Loading...
CC Resolution 10166 RESOLUTION NO. 10166 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING A THEATRE USE POLICY AND REVISED SCHEDULE OF FEES AND CHARGES FOR RENTAL USES OF THE HERITAGE THEATRE WHEREAS, the opening and subsequent use of the Heritage Theatre requires that policies and procedures regarding its use by the public be established and approved by the City Council; and WHEREAS, City of Campbell Financial Policies require that fees and charges for the use of City facilities be approved and adopted by the City Council; and WHEREAS, those fees are to be designed to ensure that an approved recovery rate of the cost of providing services is achieved where appropriate; and WHEREAS, a Theatre Use Policy has been presented and an amendment to the Schedule of Fees and Charges for Rental Use of the Heritage Theatre, which meets the above-stated criteria, has been proposed; and WHEREAS, the City Council of the City of Campbell has conducted a Public Hearing and hereby adopts the attached Theatre Use Policy and addition to the Schedule of Fees and Charges to be paid to the City of Campbell by all persons desiring to obtain those items or services contained in the attached Schedule of Fees and Charges for Use of the Heritage Theatre, effective May 1, 2003; BE IT FURTHER RESOLVED that this Resolution be made an addendum to the City Council Policy Manual. PASSED AND ADOPTED this 1st day of April 2003, by the following roll call vote: AYES: Councilmembers Watson, Kennedy, Dean, Burr, Furtado NOES: Council members None ABSENT: Councilmembers None ~=r~~ Daniel E. Fortado, May r ATT~~ Anne BybEe, City Clerk Heritage Theatre of Campbell 1 W. Campbell Avenue, #C31 Campbell, CA 95008 (408) 866-2797 Fax: (408) 374-6965 www.cityofcampbell.com THEATRE USE POLICY The purpose ofthe Theatre Use Policy is to assure that the facility is utilized for recreational, cultural, educational, social and community service functions that meet the needs and interests of the community, as well as to set clear policies, procedures, regulations and rental fees regarding such uses. Heritage Theatre Total maximum capacity: 789 A. Applications 1. Application must be made in-person a minimum of forty-five (45) days prior to the desired date of use. 2. Applicants must be at least 18 years of age or older and authorized to enter intC' an agreement, and an approved representative must be present throughout the entire use of the facility. 3. Applicable deposits (see Exhibit A) are due at the time the reservation is made to hold the date for your use. Visa and Mastercard are accepted. a. Base rent fees and all estimated costs are due 45 days in advance of the first use date. Equipment and staffing fees will be deducted from the final settlement or deposit at the discretion of Theatre Management. b. The refundable security/damage deposit fee of $300 will be required to hold a date(s) on the Theatre calendar. At the conclusion of the event, the deposit may be applied to (deducted from) the total balance due once the Theatre Manager has performed a full Theatre Use Evaluation and there are no outstanding fees for damaged or lost equipment, or repairs to the facility. If settlement is made prior to evaluation, the deposit will be held until the evaluation is performed and the deposit, less any necessary repair or equipment costs, will be returned to the client within twenty working days. 4. Applications are not confirmed until applicant receives a signed Facility Reservation Contract. Absolutely no publicity or invitations shall be distributed until the applicant receives this official confirmation. When security services or insurance are required; applicant must meet requirements at least thirty (30) days prior to event/scheduled use or reservation will automatically become null and void. HErlITAGE THEATRE OF CAMPBELL lllEATIHL USE I.OLlCY 2 5. No overnight uses will be allowed. The time reserved must be inclusive of whatever time is needed for set-up, actual event time, and clean up at the conclusion of use. 6. Appointments to view the facility may be scheduled. 7. Theatre Scheduling: Due to the high financial impact of promoting routing dates (flexibility of scheduling) during the spring, summer, and fall entertainment series, priority will always be given to scheduling in-house productions. Rental dates by outside organizations may be booked up to eighteen (18) months in advance of the event, however the date will be confirmed no sooner than six months prior to the event date. If a scheduled date must be moved to accommodate an in-house production, every effort will be made to find an acceptable alternate date. In addition, preference for available dates will be given to those presenting successful annual events where a specific date is critical to the success of the event. High priority will be given to those signing multiple (4+) event contracts per year with the Heritage Theatre. B. Fees: Any fees paid less than thirty (30) days in advance of the first use date must be paid by cash, guaranteed money order, or a Visa/Mastercard in the name of the hosting/producing organization/person. For Theatre Use Fees and associated Staff and Equipment Use Fees, please see Exhibit A (pg. 10), Heritage Theatre Fees and Charges. C. Cancellations: Notice of the desire to cancel a booking/reservation must be received, in writing, by the client whose name appears on the contract. If written notice of cancellation is received 120 days in advance of the first scheduled date of use, the deposit will be refunded, less a $50 processing fee. Cancellations received less than 120 days in advance of the first use date shall be subject to loss of entire deposit. The City of Campbell reserves the right to cancel any use in emergency situations or when deemed necessary for the safety and best interests of the customers, the City of Campbell, or ."tll concerned. In such cases, a refund of all fees and deposits paid will be provided. The City of Campbell will not be liable for any other expenses incurred by Client in relationship to this booking, induding but not limited to lost profit or income, expenses incurred, and incidental, special or consequential damages of any kind. 1. Force Majeure: If the Heritage Theatre is unfit for occupancy by Client during the period covered by agreement, by reason of fire, earthquake, strike, civil disturbance or any other cause beyond the control of the City of Campbell, then the agreement shall be of no further force and effect. D. Insurance 1. The Client shall be responsible for any and all damage to the Heritage Theatre and its' premises, equipment and property during their occupation of the facility. 2. The Client will be held responsible for all actions, behavior, and damages caused by his/her guests/attendees during occupancy of the facility. 3. All Clients will be required to provide the City of Campbell with an original Certificate of Insurance providing proof of the following coverage: IHmrr AGE THEATRE OF CAMPBELL llIEATRE USE POLlCV 3 a. General liability and property damage insurance in an amount not less than $1,000,000 per occurrence. b. The City of Campbell, Campbell Redevelopment Agency and VenueTech Management Group, LLC must be named as additional insured. c. The insurance may not be cancelled or reduced without 30 days prior written notice to all named additional insureds. 4. Clients requesting permission to sell alcoholic beverages must provide liquor liability insurance in an amount not less than $1,000,000 per occurrence, in addition to the insurance outlined above, and evidence of any necessary license to sell alcoholic beverages. 5. The City of Campbell, Campbell Redevelopment Agency, and VenueTech Management Group, LLC are not responsible for accidents, injury, illness or loss of group or individual property. 6. Client shall defend, release, indemnify and hold the City of Campbell, Campbell Redevelopment Agency and VenueTech Management Group, LLC, their officers, agents, employees and volunteers, harmless from and against any loss, liability, costs (including reasonably incurred attorney fees) claim or damages that may arise or result from, or be related to or be alleged to arise or resulted from activities of Client, its officers, agents, employees and volunteers, and shall, at its own costs, expense and risk, defend any and all legal proceedings that may be brought against the City of Campbell, Campbell Redevelopment Agency and VenueTech Management Group, LLC, their officers, agents, employees and volunteers, on any claim, demand, or alleged liability, and shall satisfy any settlement or judgment that may be rendered against any of them arising from, or related to activities of Client, and shall assume liability for any and all direct expense incurred in providing services pursuant to this policy, except for any claim, loss, liability, damage or cost directly arising out of the sole negligence or willful misconduct of the City, the Redevelopment Agency or VenueTech Management Group, LLC. 7. A copy of detailed insurance specifications is available from the Theatre Manager E. Security: At the expense of the Client, and the discretion ofthe Theatre Management and the City of Campbell, security may be required. F. Box Office Management 1. The Heritage Theatre reserves the right to manage all box office operations, including ticket printing and the collection of admission fees. Clients of the Heritage Theatre will pay for box office fees as well as ticket printing as per the rental rate schedule. 2. Consignment tickets will be available for all Clients. If a Client wishes to use consignment tickets, the following stipulations must be met: a. Client will be liable for the full cost of the tickets and will be required to sign a Consignment Agreement. I , HEHlTAGE THEATT~E OF CAMPBELL llIEATRE USE POLICY 4 b. A complete accounting of all tickets sold, including discounts or complimentary tickets provided, will be made to the Box Office by the Client prior to the event. 3. The Box Office will not give exchanges or refunds on ticket sales. The Box Office will not replace lost tickets. 4. Client may not reproduce Theatre tickets. The Box Office provides assigned seating with each ticket unless otherwise specified. The Box Office closes twenty (20) minutes after a show begins and no tickets will be sold from that point on. Latecomers will be seated at the first appropriate break in the performance. No one is allowed in the Box Office except authorized personnel. 5. The Client may choose to offer a discount on ticket prices for groups, seniors, or children if so desired. This discount information must be provided to the Box Office in writing at least two weeks in advance of ticket sales. 6. Complimentary tickets for any given performance are the sole responsibility of the Client. 7. No admission charged: If an event is free, Theatre staff will count the number of patrons entering the Theatre, including infants. When the maximum allowable number of people have been admitted, the doors will be closed and no one else will be permitted entry. If Client has family, friends or :)ther people who have arrived along with the cast and crew but who will be seated in the audience, they must ~~port to the Manager or designee to be counted. G. Support of Non-Profit Organizations: In order to keep rental fees at an affordable level, there are no discounted rates provided for non-profit organizati0ns. Instead, financial support for local non-profit organizations will be offered through grants from the Heritage Theatre Cultural Growth Fund. This fund is sponsored and controlled by the Friends of the Heritage Theatre and the level of this funding is set annually by their Board of Directors based on funds available from grants and sponsorships. Written requests for grant applications may be submitted to: Friends of the Heritage Theatre, P.O. Box 175, Campbell, CA 95009. H. Discretionary BGoking: At the discretion of the Recreatio:~ and Community St'rvices Directf'~, requests for rental of the Theatre may be denied if the proposed event presents a pot(:ntial conflict to the market target of a previously scheduled event. Criteria include the market saturation of a particular event type, long-term relationsllip of existing Theatre client, and the financial impact on the Theatre. Additionally, the Recreation and Community Services Director shall regulate or prohibit such activity or use, which in his/her judgment is determined to be of a hazardous nature, is potentially dangerous or damaging to property or is not in the best interests of the citizens of the City of Campbell. IJEHITAGE THEA TI~E OF CAMPBELL fHEATRE USE POLICY :-, I. Rental Uses of the Garden Courtyard: The Garden Courtyard, located immediately east of the Theatre, will be rented to individuals, businesses, and organizations, based on availability that does not conflict with scheduled Theatre events. Rental (fees) of the Garden Courtyard does not include use of tables, chairs, canopies, podiums, or any other equipment. Separate rental fees are included in the schedule of fees. J. Photography: The Theatre and/or Garden Courtyard may be reserved for the purpose of photography, subject to availability. K. Decorations: Any decorating, or covering of, or changes to the facility shall be discussed at the time of application. The Client shall be responsible for putting up any decorations and all other special preparations necessary for the function. All decorations shall be removed at the conclusion of the function. Client shall be responsible for the removal of all decorations, attachment material, special preparations, Client's personal property, and any rented equipment before the Client vacates the premises. Method of installation of all decorations must have prior approval of the Theatre Manager. 1. All decorations must be flameproof or fire retardant. 2. The use of cellophane, all tapes, nails, staples, screws, etc., is NOT allowed on walls, ceilings, or floors. Insufficient removal of any items will result in clean-up charges to be withheld from deposit. 3. Decorations may NOT be hung from light fixtures, ceiling, heat detector, emergency lights, or acoustical wall/ceiling tiles. 4. Open flames (such as lighted candles) are NOT allowed. 5. All plants, trees, and shrubs must be in waterproof containers and must be carefully placed so as not to damage floor, tables, or block fire exits. 6. No foreign substance may be applied to the floor. Hay bales are not allowed. 7. No rice, birdseed, confetti, hay bales, etc., are permitted at the Heritage Theatre or on surrounding sidewalks and parking lots. Use will cause forfeiture of entire damage depusit. 8. For safety reasons, relocation or rearrangement of Heritage Th~atre equipment is not permitted. Staff on duty must perform any rearrangement of furnishings and/or equipment. All doors, aisles and hallways must be kept clear in the event of an emergency evacuation. 9. For customer comfort, energy efficiency, and consideration of our neighbors, all doors and windows must remain closed throughout the entire event. L. Concessions and Merchandise 1. The City of Campbell retains the right to all concessions within the Heritage Theatre and its environs. 2. Alcoholic Beverages: The use and/or sale of alcoholic beverages is allowed by prior written permit application only and must be requested at the time of application HERITAGE THEA TJ~E OF CAMPBELL fHEATRF USE POLICY 6 a. Alcoholic beverages to be consumed on the premises shall be limited to beer, wine and champagne. Absolutely no hard liquor is allowed. b. Requests for serving and/or selling alcoholic beverages, must be approved by the Chief of Police, after first receiving the approval of the Theatre Manager. If presence of alcohol is deemed to conflict with other previously scheduled uses/users, the request may be denied. c. Alcohol is NOT allowed at youth-oriented events or events held in honor of a minor. d. A group or organization wishing to sell alcoholic beverages at their function or provide alcoholic beverages with the cost of admissirm fee, must first obtain approval from the Campbell Police Department; and upon approval will be required to obtain, at their own expense, the appropriate permits and licenses from the State Alcoholic Beverage Control Board (24 hour liquor license). Liquor liability insurance is also required from the sponsoring organization. Liquor licenses may be obtained at the: Alcoholic Beverage Commission, Santa Clara County District Office, 100 Paseo de San Antonio, #119, San Jose, CA 95113. Telephone: (408) 277-1200. Evidence of this license must be on file in the Heritage Theatre office at least ten (10) days prior to the event/function. e. Clients sponsoring events where alcohol is sold will be required to obtain liquor liability insurance per coverage outlined in sectioDs D3 and D4. f. Clients sponsoring/hosting events where alcoholic beverages are served or sold will be required to have security. 3. Clients are permitted to sell non-food items, subject to the following restrictions a. Advance notice must be given to the Manager 30 days prior to event and sale of items. b. An items for sale must be approved by the Manager in advance c. All items for sale must be related to the event. The Heritage Theatre will not be used for merchandising or retail sales of items unrelated to an event or performance. d. The City of Campbell shall receive 25% of sales if the Client sells and 30% if the House sells. e. The City of Campbell reserves the right to restrict or not permit l~e sale of any items at the sole discretion of the Theatre Manager. 4. Receptions involving the serving of food and drink prior to or following everits require approval from the Theatre Manager and must be arranged in advance. Additional cleaning and damage deposits may be required. lJEI~ITAGr THEA Tl~E OF CAI\'lPHELL nH:ATlU~ USE POLICY 7 M. Technical Labor 1. Labor: To insure the protection of all in-house equipment and the professional presentation of events, the Heritage Theatre will require all Clients to utilize the House technical staff for their events, at the outlined rates. The Theatre Manager shall have the discretion to schedule staff deemed necessary to provide for a quality production, at the expense of the client. 2. Lighting and sound equipment in the Heritage Theatre will be operated by approved Technicians. If a Client wishes to use their own members as additional technicians, each of these persons must demonstrate, to the Manager and/or Technical Director, their capabilities to perform before they may be employed. They must also be certified by the Theatre Manager and Technical Director and provide proof of Workers Compensation Insurance. 3. The Heritage Theatre will not be used for long-term storage of sets, props or costumes. Run-of-event storage will be provided as available and by arrangement with the Manager or Technical Director. Materials left in the Heritage Theatre after strike of event will become property of the City of Campbell unless previous arrangements have been made with the Manager or Technical Director. The City of Campbell assumes no responsibility for stored or abandoned property or materials at any time. The Client will be responsible for any costs the City of Campbell incurs related to removal and/or disposal of abandoned property or materials. 4. Each Client must provide a Production Stage Manager for their event. Ifthey are not able to provide such a person who is, in the Theatre Manager's opinion, qualified to fill this position, one will be provided at the cost to the Client at the set Tech rate. 5. The Client must coordinate the needs of all aspects of the Client's event with the Theatre Manager and Technical Director or his/her designated representative. 6. No changes or modifications to the fixed equipment or facilities may be made, nor may any equipment be removed from the Theatre or altered. Any structural or electrical changes may be made only by Theatre staff with the Theatre Manager's and/or Building Maintenance Supervisor's approval and only by qualified staff or licensed contractors. All labor needed to make such changes and reverse them will be charged to the Client at the set Tech rate or, in the case of an outJide contractor, cost plus 15%. 7. No event taking place in the Heritage Theatre may be recorded, televised, broadcasted or otherwise recorded for commercial reproduction or use in any manner without the express written consent of the City of Campbell. The Client must hold the City of Campbell, VenueTech Management Group, LLC and the Campbell Redevelopment Agency harmless from such activity and must also meet all insurance requirements prior to the event. fJEHlTAGE THEA TlU: OF CAMPBELL 'nmATRE USE POLICY 8 8. All scenic units, props, and electrical equipment provided by the Client is subject to a safety inspection by the Technical Director or his/her designee. The City of Campbell reserves the right to prohibit the use of any scenery, property or equipment that is deemed by the City to be unsafe. Equipment judged to be unsafe must be brought up to minimum standards before being used, or must be removed from the premises. 9. Specialized needs for sound or lighting must be arranged in advance with Manager or Technical Director. 10. The Client will not obstruct or restrict the use of any doors, exits, hallways or aisles in the Heritage Theatre. No tripods, cable, or equipment of any kind will be allowed in the audience seating area without the prior approval of the Manager. Under no circumstances may the view of the audience be obstructed. N. Promotions 1. No signage, posters, flyers or advertisements for any event may be posted in or on the Heritage Theatre and its environs without the prior approval and permission of the Theatre Manager. 2. Promotion of event is the entire responsibility of the Client 3, A marquee will be provided for the public notice of events at the Heritage Theatre. The marquee will be under control of the City of Campbell, and wJtices for events will be posted at the City of Campbell's discretion. O. General 1. Use of any weapons (including knives or swords) firearms, explosions, open flames or lasers are not permitted in the Heritage Theatre. 2. At no time will any illegal activity, performances, or exhibition be allowed in the Heritage Theatre. 3. Gambling on the premises is prohibited. Gambling shall be defined as any game of skill, chance or raffle, played with cards or any other device for money or any other representative item of value. Non-profit organization sponsored Casino Night-type events require approval of the Chief of Police. 4, Permits and reservations cannot be transferred, assigned or sublet. 5. With the exception of service animals necessary to assist a person with a bOlla fide disability, animals will only be permitted in the Theatre when authorized, in advance, by the Manager. 6. There will be no smoking in the Heritage Theatre. No food or drink with the exception of bottled water will be allowed in the audience seating area at any time. 7. The Client shall be responsible for the orderly conduct of all persons using the Heritage l'heatre during their event. The City of Campbell reserves the right to remove, or have removed, any person behaving in an unlawful or objectionable manner. InmlTAGE THEATRE OF CAMPHELL lllEATRE USE POLlCV 9 8. Fights, vandalism, or destructive behavior on the part of any member of a Client's group or its audience will be grounds for immediate cancellation of the event and all future events. In this case, all fees will be forfeited. 9. The Heritage Theatre will be provided to Client in a clean and ready state. Client is responsible for leaving the Heritage Theatre in the same state they found it. Any cleaning that must be done beyond ordinary wear and tear will be charged to the Client at the approved Maintenance rate in the schedule of fees. 10. Under no circumstances will a larger number of persons be allowed in the audience seating area than the total number of seats. 11. Lost and Found: The Heritage Theatre, Staff, City of Campbell, and VenueTech Management Group will not be responsible for lost-and-found items, but will hold found items for a maximum of 30 days. All items of substantial value will be turned over to the City of Campbell Police Department. Inquiries for lost items should be directed to the Theatre Manager at (408) 866-2797. 12. The City of Campbell reserves the right to amend these policies and/or fees and charges as deemed necessary without any advance notice. Previously approved reservations will not be affected by new rates. 13. This Theatre Use Policy was approved by the Campbell City Council on April 1, 2003 and takes effect on May 1, 2003. J: THEA TER\TheatreUsePolicy3-17-03 rnm rrAC E "; HEA Tf~ E OF C\MPHE 1.1, rUEATlU' USE POLlCV 10 EXHIBIT A City of Campbell - Recreation & Community Services Fees Schedule of Fees and Char/(es for Use of the Herita/(e Theatre 1. The Theatre will be rented to individuals, businesses, and organizations based on the following rate schedule: Theatre Rates for Non-Peak Days (Monday - Wednesday): Base rent for up to an 8-hour period on one day: Additional time on the same event day: Rehearsal time for up to an 8-hour period on one day: Additional rehearsal time on the same day: Standard sound equipment (up to two microphones) Full sound equipment (full use of sound system) Minimum lighting equipment (up to 40 instruments) Medium lighting equipment (41-60 instruments) Maximum lighting equipment (entire system) Theatre Rates for Peak Days (Thursday - Sunday): Base rent for up to an 8-hour period on one day: AdditIOnal time on the same event day: Rehearsal time for up to an 8-hour period on one day: Additional rehearsal time on the same day: Standard sound equipment (up to two microphones) Full sound equipment (full use of sound system) Minimum lighting equipment (up to 40 instruments) Medium lighting equipment (41-60 instruments) Maximum lighting equipment (entire system) $400/ day $100 ,I hour $300 / day $100/ day N/C $75 / day $75 / day $150 / day $300 / day $600/ day $100 / hour $400/ day $100/ day N/C $125 / day $125 / day $250 / day $400 / day NOTE: Clients shall reimburse the City for the cost of all required event staff and technicians. Base rent fees are due 45 days in advance of the first use date. Equipment and staffing fees will be deducted from the final settlement or deposit. The Theatrt; Manager shall have the discretion to schedule staff s/he deems necessary to provide for a quality production at the expense of the client. A staffing estimate shall be provided upon request and at least a minimum of two weeks in advance of the event. NOTE: Rehearsal times may be scheduled at the time the booking is made, but shall be considered tentative until thirty (30) days prior to the first event date, and then will only be scheduled when they do not inteifere with other scheduled events. JnmrrAGE THEATRE dE CAMPHELL 'nmA'J'lu: USE POL;CY 11 2. For events that are designed to be profitable, rental fees shall be ten percent (10 %) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund-raising events hosted by local non-profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets, as determined by the Theatre Manager. 3. The Theatre may be rented to approved "Primary Partner" clients at special reduced rates negotiated individually and subject to the review and approval of the City Council. 4. Fees for Additional Services will be charged as follows: a. Box Office Fee: $500.00/ contract b. Ticket Printing: $ .30 / ticket c. Production Mgr./Technical Dir. $ 30.00/ hour (4 hour minimum) d. Technical Staff: $ 20.00/ hour (4 hour minimum) e. Maintenance Staff: $ 15.00/ hour f. House/Event Staff: $ 15.00/ hour (4 hour minimum) g. Sound Systrm: Outlined above h. Lighting System: Outlined above 1. Spotlights: $100.00 / day 5. For events that do not meet the criteria above, which we can't anticipate at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director. 6. Deposits: a. Deposit Fee: $300.00/ contract engagement A refundable security/damage deposit fee of $300 will be required to hold a date(s) on the Theatre calendar. At the conclusion of the event, the deposit may be applied to (deducted from) the total balance due if Theatre Manager has performed a full Theatre Use Evaluation and there are no outstanding fees for damaged or lost equipment, or repairs to the facility. If settlement is made prior to the evaluation, the deposit will be held until the evaluation is performed and the deposit, less any necessary repair or equipment costs, will be returned to the client within twenty working days. h. Any fees paid less than thirty days in advance of the first use date must be paid by cash, guaranteed money order, or a VISA/Mastercard in the name of the hosting/producing organization/person. HEf~fTAGE THEA Tf~E OF CAjV1PBELL l'HEATRE USE POLICY 12 7. Rental Uses of Garden Courtyard: The Garden Courtyard, located immediately east of the Theatre, will be rented to individuals, businesses, and organizations, based on availability that does not conflict with scheduled Theatre events, according to the following rate schedule: Theatre Garden Courtyard Application Fee: Refundable Security Deposit: When rented in conjunction with Theatre: When rented independent of Theatre: $25 / contract $200 / contract $200 / first 4 hours $ 50 / each add' I hour $300 / first 4 hours $ 75 / each add'l hour NOTE: Rental (fees) of the Garden Courtyard does not include use of tables, chairs, canopies, podiums, or any other equipment. Client is responsible for the outside rental of any/all furniture and/or equipment desired. All such items must be delivered the day of the event and removed the same day. 8. Photography: The Theatre and/or Garden Courtyard may be reserved for the purpose of photography (wedding, families, special occasions, etc.), subject to availability, at the following rates: Non-refundable Processing Fee: $ 25 / contract Non-Commercial Photography: $100 / hour Commercial Photography: $150/ hour J: THEATER\TheatreUsePolicy3-17-03