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CC Resolution 10168 i I . RESOLUTION NO. 10168 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, the City Council proposes to grant such approval for the destruction of the records, documents, instruments, books, or papers more particularly described in Exhibit "A" attached hereto, and by this reference made a part hereof, it having been determined by the head of the City department specified in said exhibit to be no longer required. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell that it does hereby authorize the heads of City Departments specified in Exhibit "A" to destroy those certain records, documents, instruments, books or paper under their charge as described in said exhibit. PASSED AND ADOPTED this 15th day of April, 2003, by the following roll call vote: A YES: Councilmembers: Watson, Kennedy, Dean, Burr, Furtado NOES: Councilmembers: None ABSENT: Councilmembers: None APPROVED: ~-~ \vJ:~~ , Daniel E. Furtado, Mayor ATTEST: I . Exhibit A Files to Be Destroyed CITY MANAGER'S OFFICE FILE NO. (if indicated) 110 120 120 120 140 140 140 140 140 140 140 150 150 150 150 150 150 160 180 180 180 180 180 210 210 210 210 210 210 210 210 210 210 210 2]0 240 240 240 TITLE Rental Mediation Committee - 1981 Study Session Packets - 1997, 1996, 1995 Mayor/Council - General Corres. - 1990-1998 Mayor's Round Table - 1992-1999 (meetings discontinued in 1999 after Council meetings became televised and Commissioners better able to stay updated on City matters) Housing Authority of Santa Clara County - Corres. - 1993 Interagency Activities - Corres. - 1993 Salvation Army - 1991 - Proposal to locate collection center at Community Center (denied) Santa Clara County/Cities Managers' Association - 1995, 1996 Santa Clara County Emergency Managers Association - ] 992-93 West Valley Mayors & Managers - ] 992-1996 West Valley Cities - Meeting with Rod Diridon re Vasona Corridor - 4/20/92 Association of Bay Area Governments (ABAG) - General Information - 1981-1995 Bay Area Council- 1992-1995 California Debt Advisory Commission - Newsletters - 1986-1987 National Main Street Center (National Trust for Historic Preservation) - 1986 U. S. Conference of Mayors - General Corres. - 1992-98 United Way'- 1992, 1993 City of Mountain View Marketing Brochure - 1992 Study of California City Manager in Transition (by California City Management Foundation) - 1992 League of CA Cities Survey re Homeless in CA Cities - 1987 National League of Cities Report - State of America's Cities - 1994 Santa Clara County Cities Association - Local Government Funding Task Force - ] 993 Tower Records - Neighborhood Study (June] 980) Booklet: "Making Government Make Sense" - 1993 (Legislative Analyst Office) Budget File - 1998/99 - Memos/Department Head Reports Budget File - 1997/98 - Special Meeting of 5/22/97 re Preliminary Operating Budget Budget File - 1996-97 - Memos/Department Head Reports Budget File - 1996-97 - Memos/Reports Budget File - ] 992-93 (File 2 of 2) Budget File - 1992-93 (Fi]e ] of2) Budget Revi~w - 1995-96 Department Status Reports - 1992 State Budget Impacts - 1995-96 - League of CA Cities Corres. State Budget Impacts - 1994-95 - State of CA Corres. Social Service Subgrants - 1997-98 California Arbitrage Management Program (CAMP) - 1994 Fee Study - Various Reports - 1990 Revenue Enhancement Study - 1992 Revenue Enhancement Study - 1993 Legislation - AIDS Ordinance - 1988-1990 League of CA Cities - Budget Updates - 1992-93 Legislation: 'Taxpayers for A Fair Share - 1990 Measure A - Highway Improvement Program (Draft Strategic Plan) - 1986-92 Report: New Partnership Task Force on State and Local Government - 1983 Proposition 62 (Voter Approval Requirements for General Taxes) - 1995-96 State & Federal Mandates - 1993 California Governmental Restructuring - CA Constitution Revision Commission Newsletters - 1996 EI Paseo de Saratoga - General Plan Amendment - City of San Jose - 1989-90 Land Use Control - Preservation 2020 Task Force - 1987 Regulation of Land Use - Nollan and First English cases - 1987 Sunnyoaks Project - Appraisal re 710 Sunnyoaks - 1992 W. Parr Avenue - Closure - 1994-95 Campbell Business Corres. - Campbell Billiards - 1995 Downtown Revitalization Committee - 1993 Privatization of Public Services - Memo from City of San Jose - 1996 Santa Clara County Congestion Management Agency - File I/Corres. - 1989-90 Santa Clara County Congestion Management Agency - File 2/Corres/Reports/ Council Reports - 1990-93 Campbell Downtown Revitalization Study - Reports/Drafts - 1986-87 [ntermodal Surface Transportation Efficiency Act (ISTEA) Program - 1992-93 Transportation 2000 - Public Participation - 1985-86 Transportation 2000 - Corres/Reports - 1985-86 Lighting & Landscaping District - Corres/Council Rep0l1s - 1992-93 Bascom Avenue Overlay - Corres/Council Report - 1993 Dillon-Gilman Local Improvement District - Corres. - 1993 Interim Streetscape Standards - Corres/Report - 1993 Loop Street Eminent Domain Deposits - Memorandum from City Manager- 1987 North Central Ave. - Speed Control Devices - Corres. - 1992 Union Avenue Street Improvements - Corres. - 1985 Winchester Blvd. Traffic - Corres. - 1992 Non-Point Source Assessments - Corres/Reports - 1993 Consultants - Public Works RFP - 1992 Public Works RFP/Study - File 2 - 1992 Staff Development - Awards - Corres/[nvoices - [980, 1987, 1991 Urban Search & Rescue Response - Memorandum to City Manager - 1992 Campbell's Fire Sprinkler Ordinance (Copy) - Corres. - 1990 Parking Fines & Forfeitures (AB 408) - Memorandum to City Manager - 1992 Driver Awareness Program - Police Department - Corres. - 1992 Driver Awareness Program - Response Letters - 1992 Report from U. S. Department of Justice "Understanding Community Policing"- 1994 Sobering Station Proposal - City of San Jose - 1995 Temporary Alcohol Violation Drop-Off Center - Corres/Draft Council Report - 1993 California EP A - Corres. - [994 City Hall Accessibility Project - Corres/Council Report - 1993-95 Hazardous Materials Storage Ordinance (HMSO) - Corres/Draft Report - 1987 Hazardous Waste - General - 1992-93 Health/Environmental Safety - Bay Area Air Quality Management District (BAAQMD) - 1992 [SO 9000 (re Performance Standards) - 1995 Santa Clara County Public Health Bureau - Brochure - ] 991 Underground Fuel Storage Tanks - Activity Report from SCVWD - 1988-90 City Telecommunications System - Corres. - 1983 Community Center - RFP re Master Plan - 1987 I I ' 810 810 810 810 810 820 830 830 830 840 840 850 860 860 860 860 890 900 1010 1020 1020 Community Center - RFP for Theatre Feasibility Study - 1992 Community Center - Public Opinion Poll from Solem & Associates - 1990 Community Center Master Plan Committee - 2 Files - 1988-1990 Community Center Auditorium (Theatre) - Use Options Study - 1995-97 Community Center Master Plan - Corres/Council Reports - 1989 San Jose Parks Funding Alternatives - Report - 1986 Los Gatos Creek Trail - Dog Run Proposal - Corres. - 1993 Los Gatos Creek Trail- Extension Funding - Letters to Legislators - 1987 Los Gatos Creek Trail - Corres. - 1995 Campbell Progressive Seniors - Corres/Council Report - 1987-93 Senior Citizen Services - 1982-92 Santa Clara County Library - Corres. - 1981-95 Campbell Union School District Asset Management Task Force - 1992-94 School District Developer Fees (CUSD) - Corres. - 1987-93 School Facility Fees (CUSD) - Corres. - 1993 Surplus School Sites - Corres/Consultant Study - 1982-1997 Department of Motor Vehicles - 430 Darryl, Campbell - Corres. - 1987-91 Wine Festival Ordinance - Council Reports dated 1987 and 1988 Building Maintenance - Corres/Project Requests - 1986, 1994 Motor Pool - Corres. - 1982-84 Motor Pool Policy & Procedure Handbook - 1986 Travel Records for City Council, City Manager - 1999 Travel Records for City Manager - 1997 City Manager's Office - Human Resources · Salary Surveys prior to 4/01 · Volunteer program correspondence dated thru 4/01 · volunteer apps for inactive volunteers thru 2001 · volunteer apps for applicants not placed in assignment thru 2001 · volunteer reports thru 2001 · temp employee files thru 4/97 · 1-9's for terminated employees thru 4/02 · recruitment and testing materials thru 4/01 · correspondence files through 4/01 City Manager's Office - City Clerk Purchase Orders (Duplicate Copies) - FY 1996/97 Purchase Order Log - FY 1996/97 Business License Copies (1992) General Correspondence (2000) Claims - Calendar Year 1992 Recreation and Community Services 2000 Credit Card Receipts 2000 Registration and Facility Receipts/Contracts 2000 Daily Close Financial Records I, Public Works General Engineering Chronological July 1-August 31, 2000 General Engineering Chronological September 1-0ctober 31, 2000 General Engineering Chronological November 1-December 31, 2000 General Engineering Chronological January 1, 2001-February 28, 2001 General Engineering Chronological March 1-April 30, 2001 Public Works Director Chronological July 1, 2000-December 31,2000 Traffic Engineering Chronological July 1, 2000-December 31, 2000 Finance Department: Accounts Payable: Accounts Payable Warrant (Check) Register Accounts Receivable: Accounts Receivable Billing Records Business License Deposits, Receipts Invoices Taxes Receivable Audits: Journal Entries Bank Statements: Account Statements (Bonds) Administration (Bonds) Bank Reconciliation Bank Statements Bonds & Coupons Checks Budqet: Budget Adjustments General: Inventory - Fixed Assets General - Continued: Inventory - Surplus Property - Auction Inventory - Surplus Property - Disposal Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Terminated Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Closed Prior to 7/1/93 Closed Prior to 7/1/93 Prior to 7/1/96 Prior to 7/1/96 Closed Prior to 7/1/97 Prior to 7/1/96 Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Prior to 7/1/97 Information Systems: Network Information Systems (LANIWAN) Prior to 7/1/97 Program Files & Directories (Annual) Prior to 7/1/99 Payroll: Adjustments Deferred Compensation Employee Time Sheets Federal & State Tax Reports PERS Employee Deduction Reports Salary Records Warrant (Check) Register Prior to 7/1/97 Terminated Prior to 7/1/96 Prior to 7/1/95 Prior to 7/1/97 Terminated Prior to 7/1/96 Terminated Prior to 7/1/96 Prior to 7/1/97