CC Resolution 10168
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RESOLUTION NO. 10168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads
to destroy certain records, documents, instruments, books or paper after the same are no
longer required with the approval of the legislative body by resolution and the written
consent of the City Attorney; and
WHEREAS, the City Council proposes to grant such approval for the destruction of the
records, documents, instruments, books, or papers more particularly described in Exhibit
"A" attached hereto, and by this reference made a part hereof, it having been determined
by the head of the City department specified in said exhibit to be no longer required.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell
that it does hereby authorize the heads of City Departments specified in Exhibit "A" to
destroy those certain records, documents, instruments, books or paper under their charge
as described in said exhibit.
PASSED AND ADOPTED this 15th day of April, 2003, by the following roll call vote:
A YES: Councilmembers: Watson, Kennedy, Dean, Burr, Furtado
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
~-~ \vJ:~~
,
Daniel E. Furtado, Mayor
ATTEST:
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Exhibit A
Files to Be Destroyed
CITY MANAGER'S OFFICE
FILE NO.
(if indicated)
110
120
120
120
140
140
140
140
140
140
140
150
150
150
150
150
150
160
180
180
180
180
180
210
210
210
210
210
210
210
210
210
210
210
2]0
240
240
240
TITLE
Rental Mediation Committee - 1981
Study Session Packets - 1997, 1996, 1995
Mayor/Council - General Corres. - 1990-1998
Mayor's Round Table - 1992-1999 (meetings discontinued in
1999 after Council meetings became televised and Commissioners
better able to stay updated on City matters)
Housing Authority of Santa Clara County - Corres. - 1993
Interagency Activities - Corres. - 1993
Salvation Army - 1991 - Proposal to locate collection center at
Community Center (denied)
Santa Clara County/Cities Managers' Association - 1995, 1996
Santa Clara County Emergency Managers Association - ] 992-93
West Valley Mayors & Managers - ] 992-1996
West Valley Cities - Meeting with Rod Diridon re Vasona Corridor - 4/20/92
Association of Bay Area Governments (ABAG) - General Information -
1981-1995
Bay Area Council- 1992-1995
California Debt Advisory Commission - Newsletters - 1986-1987
National Main Street Center (National Trust for Historic Preservation) - 1986
U. S. Conference of Mayors - General Corres. - 1992-98
United Way'- 1992, 1993
City of Mountain View Marketing Brochure - 1992
Study of California City Manager in Transition (by California City Management
Foundation) - 1992
League of CA Cities Survey re Homeless in CA Cities - 1987
National League of Cities Report - State of America's Cities - 1994
Santa Clara County Cities Association - Local Government Funding Task
Force - ] 993
Tower Records - Neighborhood Study (June] 980)
Booklet: "Making Government Make Sense" - 1993 (Legislative Analyst
Office)
Budget File - 1998/99 - Memos/Department Head Reports
Budget File - 1997/98 - Special Meeting of 5/22/97 re Preliminary Operating
Budget
Budget File - 1996-97 - Memos/Department Head Reports
Budget File - 1996-97 - Memos/Reports
Budget File - ] 992-93 (File 2 of 2)
Budget File - 1992-93 (Fi]e ] of2)
Budget Revi~w - 1995-96
Department Status Reports - 1992
State Budget Impacts - 1995-96 - League of CA Cities Corres.
State Budget Impacts - 1994-95 - State of CA Corres.
Social Service Subgrants - 1997-98
California Arbitrage Management Program (CAMP) - 1994
Fee Study - Various Reports - 1990
Revenue Enhancement Study - 1992
Revenue Enhancement Study - 1993
Legislation - AIDS Ordinance - 1988-1990
League of CA Cities - Budget Updates - 1992-93
Legislation: 'Taxpayers for A Fair Share - 1990
Measure A - Highway Improvement Program (Draft Strategic Plan) - 1986-92
Report: New Partnership Task Force on State and Local Government - 1983
Proposition 62 (Voter Approval Requirements for General Taxes) - 1995-96
State & Federal Mandates - 1993
California Governmental Restructuring - CA Constitution Revision Commission
Newsletters - 1996
EI Paseo de Saratoga - General Plan Amendment - City of San Jose - 1989-90
Land Use Control - Preservation 2020 Task Force - 1987
Regulation of Land Use - Nollan and First English cases - 1987
Sunnyoaks Project - Appraisal re 710 Sunnyoaks - 1992
W. Parr Avenue - Closure - 1994-95
Campbell Business Corres. - Campbell Billiards - 1995
Downtown Revitalization Committee - 1993
Privatization of Public Services - Memo from City of San Jose - 1996
Santa Clara County Congestion Management Agency - File I/Corres. - 1989-90
Santa Clara County Congestion Management Agency - File 2/Corres/Reports/
Council Reports - 1990-93
Campbell Downtown Revitalization Study - Reports/Drafts - 1986-87
[ntermodal Surface Transportation Efficiency Act (ISTEA) Program - 1992-93
Transportation 2000 - Public Participation - 1985-86
Transportation 2000 - Corres/Reports - 1985-86
Lighting & Landscaping District - Corres/Council Rep0l1s - 1992-93
Bascom Avenue Overlay - Corres/Council Report - 1993
Dillon-Gilman Local Improvement District - Corres. - 1993
Interim Streetscape Standards - Corres/Report - 1993
Loop Street Eminent Domain Deposits - Memorandum from City Manager-
1987
North Central Ave. - Speed Control Devices - Corres. - 1992
Union Avenue Street Improvements - Corres. - 1985
Winchester Blvd. Traffic - Corres. - 1992
Non-Point Source Assessments - Corres/Reports - 1993
Consultants - Public Works RFP - 1992
Public Works RFP/Study - File 2 - 1992
Staff Development - Awards - Corres/[nvoices - [980, 1987, 1991
Urban Search & Rescue Response - Memorandum to City Manager - 1992
Campbell's Fire Sprinkler Ordinance (Copy) - Corres. - 1990
Parking Fines & Forfeitures (AB 408) - Memorandum to City Manager - 1992
Driver Awareness Program - Police Department - Corres. - 1992
Driver Awareness Program - Response Letters - 1992
Report from U. S. Department of Justice "Understanding Community Policing"-
1994
Sobering Station Proposal - City of San Jose - 1995
Temporary Alcohol Violation Drop-Off Center - Corres/Draft Council Report -
1993
California EP A - Corres. - [994
City Hall Accessibility Project - Corres/Council Report - 1993-95
Hazardous Materials Storage Ordinance (HMSO) - Corres/Draft Report - 1987
Hazardous Waste - General - 1992-93
Health/Environmental Safety - Bay Area Air Quality Management District
(BAAQMD) - 1992
[SO 9000 (re Performance Standards) - 1995
Santa Clara County Public Health Bureau - Brochure - ] 991
Underground Fuel Storage Tanks - Activity Report from SCVWD - 1988-90
City Telecommunications System - Corres. - 1983
Community Center - RFP re Master Plan - 1987
I
I '
810
810
810
810
810
820
830
830
830
840
840
850
860
860
860
860
890
900
1010
1020
1020
Community Center - RFP for Theatre Feasibility Study - 1992
Community Center - Public Opinion Poll from Solem & Associates - 1990
Community Center Master Plan Committee - 2 Files - 1988-1990
Community Center Auditorium (Theatre) - Use Options Study - 1995-97
Community Center Master Plan - Corres/Council Reports - 1989
San Jose Parks Funding Alternatives - Report - 1986
Los Gatos Creek Trail - Dog Run Proposal - Corres. - 1993
Los Gatos Creek Trail- Extension Funding - Letters to Legislators - 1987
Los Gatos Creek Trail - Corres. - 1995
Campbell Progressive Seniors - Corres/Council Report - 1987-93
Senior Citizen Services - 1982-92
Santa Clara County Library - Corres. - 1981-95
Campbell Union School District Asset Management Task Force - 1992-94
School District Developer Fees (CUSD) - Corres. - 1987-93
School Facility Fees (CUSD) - Corres. - 1993
Surplus School Sites - Corres/Consultant Study - 1982-1997
Department of Motor Vehicles - 430 Darryl, Campbell - Corres. - 1987-91
Wine Festival Ordinance - Council Reports dated 1987 and 1988
Building Maintenance - Corres/Project Requests - 1986, 1994
Motor Pool - Corres. - 1982-84
Motor Pool Policy & Procedure Handbook - 1986
Travel Records for City Council, City Manager - 1999
Travel Records for City Manager - 1997
City Manager's Office - Human Resources
· Salary Surveys prior to 4/01
· Volunteer program correspondence dated thru 4/01
· volunteer apps for inactive volunteers thru 2001
· volunteer apps for applicants not placed in assignment thru 2001
· volunteer reports thru 2001
· temp employee files thru 4/97
· 1-9's for terminated employees thru 4/02
· recruitment and testing materials thru 4/01
· correspondence files through 4/01
City Manager's Office - City Clerk
Purchase Orders (Duplicate Copies) - FY 1996/97
Purchase Order Log - FY 1996/97
Business License Copies (1992)
General Correspondence (2000)
Claims - Calendar Year 1992
Recreation and Community Services
2000 Credit Card Receipts
2000 Registration and Facility Receipts/Contracts
2000 Daily Close Financial Records
I,
Public Works
General Engineering Chronological July 1-August 31, 2000
General Engineering Chronological September 1-0ctober 31, 2000
General Engineering Chronological November 1-December 31, 2000
General Engineering Chronological January 1, 2001-February 28, 2001
General Engineering Chronological March 1-April 30, 2001
Public Works Director Chronological July 1, 2000-December 31,2000
Traffic Engineering Chronological July 1, 2000-December 31, 2000
Finance Department:
Accounts Payable:
Accounts Payable
Warrant (Check) Register
Accounts Receivable:
Accounts Receivable
Billing Records
Business License
Deposits, Receipts
Invoices
Taxes Receivable
Audits:
Journal Entries
Bank Statements:
Account Statements (Bonds)
Administration (Bonds)
Bank Reconciliation
Bank Statements
Bonds & Coupons
Checks
Budqet:
Budget Adjustments
General:
Inventory - Fixed Assets
General - Continued:
Inventory - Surplus Property - Auction
Inventory - Surplus Property - Disposal
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Terminated Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Closed Prior to 7/1/93
Closed Prior to 7/1/93
Prior to 7/1/96
Prior to 7/1/96
Closed Prior to 7/1/97
Prior to 7/1/96
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Prior to 7/1/97
Information Systems:
Network Information Systems (LANIWAN) Prior to 7/1/97
Program Files & Directories (Annual) Prior to 7/1/99
Payroll:
Adjustments
Deferred Compensation
Employee Time Sheets
Federal & State Tax Reports
PERS Employee Deduction Reports
Salary Records
Warrant (Check) Register
Prior to 7/1/97
Terminated Prior to 7/1/96
Prior to 7/1/95
Prior to 7/1/97
Terminated Prior to 7/1/96
Terminated Prior to 7/1/96
Prior to 7/1/97