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CC Resolution 10051 RESOLUTION NO. 10051 A RESOLUTION AMENDING THE CLASSIFICATION AND SALARY PLAN WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell Municipal Code to prepare and submit to the City Council recommendations for the reorganization of offices, departments, and positions which are considered to be in the best interest of efficient, effective and economical conduct of the municipal services provided by the City; and WHEREAS, a review has been conducted; and WHEREAS, an amendment to the current Classification and Salary Plan is needed to meet the requirements of Municipal Code Section 2.12.030. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby approve the updated Job Descriptions of Office Assistant (Exhibit A); Senior Office Assistant (Exhibit B); Executive Assistant (Exhibit C); Deputy City Clerk (Exhibit D); and Executive Assistant to the City Manager (Exhibit E); and the new Job Descriptions of Office Specialist (Exhibit F) and Permit Technician (Exhibit G). BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby approve the reclassification of all current Clerk-Typists to Office Assistant; reclassification of the Senior Clerk-Typist in the Community Center program to Senior Office Assistant; reclassification of the Principal Clerk in the Recreation and Community Services Department to Executive Assistant; reclassification of the Principal Clerk in the City Manager's Office and the Principal Clerk in the Public Works Maintenance Division to Office Specialist; and reclassification of the Principal Clerk in the Community Development Department Building Division to Permit Technician. BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby approve salaries for the new classifications of Office Specialist and Permit Technician and adjusted salaries for the classifications of Executive Assistant, Deputy City Clerk and Executive Assistant to the City Manager as presented in Exhibit H. BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby approve the elimination of the Clerk-Typist and Administrative Aide classifications from the City's Classification and Salary Plan. July 2, 2002 Page 2 PASSED AND ADOPTED this 2nd day of July, 2002, by the following roll call vote: AYES: Councilmembers: Dean, Burr, Kennedy, Furtado, Watson NOES: Councilmembers: None ABSENT: Councilmembers: None APPROVED: ,(~-r/~ Jeaflette Watson, Mayor ATTEST: ) / /I L~.~(~ Anne Bybee, City Clerk CITY OF CAMPBELL EXHIBIT A OFFICE ASSISTANT DEFINITION Under supervision, to perform a variety of responsible, journey-level office support duties; and to do related work as required. TYPICAL DUTIES Depending upon assignment, duties may include but are not limited to, the following: Inputs letters, reports, forms, data and other material; composes routine correspondence and compiles data for inclusion in reports; prepares reports of a routine nature; maintains files and records; processes mail; maintains mailing and distribution lists; answers inquiries and provides information to interested parties; receives payments and issues receipts; prepares purchase orders, checks invoices and processes payments; processes permits and application forms; registers participants in City sponsored classes and events; acts as receptionist by referring calls and inquiries to the proper person or department; orders supplies; schedules appointments and meetings; operates a variety of office equipment, including personal computers; and does related work as required. EMPLOYMENT STANDARDS Education and Experience Equivalent to completion of the twelfth grade and two years of clerical experience. Knowledge of: Modern office procedures and equipment; word processing, spreadsheet and data base software; basic mathematics; correct English usage and spelling; and basic records retention systems. Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned operating unit, and a working knowledge of department and City operations; exercise discretion and independent judgment; follow verbal and written instructions; deal with the public and fellow employees effectively; and accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department. Possession of: Depending upon the position, possession of a valid California Driver's License. Est. '84; Rev 7/02 J:\Specs\ OfficeAssistant CITY OF CAMPBELL EXHIBIT B SENIOR OFFICE ASSISTANT DEFINITION Under general supervision, to perform responsible, advanced-level office support duties; and to do related work as required. TYPICAL DUTIES Depending upon assignment, duties may include, but are not limited to, the following: Inputs letters, reports, data and other material; maintains files and records; prepares reports including those of a statistical nature; issues permits and licenses in accordance with established procedures; answers inquiries and provides information to interested parties; processes complex documents to insure completeness and accuracy; prepares and sends out notices; composes correspondence; prepares applications and forms; processes incoming and outgoing mail; arranges meetings and schedules appointments; updates records as necessary; operates a variety of office equipment, including personal computers; performs other clerical duties as required; and may provide limited lead direction. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade and three years of increasingly responsible clerical experience, including public contact. Knowledge of: Modern office procedures and equipment; word processing, spreadsheet and data base software; basic mathematics; correct English usage and spelling; and records retention systems. Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned operating unit and department and a working knowledge of City operations; deal with the public and fellow employees effectively; prepare statistical reports from available data; organize and maintain files; follow verbal and written instructions; exercise discretion and independent judgment and accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department. Possession of: Depending on the position, possession of a valid California Driver's License may be required. Est. 8/77 Rev. 4/84; 7/02 J:\Specs\Senior Office Assistant CITY OF CAMPBELL EXHIBIT C EXECUTIVE ASSISTANT DEFINITION Under general supervision, to perform responsible secretarial and administrative support duties that require substantial initiative, judgment and discretion; and to do related work as required. TYPICAL DUTIES Depending upon assignment, duties may include, but are not limited to, the following: Performs secretarial, administrative support and general clerical activities in support of a department head and principal staff which involve independent judgment and a thorough knowledge of department and City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments and arranges meetings; provides a variety of information to interested parties; prepares correspondence, reports and documents; tabulates a variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares time sheets and other personnel data; operates a variety of office equipment including personal computers; and may assume responsibility for routine staff functions and projects. Depending on the position assignment, may prepare agendas and minutes of meetings; take and transcribe dictation; and serve as secretary to advisory boards, commissions, or committees. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade and six years of increasingly responsible staff support experience, including extensive public contact and fiscal record keeping. If required for the specific assignment, substantive stenographic experience. Knowledge of: Modern office management; word processing, spreadsheet and database software; accounting principles~ correct English usage and spelling; records retention systems; and as appropriate, basic principles of supervision and budget procedures. Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned department and City; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department. Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required. Possession of: Depending on the position, possession of a valid California Driver's License may be required. Rev. '67:74:89, '98, 7/02 J:\Specs\ ExecAsst CITY OF CAMPBELL EXHIBIT D DEPUTY CITY CLERK DEFINITION Under general supervision, to perform a variety of responsible technical and clerical duties relating to the functions of the City Clerk's Office; to process and record official City documents; to receive payments and issue receipts for all City revenue; to assume the duties of the City Clerk in that official's absence; and to do related work as required. TYPICAL DUTIES Performs a variety of technical and general clerical duties for the City Clerk's Office which involve the use of independent judgment and a thorough knowledge of the functions of the Clerk's Office and City operations; processes, records, and files City documents including agendas, resolutions, ordinances, petitions, contracts, and deeds; receives and records payments for business licenses and accounts receivable; balances daily receipts; composes correspondence; conducts record research projects as assigned; assists with the administration of elections and legal notifications; maintains City agreements log and Municipal Code; distributes materials for City Council meetings; operates a variety of office equipment including personal computers; and, in the City Clerk's absence, performs duties such as attending City Council meetings, preparing minutes and supervising office staff and performs other duties as required. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade, and six years of increasingly responsible staff support experience, including extensive public contact and fiscal record keeping. If required, substantive stenographic experience. Knowledge of: Modern office management; word processing, spreadsheet and database software; accounting principles; record retention systems; correspondence procedures; correct English usage and spelling; and, as appropriate, basic principles of supervision. Ability to: Acquire and apply a thorough knowledge of the Ralph M. Brown Act and functions and policies of the City Clerk's Office and the City; interpret and apply California Elections Code requirements; organize and research a variety of documents in an accurate manner; deal with the public and fellow employees effectively; work protracted hours; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the office. The ability to take dictation at a rate that satisfies the needs of the office may also be required. Possession of: Valid California Driver's License may be required. Rev. '80, '90, 7/02 J:\SPECS\DeputyClerk CITY OF CAMPBELL EXHIBIT E EXECUTIVE ASSISTANT TO THE CITY MANAGER DEFINITION Under direction, to perform responsible, confidential secretarial and administrative duties for the City Manager, principal staff and City Council members; and to do related work as required. TYPICAL DUTIES Performs secretarial, administrative support and general clerical activities in support of the City Manager, principal staff and City Council members which involve independent judgment and a thorough knowledge of City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments, arranges meetings and makes conference and travel arrangements; provides a variety of information to interested parties; prepares correspondence, reports and documents; tabulates a variety of data for projects and studies; assumes responsibilities for routine staff functions and projects; operates a variety of office equipment, including personal computers; and may prepare agendas and minutes of meetings; take and transcribe dictation and serve as secretary to advisory boards, commissions and committees. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the fourteenth grade and five years of increasingly responsible secretarial and staff support experience, including extensive public contact. (additional qualifying experience may be substituted for the educational requirement on a year for year basis up to a total of two years). If required, substantive stenographic experience. Knowledge of: Modern office management; word processing, spreadsheet and database software; correct English usage and spelling; records retention systems; and, as appropriate, basic principles of supervision and budget management. Ability to: Acquire and apply a thorough knowledge of City functions and policies; interact effectively with those contacted in the course of work; prepare statistical reports and available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at an acceptable rate; and, if required, effectively direct the work of assigned staff. The ability to take dictation at an acceptable rate may also be required. Possession of: Valid California Driver's License may be required. Est. '75 Rev. 07/02 J:\Specs\ExecAsst toCM CITY OF CAMPBELL EXHIBIT F OFFICE SPECIALIST DEFINITION Under general supervision, to perform responsible, specialized administrative support duties that require significant judgment and initiative; and to do related work as required. TYPICAL DUTIES Depending upon assignment, duties may include, but are not limited to, the following: Performs secretarial and technical functions in support of a division which involve independent judgment and a thorough knowledge of the work unit and department; inputs letters, reports, forms' data and other material; maintains files and records; monitors budget expenditures; prepares reports including those of a statistical nature; provides information to interested parties; processes complex documents to insure completeness and accuracy; prepares and distributes recruitment announcements, answers attendant questions, and reviews applications for completeness; composes correspondence; prepares applications and forms; arranges meetings and schedules appointments; operates a variety of office equipment, including personal computers; and may provide lead direction. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade supplemented by coursework in office or business management or a related field; and four years of increasingly responsible clerical experience, including public contact and fiscal record keeping. Knowledge of: Modern office management; word processing, spreadsheet and database software; accounting principles; correct English usage and spelling; records retention systems; and, as appropriate, basic principles of supervision and budget management. Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned operating unit and department, and a working knowledge of City operations; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department. Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required. Possession of: Depending on the position, possession of a valid, appropriate California Driver's License may be required. Est. 7/02 J :\Specs\OffSpecialist . CITY OF CAMPBELL EXHIBIT G PERMIT TECHNICIAN DEFINITION Under general supervision, to perform specialized work associated with the processing of building permits and difficult clerical work involving a substantial degree of judgment and initiative; and to do related work as required. This class is assigned to the Building Inspection Division of the Community Development Department. TYPICAL DUTIES Depending upon assignment, duties may include, but are not limited to, the following: Receives and processes permit applications; review plans received for completeness and inclusion of required attachments; calculates permit fees; distributes plans for checking; prepares and issues applicable permits and notices in accordance with established procedures; creates and updates log books; inputs letters, reports, forms' data and other material; maintains files and records; prepares reports including those of a statistical nature; provides information to interested parties; processes complex documents to insure completeness and accuracy; composes correspondence; prepares applications and forms; arranges meetings and schedules appointments; and operates a variety of office equipment, including personal computers. EMPLOYMENT STANDARDS Educations and Experience: Equivalent to completion of the twelfth grade and three years of experience involving building permit applications and permit issuance. Completion of coursework in construction management or building inspection techniques is desirable. Knowledge of: Building terms and codes; construction practices and materials; modern office management; word processing, spreadsheet and database software; basic mathematics; correct English usage and spelling; and records retention systems. Ability to: Acquire a thorough knowledge of the policies, regulations and procedures of the Building Inspection Division; acquire a working knowledge of applicable building codes and regulations; understand, interpret and explain applicable codes and regulations; make arithmetical computations; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; perform specialized clerical and technical work requiring the use of discretion and independent judgment; input a variety of material on a computer keyboard at a rate that satisfies the needs of the Division. Possession of: Possession of a valid, appropriate California Driver's License may be required. Est: 7/02 J:\Specs\PermitTech Clerical Study Exhibit H Clerical Series Study - Classifications and Salary Ranges Recommended New Classifications and Title Changes (E Step Salaries are in 2001/02 dollars) EStep Classification Salary Comment Office Assistant 3,712.73 Senior Clerk Typist EStep Senior Office Assistant 4,100.59 Principal Clerk EStep Office Specialist 4,305.62 New Class; 5% above Sr. Office Assistant Permit Technician 4,408.13 New Class; 7.5% above Sr. Office Assistant Executive Assistant 4,521.75 Secretary EStep + 2.5% Deputy City Clerk 4,521.75 Same as Executive Assistant Executive Assistant to CM 5,064.36 Differential to Exec Assistant = 12% NewEStepSalaries 06/21 /2002 CITY OF CAMPBELL SENIOR CLERK TYPIST OFFICE ASSISTANT DEFINITION Under supervision, to perform a variety of responsible, and moder:Jtely difficult :Jnd complex cleric:J1 '....ork; iourney-Ievel office support duties; and to do related work as required. TYPICAL DUTIES Dependinq upon assiqnment, duties may include but are not limited to, the following: +wes Inputs letters, reports, forms, data, requisitions, and other material from notes, drafts, or:J1 direction, or dict:Jting equipment; composes routine correspondence and compiles data for inclusion in reports; may prepare~ reports of a routine nature; maintains, sorts, indexes, :Jnd files and effi6e records and correspondence; sorts, opens 3nd distributes processes mail; maintains mailing and distribution lists; answers inquiries and provides information to interested parties; by telephone or at the counter; m3Y receive~ payments and issue receipts; prepares purchase orders, checks invoices and processes payments; may processes permits and application forms; after checking documents f-or 3ccur3cy 3nd completeness; reqisters participants in City sponsored classes and events; may act~ as receptionist by referring calls and inquiries to the proper person or department; orders supplies; schedules appointments and meetinqs; operates a variety of office m3chines 3nd equipment, includinq personal computers; and does related work as required. EMPLOYMENT STANDARDS Education and Experience Equivalent to completion of the twelfth grade f*is and two years of clerical experience. Knowledge of: Modern office pr3ctices 3nd procedures and equipment; word processinq, spreadsheet and data base software; basic mathematics; correct English usage and spelling; proper telephone and reception pr:Jctices; and basic records retention systems. Ability to: Acquire and apply a thorouoh knowledoe of the functions and policies of the assiqned operatinq unit. and a workino knowledoe of department and City operations; Perf-orm c1eric31 'Nork requiring use of exercise discretion and independent judgment; follow efal yerbal and written instructions; deal with the public and fellow employees effectiyely; oper:Jte :J variety of office equipment; type :Jt a net r3te of 50 "'lords per minute. and accurately input a variety of material on a computer keyboard at a rate that - Possession of: Est. '84; Rev 2002 J:\Specs\SrClerkTypist OfficeAssistant satisfies the needs of the department. DependinQ upon the position. possession of a valid California Driver's License. CITY OF CAMPBELL PRI~JCIP/\L CLERK SENIOR OFFICE ASSISTANT DEFINITION Under general supervision, to perform spoci::llized ::lnd difficult clorical work involving ::l subst::lntbl degree of individu::l1 responsibility ::lnd initiative responsible. advanced-level office support duties; and to do related work as required. TYPICAL DUTIES Dependina upon assianment. duties may include. but are not limited to. the followina: +ypes Inputs letters. reports. data and other material; keops and maintains files and records and roports; prepares reports including those of a statistical nature; issues permits and licenses in accordance with established procedures; answers inquiries-fFem the public and provides information to interested parties; processes meFe complex documents to assuro insure completeness and accuracy; prepares and sends out notices; composes correspondence; prepares applications and forms; handles processes incoming and outgoing mail; answers the telephone; arranges meetings and schedules appointments; updates records as necessary; operates a variety of office equipment, includina personal computers; performs other clerical duties as required; (may be required to perform somo stenogr::lphic rosponsibilities doponding on the specific position ::lssignment). and may provide limited lead direction. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade and three years of increasingly responsible clerical experience, includina public contact. Knowledge of: Modern office procedures and equipment; word processina. spreadsheet and data base software; basic mathematics; correct English usage and spelling; standard ~ and indexing procedures records retention systems. Ability to: Acauire and aoply a thorouah knowledae of the functions and policies of the assianed operatina unit and department and a workina knowledae of City ooerations; Make arithmetical comput::ltions; deal with the public and fellow employees effectively; prepare statistical reports from available data; organize and maintain files; follow eFat verbal and written instructions; perform specialized and difficult clerical '/lork roquiring the use of exercise discretion and independent judgment and roquiring accuracy and speed; type at ::l net rate of 50 words per minute. If e:tenogr::lphy is required in ::l spocitic position, an appropriate skill requirement "':i11 be ost::lblished. and accurately input a variety of material on a computer kevboard at a rate that satisfies the needs of the department. Possession of: Dependina on the position. possession of a valid California Driver's License may be reauired. Est. 8/77 Rev. 4/84; 7/02 J:\Specs\Pr-iRGip3IClefk Senior Office Assistant CITY OF CAMPBELL SECRETARY EXECUTIVE ASSISTANT DEFINITION Under general supervision, to perform diff'ioult and responsible secretarial weFk and administrative support duties that reauire substantial initiative. iudament and discretion involving a subst:mtial degroo of indi':idu:l1 responsibility and initiati':o; and to do related work as required. TYPICAL DUTIES Depending upon assignment, duties may include. but are not limited to. the following: Performs secretarial. administrative support and general clerical activities in support of a department head and principal staff functions for a dop:lrtmont which involve independent judgment and a thorough knowledge of the oporative unit department and City operations; may supervise clerical staff; handles assigned office funotions; establishes and maintains comprehensive records and files; makes appointments and arranges meetings; screens telephono c:llls and visitors aM provides a variety of information to interested parties; composes, types, proofs and distributes corrospondence, reports, documents, and othor writton communic:ltions; prepares correspondence. reports and documents; tabulates a variety of data for projects, studies and budget review; roquisitions supplios and sorvices; monitors budaeted expenditures: prepares time sheets and other personnel data; operates a variety of office equipment including typewriters, dict:lting oquipment, o:llculators :lnd personal computers; and may assume responsibility for routine staff functions and proiects. performs other clorical duties as required. Depending on specific the position assignment, may prepare agendas and minutes of meetings; take and transcribe dictation; and serve as secretary to advisory boards, commissions, or committees. or m:lY perform diffioult and rosponsible seorotarial support in devolopment of the_City's budgot and comprehonsive annu:l1 financi:ll report, and Citywido li:lbility claims :ldministr:ltion. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade ~ and six years of increasingly responsible olorical staff support experience, includina extensive public contact and fiscal record keepina. aM If required for the specific assignment, substantive six ye:lrs of stenographic experience. <Additional qU:llifying education may be substitutod for oxperience on :l ye:lr for year b:lsis up to :l total of two ye:lrs.) Knowledge of: Office prooeduros, Modern office manaaement: word processina. spreadsheet and database software: accountina principles: correct English usage and spelling; records retention systems; and as appropriate. basic principles of supervision and budaet procedures. modern office equipment; correspondence procedures; basio m:lthematics; st:lnd:lrd filing and indexing prooedures. Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned department and City; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department. Perform difficult :md responsible secretarial work; handle offico assignments; prepare eorrespondenco; m:lintain good public rebtions; type at a net rate of eO ....l()rds J)or minuto; maint:lin cooper:ltivo '.'Jorking rol:ltionships with the public, City officials and employoes; maint:lin confidanti;)1 records; '/Iork indepondently. Depending on the oosition, specific assignment, m:lY r-equiro the ability to take dictation gO words per minuto. at a rate that satisfies the needs of the deoartment mav also be reauired. Possession of: Deoendina on the oosition. oossession of a valid California Driver's License may be reauired. Rev. '67:74:89, '98, '02 J:\Specs\Sesr.elary ExecAsst CITY OF CAMPBELL DEPUTY CITY CLERK DEFINITION Under general supervIsIon, to perform a variety of responsible technical and clerical duties weFk relating to the functions of the City Clerk's Office; to process and record official City documents; to receive payments and issue receipts for all City revenue; to assume the duties of the City Clerk in that official's Aef-.absence; and to do related work as required. TYPICAL DUTIES Performs a variety of technical and oeneral clerical duties for the City Clerk's Office which involve the use of independent judgment and a thorough knowledge of the functions of the Clerk's Office and City operations; processes, records, and files City documents including agendas, resolutions, ordinances, petitions, contracts, and deeds; receives and records payments for business licenses and accounts receivable; on computerized cash registor; balances daily Ga6R receipts: composes routino correspondence; handles conducts record research projects as assigned; prooesses inooming and oLJtgoing moil; assists with the administration of elections and legal notifications; maintains City agreements log and Municipal Code; is responsiblo for oollating and distributing distributes materials for City Council meetings; operates a variety of office equipment including typewriters, personal computers; and caloulators; and. in the City Clerk's absence. oerforms duties such as attendino City Council meetinQs. preparinQ minutes and supervisino office staff. m:JY be roquired to tako minutes of City Council meotings in tho Clork's absonce; and performs other duties as required. EMPLOYMENT STANDARDS Education and Experience: Equivalent to completion of the twelfth grade, ~ and six years of increasingly responsible stenographic and clorical staff support experience, includinQ extensive public contact and fiscal record keepinQ. If required. substantive stenoQraphic experience. (additional qU:Jlifying oducation may be substituted for experienco on a year for yoar bacis up to a total of two ye::m.). Knowledge of: Modern office manaoement: proooelures, f')r::u::;tiGes, and oquif')mont; word processinQ. spreadsheet and database software: accountinQ principles; record retention systems; correspondence procedures; correct English usage and spelling; and. as appropriate. basic principles of supervision. buciness mathematics; standarel filing and inelexing methods. Ability to: Acquire and apply a thorouQh knowledoe of the Ralph M. Brown Act and functions and policies of the City Clerk's Office and the City: interpret and apply California Elections Code reqUirements; Porform a variety of rosponsible teohnio::lI :::md clerioal dutios; tako diot:Jtion at 90 'fiords per minuto; type at a not rate af 60 'Nards per minuto; oroanize and research a variety of documents in an accurate manner: deal with the public and fellow emplovees effectivelv: work protracted hours: follow verbal and written instructions: exercise discretion and independent iudament: accuratelv input a variety of material on a computer kevboard at a rate that satisfies the needs of the office. The ability to take dictation at a rate that satisfies the needs of the office mav also be reauired. pro'lide the ~ublic with inform:Jtion :Jbout City dop:Jrtment:J1 functions over the phone and :Jt the countor; mako 3rithmetical computations; index and file City documents and corrospondence; maint3in coopemtive '/Iorking relationships with the public, City officials and employees; 'HOrk indepondently. Possession of: Valid California Driver's License mav be reauired. Rev. '80, '90, 2/02 J:\SPECS\DEPCLRK CITY OF CAMPBELL EXECUTIVE ASSISTANT SECRETARY TO THE CITY MANAGER DEFINITION Under direction, to perform difficult, responsible, aR€J. confidential secretarial and administrative duties for the City Manager, principal staff and City Council members; te assist tho City M~m3gor in the h3ndling of routine 3dministr3tivo dot3il; and to do related work as required. TYPICAL DUTIES Performs secretarial. administrative support and qeneral clerical activities in support of the City Manaqer. principal staff and City Council members which involve independent iudqment and a thorouqh knowledqe of City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments. arranqes meetinqs and makes conference and travel arranqements; provides a variety of information to interested parties; prepares correspondence. reports and documents; tabulates a variety of data for proiects and studies; assumes responsibilities for routine staff functions and proiects; operates a variety of office equipment, includinq personal computers; and may Acts 3S confidonti31 secret3ry to tho City M3n3gor; prepare-ef suporvisos tho prop3r3tion of agendas and minutes of meetings; for 3dvisory commissions 3nd committeos; 3ssists the City M3n3ger in the prep3ration of tho City Council 3gond3 by typing tho agond3 3nd summary sheots; h3ndlos difficult cloric31 work for the City M3n3gor, his 3ssist3nts, tho M3yor 3nd Council mombors 3nd tho City Attorney; m3Y be required to take and transcribe dictation and serve as secretary to advisory boards, commissions and committees. koeps the City M3n3ger's Office filos current; scrcons visitors, telophone c311s 3nd m3il dirocted to the City M~m3ger. EMPLOYMENT STANDARDS Education and Experience: Educ3tion 3nd oxperienco Equivalent to completion of the fourteenth grade and five years of increasinqly responsible secretarial and staff support experience. includinq extensive public contact. weFk (additional qualifying experience may be substituted for the educational requirement on a year for year basis up to a total of two years). If required. substantive stenoqraphic experience. Knowledge of: Modern office manaqement: word processing. spreadsheet and database software; procedures 3nd equipment; gener31 business pr3ctices; correspondonce; businoss mathom3tics; filing methods; correct English usage and spelling; records retention systems; and, as appropriate. basic principles of supervision and budqet manaqement. ~ Ability to: Possession of: Est. '75 Rev. 02/02 J:\Specs\SecreI3ry ExecAssl loCM Acquire and apply a thorouah knowledae of City functions and policies; interact effectivelv with those contacted in the course of work; prepare statistical reports and available data; follow verbal and written instructions; exercise discretion and independent iudament; accurately input a variety of material on a computer keyboard at an acceptable rate; and, if required, effectively direct the work of assianed staff. The abilitv to take dictation at an acceptable rate may also be required. Perform difficult ~md responsible secretarial work; handle office assignments; prepare correspondence; maintain good public relations; take dictation at 110 words per minute and transcribe it at 30 'Nords per minute; type at a net rate of 60 words per minute; maintain cooperative working relationships with the public, City officials and employees; supervise clerical staff if required; maintain confidential records; 'Nork independently. Valid California Driver's License may be required.