CC Resolution 10663
RESOLUTION NO. 10663
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CAMPBELL
AUTHORIZING EXECUTION OF A CONCESSION AGREEMENT WITH
SOUTH BAY FOOTBALL
PROVIDING FOR THEIR USE OF CONCESSION FACILITIES AT THE COMMUNITY
CENTER TO SELL REFRESHMENTS AS AUTHORIZED BY THE AGREEMENT AND
LOCAL HEALTH DEPARTMENT CODES.
WHEREAS, A Concession Agreement has been submitted to the City Council of the City of
Campbell for license to sell and dispense certain food and beverages from the Concession
Stand at the Community Center; and
WHEREAS, the City Council has the authority to approve such agreements;
NOW, THEREFORE, BE IT RESOLVED by the City Council that the Recreation and
Community Services Director is hereby authorized to execute the said agreement on behalf
of said City.
PASSED AND ADOPTED this 18th day of July, 2006, by the following roll call vote:
AYES: Councilmembers: Kennedy, Hernandez, Burr, Furtado, Watson
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
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Jefunette Watson, Mayor
A~
Anne Bybee, City Clerk
CITY OF CAMPBELL
CONCESSION AGREEMENT
AND CONDITIONS OF USE
The Concession Stand at the Campbell Community Center is owned and maintained by the City
of Campbell. It is available to outside groups according to the rules, conditions, and guidelines
set forth in this document. As the facility is available to various co-sponsored groups who may
operate during the same season, this agreement and any/all use(s) shall not be deemed as an
exclusive contract for sole use and operation of the Concession Stand. Access to the facility
will be carefully scheduled and courteously shared.
This agreement shall authorize SOUTH BAY FOOTBALL to use and operate the
Concession Stand at the Campbell Community Center for the purpose of selling
refreshments, in accordance with this agreement, on Saturday. Julv 23rd. 2006 in
conjunction with their Football Event being held on the Athletic Fields. This agreement
shall be in force in accordance with the term of the group's Facility Use Permit and is
good for one day only.
Access to the Concession Stand
Access to the Concession Stand shall be limited to the time the group is scheduled to
use the Concession Stand and/or the Stadium or athletic fields. If/when it is necessary
to access the Concession Stand at any other time, access must be approved, in
advance, by the Community Center Supervisor. If/when a delivery is scheduled, the
group ordering the delivery of supplies must notify the Community Center Supervisor of
the impending delivery, and a group representative must be there to accept the
delivery. City staff is not responsible and will not accept deliveries on behalf of co-
sponsored groups or other organizations. Groups will not be issued keys; the facility
will be opened and secured by Community Center staff in accordance with the
scheduled time of use.
Use Fees
Groups holding a permit for use of the Concession Stand shall pay a fee of $25/day for
each day of use/access. This fee is to cover utilities and staff costs for reserving the
facility and supervising the use and cleanliness of the facility.
Liability
The City of Campbell accepts no responsibility for:
a. The food or service provided by those operating the Concession Stand;
b. The loss or damage of equipment, supplies, or personal property of those
organizations or individuals using or operating the Concession Stand;
c. The cleanliness of the Concession Stand.
CONCESSION STAND CONDITIONS OF USE
PAGE 2
Conditions of Concession Stand Use
Groups must recognize that they do not have exclusive use of the Concession Stand.
They have the privilege of using it during the dates and times reserved. This privilege
can be revoked at any time if group does not abide by the standards and conditions of
use. Users shall take special care in their use of the Concession Stand that they leave
it cleaner and in better shape than they found it. To assist groups in maintaining the
Concession Stand at an acceptable level the following guidelines have been
established and must be maintained if groups wish to continue having the privilege of
using the Concession Stand:
1. At all times, all activities, storage, food preparation and foods sold must be in
strict compliance with the rules and regulations set forth and enforced by the
Santa Clara County Health Department's Codes for Temporary Concessions.
2. The Concession Stand is to be used for food concession activities only. Any
other uses must be approved, in advance, by the Community Center
Supervisor. Activities that may conflict with food service operations and
health and safety codes will not be allowed.
3. Only food items, equipment and supplies associated with food service shall
be stored in the Concession Stand. Storage of any hazardous or combustible
materials (gasoline, propane, charcoal briquettes, fuels, helium, matches,
etc.) is not allowed.
4. One-time users must provide their own cleaning supplies (brooms, mops,
bucket, etc.). In accordance with health standards, mops may only be
dampened and cleaned in the Janitor Closet's floor sink - never in the
Concession'Stand.
5. Groups are granted temporary use only and must remove all their supplies
and equipment from the Concession Stand after each use. Appliances in the
Concession Stand do not belong to the City and temporary users are not
allowed to make use of them, unless prior approval has been obtained from
the owner. If any equipment is damaged or shall fall in disrepair while in use
by an organization other than the owner, the user shall contact the owner
immediately to report such damage and conditions of disrepair. Groups are
expected to courteously take responsibility for their actions that may have
caused condition of disrepair and take appropriate action (i.e.: repair or
replace).
6. All appliances and equipment must be unplugged when not in use.
7. If/when a County Health Department permit is required for the activities to be
conducted out of the Concession Stand, vou are responsible for obtaining the
required permit and displaying it as mandated by the Santa Clara County
Office of Environmental Health.
8. Groups using the Concession Stand are responsible to monitor the littering of
the Stadium and field areas that their group is using and are required to pick
up all litter and debris resulting from their group's use of the fields and
Concession Stand.
CONCESSION STAND CONDITIONS OF USE
PAGE 3
Maintenance of the Concession Stand
The City of Campbell shall maintain the physical building, its roof, doors, locks, and
utilities. Those using the Concession Stand are expected to promptly report any
damage, vandalism, or graffiti to the building by contacting the City's Community Center
Supervisor at (408) 866-2741 or, if a serious condition, the Building Maintenance
Supervisor at (408) 866-2195, or, if an emergency condition, Campbell Police
Department at (408) 866-2101. When contacting PD be prepared to identify yourself
and provide a detailed description of the type of damage and emergency repairs
necessary.
Concession Stand users are responsible to maintain the interior of the building. All
counters shall be cleared of all supplies and equipment and damp wiped clean with a
disinfectant cleaner. The floors shall be cleared of all supplies and equipment and shall
be swept thoroughly and damp mopped when necessary. All garbage, trash, and
perishables shall be removed from the Concession Stand and disposed of in the proper
containers provided. Small appliances (i.e.: microwave ovens, hot dog warmers, coffee
makers, etc.) shall be turned off and unpluqqed at the end of each day's use. Your
personal supplies and small appliances shall be removed from the building at the end of
your use. As noted above, the City of Campbell accepts no responsibility for your
personal or organization-owned items or equipment left in the Concession Stand. If at
any time it is determined that a group is not properly cleaning up after their uses, the
City may impose an additional fee to cover the cost of professional cleaning by the
City's contracted janitorial service provider. This fee will be equal to the fee charged by
the contractor, plus 15%.
Security of the Concession Stand
Upon completion of use of the Concession Stand, each user group or individual who
uses the Concession Stand is/are responsible to leave it in a secure state. You should
be absolutely sure that the appliances are unplugged and put away, cabinets are
locked, all trash has been removed, counters, sinks and floor are clean, and both the
exterior doors, as well as the Janitor's Closet at the north side of the building, are
closed and securely locked.
Any unauthorized use, blatant disregard for these Conditions of Use, or inability to
abide by these conditions after receiving two written warnings, may result in loss of
privilege of use for one full calendar year. It is the responsibility of the organization
representative who signs below to advise all his/her organization representatives and
Concession Stand operators of these Conditions of Use. City staff will monitor and
enforce the terms of this agreement.
CONCESSION STAND CONDITIONS OF USE
PAGE 4
On behalf of below-listed organization, I hereby state that I understand the above
Conditions of Use and agree, on behalf of my organization, to abide by these
conditions or risk loss of Concession Stand privileges. I further certify that I am
authorized to bind my organization to this agreement.
Signature
President
Title
South Bav Football
Organization
Date
4626 Royal Grove Ct.
Mailing Address
(408) 375-8804
Daytime Phone
San Jose. CA 95136
City, State, Zip
(408)
Evening Phone
E-Mail Address
(408)
Emergency/Cell Phone
Concession Agreement approved by City Council, and executed by the Director of
Recreation and Community Services, as witnessed by the signature below:
Claudia Cauthorn
Date
LRK: REPORTS\ConcessionAgrmnt4SoBayFootball 7.06