CC Resolution 10037
I
,
RESOLUTION NO.
10037
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING A BUDGET ADJUSTMENT TRANSFERING FUNDS FROM THE FY 01102
OPERATING BUDGET TO CAPITAL IMPROVEMENT PROJECT (CIP) 99-10
WHEREAS, the City Council approved the issuance of a Request for Proposal by the IT
Manager for the purchase of an electronic document imaging system; and,
WHEREAS, five departments, Finance, Public Works, Recreation & Community Services,
City Manager, and Community Development, included money in their operating budget to
convert paper and microfiche documents to electronic images; and,
WHEREAS, staff will not be able to make a vendor recommendation to Council in time to
encumber the budgeted funds;
NOW, THERFORE, BE IT RESOLVED, by the City Council of the City of Campbell that
the funds budgeted by the departments for document conversion be transferred to CIP 99-10.
PASSED AND ADOPTED this fourth day of June, 2002 by the following roll call vote:
AYES:
Councilmem bers
Dean, Burr, Kennedy, Furtado, Watson
NOES:
Councilmembers
None
ABSENT:
Councilmembers
None
APPROVED:
~va-
/' Jeanette Watson, Mayor
ATTEST:
r;2-4~,
Anne Bybee, City Clerk
I
City of Campbell
Request for Budget Adjustments
Department/Program
Division
Date
Request No.
647.547 IT Division
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Bud2et to be Reduced
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Fund
101.510
101.535
101.524
101.550
101.701
Account Number Description
7427 Electronic Document Conversion
7427 Electronic Document Conversion
7427. Electronic Document Conversion
7427 Electronic Document Conversion
7427 Electronic Document Conversion
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...
Amount
10,000
10,000
10,000
10,000
10,000
.
:$
50,000
Bud2et to be Increased
Fund
. 435.9910
Account Number Description
7884 Document Imaging System
Amount
50,000
,$
50,000
REASON FOR REQUEST - BE SPECIFIC:
Funds were allocated in the current operating budget to support the citywide document imaging project. It was anticipated that a vendor \oJ."" ~
be selected and the funds encumbered prior to the end of the fiscal year. However, due to the current timing of the project, the funds can
not be encubered by the end of the year. In order to preserve them for their intended use, this budget adjustment requests that the funds be transferred out of the
operating budget and be added to Capital Improvement Project 9910, Electronic Document Imaging Station.
5123/2002