approved by Council would be retroactive to February 17, 2003, which is the start of a payroll
period.
ALTERNATIVES
Do not amend the Classification and Salary Plan by modifying the attached class specifications.
Staff does not recommend this alternative.
REVIEWED BY:
PREPARED BY:
REVIEWED BY:
APPROVED BY:
c: Attachments