CC Resolution 10051
RESOLUTION NO. 10051
A RESOLUTION AMENDING THE
CLASSIFICATION AND SALARY PLAN
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell Municipal
Code to prepare and submit to the City Council recommendations for the reorganization of
offices, departments, and positions which are considered to be in the best interest of efficient,
effective and economical conduct of the municipal services provided by the City; and
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to
meet the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
does hereby approve the updated Job Descriptions of Office Assistant (Exhibit A); Senior Office
Assistant (Exhibit B); Executive Assistant (Exhibit C); Deputy City Clerk (Exhibit D); and
Executive Assistant to the City Manager (Exhibit E); and the new Job Descriptions of Office
Specialist (Exhibit F) and Permit Technician (Exhibit G).
BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby
approve the reclassification of all current Clerk-Typists to Office Assistant; reclassification of the
Senior Clerk-Typist in the Community Center program to Senior Office Assistant; reclassification
of the Principal Clerk in the Recreation and Community Services Department to Executive
Assistant; reclassification of the Principal Clerk in the City Manager's Office and the Principal
Clerk in the Public Works Maintenance Division to Office Specialist; and reclassification of the
Principal Clerk in the Community Development Department Building Division to Permit
Technician.
BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby
approve salaries for the new classifications of Office Specialist and Permit Technician and
adjusted salaries for the classifications of Executive Assistant, Deputy City Clerk and Executive
Assistant to the City Manager as presented in Exhibit H.
BE IT FURTHER RESOLVED that the City Council of the City of Campbell does hereby
approve the elimination of the Clerk-Typist and Administrative Aide classifications from the City's
Classification and Salary Plan.
July 2, 2002
Page 2
PASSED AND ADOPTED this 2nd day of July, 2002, by the following roll call vote:
AYES: Councilmembers: Dean, Burr, Kennedy, Furtado, Watson
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
,(~-r/~
Jeaflette Watson, Mayor
ATTEST:
)
/ /I
L~.~(~
Anne Bybee, City Clerk
CITY OF CAMPBELL
EXHIBIT A
OFFICE ASSISTANT
DEFINITION
Under supervision, to perform a variety of responsible, journey-level office support duties;
and to do related work as required.
TYPICAL DUTIES
Depending upon assignment, duties may include but are not limited to, the following:
Inputs letters, reports, forms, data and other material; composes routine correspondence
and compiles data for inclusion in reports; prepares reports of a routine nature; maintains
files and records; processes mail; maintains mailing and distribution lists; answers inquiries
and provides information to interested parties; receives payments and issues receipts;
prepares purchase orders, checks invoices and processes payments; processes permits
and application forms; registers participants in City sponsored classes and events; acts as
receptionist by referring calls and inquiries to the proper person or department; orders
supplies; schedules appointments and meetings; operates a variety of office equipment,
including personal computers; and does related work as required.
EMPLOYMENT STANDARDS
Education and Experience Equivalent to completion of the twelfth grade and two years
of clerical experience.
Knowledge of: Modern office procedures and equipment; word processing,
spreadsheet and data base software; basic mathematics;
correct English usage and spelling; and basic records
retention systems.
Ability to: Acquire and apply a thorough knowledge of the functions
and policies of the assigned operating unit, and a working
knowledge of department and City operations; exercise
discretion and independent judgment; follow verbal and
written instructions; deal with the public and fellow
employees effectively; and accurately input a variety of
material on a computer keyboard at a rate that satisfies the
needs of the department.
Possession of: Depending upon the position, possession of a valid California
Driver's License.
Est. '84; Rev 7/02
J:\Specs\ OfficeAssistant
CITY OF CAMPBELL
EXHIBIT B
SENIOR OFFICE ASSISTANT
DEFINITION
Under general supervision, to perform responsible, advanced-level office support duties; and to
do related work as required.
TYPICAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Inputs letters, reports, data and other material; maintains files and records; prepares reports
including those of a statistical nature; issues permits and licenses in accordance with established
procedures; answers inquiries and provides information to interested parties; processes complex
documents to insure completeness and accuracy; prepares and sends out notices; composes
correspondence; prepares applications and forms; processes incoming and outgoing mail;
arranges meetings and schedules appointments; updates records as necessary; operates a
variety of office equipment, including personal computers; performs other clerical duties as
required; and may provide limited lead direction.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade and three years of
increasingly responsible clerical experience, including public
contact.
Knowledge of: Modern office procedures and equipment; word processing,
spreadsheet and data base software; basic mathematics; correct
English usage and spelling; and records retention systems.
Ability to: Acquire and apply a thorough knowledge of the functions and
policies of the assigned operating unit and department and a
working knowledge of City operations; deal with the public and
fellow employees effectively; prepare statistical reports from
available data; organize and maintain files; follow verbal and
written instructions; exercise discretion and independent judgment
and accurately input a variety of material on a computer keyboard
at a rate that satisfies the needs of the department.
Possession of: Depending on the position, possession of a valid California Driver's
License may be required.
Est. 8/77
Rev. 4/84; 7/02
J:\Specs\Senior Office Assistant
CITY OF CAMPBELL
EXHIBIT C
EXECUTIVE ASSISTANT
DEFINITION
Under general supervision, to perform responsible secretarial and administrative support duties that
require substantial initiative, judgment and discretion; and to do related work as required.
TYPICAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Performs secretarial, administrative support and general clerical activities in support of a department
head and principal staff which involve independent judgment and a thorough knowledge of
department and City operations; may supervise clerical staff; establishes and maintains
comprehensive records and files; makes appointments and arranges meetings; provides a variety of
information to interested parties; prepares correspondence, reports and documents; tabulates a
variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares
time sheets and other personnel data; operates a variety of office equipment including personal
computers; and may assume responsibility for routine staff functions and projects.
Depending on the position assignment, may prepare agendas and minutes of meetings; take and
transcribe dictation; and serve as secretary to advisory boards, commissions, or committees.
EMPLOYMENT STANDARDS
Education and Experience:
Equivalent to completion of the twelfth grade and six years of
increasingly responsible staff support experience, including extensive
public contact and fiscal record keeping. If required for the specific
assignment, substantive stenographic experience.
Knowledge of:
Modern office management; word processing, spreadsheet and
database software; accounting principles~ correct English usage and
spelling; records retention systems; and as appropriate, basic
principles of supervision and budget procedures.
Ability to:
Acquire and apply a thorough knowledge of the functions and policies
of the assigned department and City; deal with the public and fellow
employees effectively; prepare statistical reports from available data;
follow verbal and written instructions; exercise discretion and
independent judgment; accurately input a variety of material on a
computer keyboard at a rate that satisfies the needs of the
department. Depending on the position, the ability to take dictation at
a rate that satisfies the needs of the department may also be
required.
Possession of:
Depending on the position, possession of a valid California Driver's
License may be required.
Rev. '67:74:89, '98, 7/02
J:\Specs\ ExecAsst
CITY OF CAMPBELL
EXHIBIT D
DEPUTY CITY CLERK
DEFINITION
Under general supervision, to perform a variety of responsible technical and clerical duties
relating to the functions of the City Clerk's Office; to process and record official City
documents; to receive payments and issue receipts for all City revenue; to assume the duties
of the City Clerk in that official's absence; and to do related work as required.
TYPICAL DUTIES
Performs a variety of technical and general clerical duties for the City Clerk's Office which
involve the use of independent judgment and a thorough knowledge of the functions of the
Clerk's Office and City operations; processes, records, and files City documents including
agendas, resolutions, ordinances, petitions, contracts, and deeds; receives and records
payments for business licenses and accounts receivable; balances daily receipts; composes
correspondence; conducts record research projects as assigned; assists with the
administration of elections and legal notifications; maintains City agreements log and
Municipal Code; distributes materials for City Council meetings; operates a variety of office
equipment including personal computers; and, in the City Clerk's absence, performs duties
such as attending City Council meetings, preparing minutes and supervising office staff and
performs other duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade, and six years of
increasingly responsible staff support experience, including
extensive public contact and fiscal record keeping. If required,
substantive stenographic experience.
Knowledge of: Modern office management; word processing, spreadsheet and
database software; accounting principles; record retention
systems; correspondence procedures; correct English usage
and spelling; and, as appropriate, basic principles of
supervision.
Ability to: Acquire and apply a thorough knowledge of the Ralph M.
Brown Act and functions and policies of the City Clerk's Office
and the City; interpret and apply California Elections Code
requirements; organize and research a variety of documents in
an accurate manner; deal with the public and fellow employees
effectively; work protracted hours; follow verbal and written
instructions; exercise discretion and independent judgment;
accurately input a variety of material on a computer keyboard
at a rate that satisfies the needs of the office. The ability to
take dictation at a rate that satisfies the needs of the office may
also be required.
Possession of: Valid California Driver's License may be required.
Rev. '80, '90, 7/02
J:\SPECS\DeputyClerk
CITY OF CAMPBELL
EXHIBIT E
EXECUTIVE ASSISTANT TO THE CITY MANAGER
DEFINITION
Under direction, to perform responsible, confidential secretarial and administrative duties for the City
Manager, principal staff and City Council members; and to do related work as required.
TYPICAL DUTIES
Performs secretarial, administrative support and general clerical activities in support of the City
Manager, principal staff and City Council members which involve independent judgment and a
thorough knowledge of City operations; may supervise clerical staff; establishes and maintains
comprehensive records and files; makes appointments, arranges meetings and makes conference
and travel arrangements; provides a variety of information to interested parties; prepares
correspondence, reports and documents; tabulates a variety of data for projects and studies;
assumes responsibilities for routine staff functions and projects; operates a variety of office
equipment, including personal computers; and may prepare agendas and minutes of meetings; take
and transcribe dictation and serve as secretary to advisory boards, commissions and committees.
EMPLOYMENT STANDARDS
Education and Experience:
Equivalent to completion of the fourteenth grade and five years of
increasingly responsible secretarial and staff support experience,
including extensive public contact. (additional qualifying experience
may be substituted for the educational requirement on a year for year
basis up to a total of two years).
If required, substantive stenographic experience.
Knowledge of:
Modern office management; word processing, spreadsheet and
database software; correct English usage and spelling; records
retention systems; and, as appropriate, basic principles of supervision
and budget management.
Ability to:
Acquire and apply a thorough knowledge of City functions and
policies; interact effectively with those contacted in the course of work;
prepare statistical reports and available data; follow verbal and written
instructions; exercise discretion and independent judgment; accurately
input a variety of material on a computer keyboard at an acceptable
rate; and, if required, effectively direct the work of assigned staff. The
ability to take dictation at an acceptable rate may also be required.
Possession of:
Valid California Driver's License may be required.
Est. '75
Rev. 07/02
J:\Specs\ExecAsst toCM
CITY OF CAMPBELL
EXHIBIT F
OFFICE SPECIALIST
DEFINITION
Under general supervision, to perform responsible, specialized administrative support duties
that require significant judgment and initiative; and to do related work as required.
TYPICAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Performs secretarial and technical functions in support of a division which involve independent
judgment and a thorough knowledge of the work unit and department; inputs letters, reports,
forms' data and other material; maintains files and records; monitors budget expenditures;
prepares reports including those of a statistical nature; provides information to interested
parties; processes complex documents to insure completeness and accuracy; prepares and
distributes recruitment announcements, answers attendant questions, and reviews applications
for completeness; composes correspondence; prepares applications and forms; arranges
meetings and schedules appointments; operates a variety of office equipment, including
personal computers; and may provide lead direction.
EMPLOYMENT STANDARDS
Education and Experience:
Equivalent to completion of the twelfth grade supplemented by
coursework in office or business management or a related field;
and four years of increasingly responsible clerical experience,
including public contact and fiscal record keeping.
Knowledge of:
Modern office management; word processing, spreadsheet and
database software; accounting principles; correct English usage
and spelling; records retention systems; and, as appropriate,
basic principles of supervision and budget management.
Ability to:
Acquire and apply a thorough knowledge of the functions and
policies of the assigned operating unit and department, and a
working knowledge of City operations; deal with the public and
fellow employees effectively; prepare statistical reports from
available data; follow verbal and written instructions; exercise
discretion and independent judgment; accurately input a variety
of material on a computer keyboard at a rate that satisfies the
needs of the department. Depending on the position, the ability
to take dictation at a rate that satisfies the needs of the
department may also be required.
Possession of:
Depending on the position, possession of a valid, appropriate
California Driver's License may be required.
Est. 7/02
J :\Specs\OffSpecialist
.
CITY OF CAMPBELL
EXHIBIT G
PERMIT TECHNICIAN
DEFINITION
Under general supervision, to perform specialized work associated with the processing of building
permits and difficult clerical work involving a substantial degree of judgment and initiative; and to do
related work as required.
This class is assigned to the Building Inspection Division of the Community Development Department.
TYPICAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Receives and processes permit applications; review plans received for completeness and inclusion of
required attachments; calculates permit fees; distributes plans for checking; prepares and issues
applicable permits and notices in accordance with established procedures; creates and updates log
books; inputs letters, reports, forms' data and other material; maintains files and records; prepares
reports including those of a statistical nature; provides information to interested parties; processes
complex documents to insure completeness and accuracy; composes correspondence; prepares
applications and forms; arranges meetings and schedules appointments; and operates a variety of office
equipment, including personal computers.
EMPLOYMENT STANDARDS
Educations and Experience: Equivalent to completion of the twelfth grade and three years of
experience involving building permit applications and permit
issuance. Completion of coursework in construction management
or building inspection techniques is desirable.
Knowledge of: Building terms and codes; construction practices and materials;
modern office management; word processing, spreadsheet and
database software; basic mathematics; correct English usage and
spelling; and records retention systems.
Ability to: Acquire a thorough knowledge of the policies, regulations and
procedures of the Building Inspection Division; acquire a working
knowledge of applicable building codes and regulations;
understand, interpret and explain applicable codes and
regulations; make arithmetical computations; deal with the public
and fellow employees effectively; prepare statistical reports from
available data; follow verbal and written instructions; perform
specialized clerical and technical work requiring the use of
discretion and independent judgment; input a variety of material on
a computer keyboard at a rate that satisfies the needs of the
Division.
Possession of: Possession of a valid, appropriate California Driver's License may
be required.
Est: 7/02
J:\Specs\PermitTech
Clerical Study
Exhibit H
Clerical Series Study - Classifications and Salary Ranges
Recommended New Classifications and Title Changes
(E Step Salaries are in 2001/02 dollars)
EStep
Classification Salary Comment
Office Assistant 3,712.73 Senior Clerk Typist EStep
Senior Office Assistant 4,100.59 Principal Clerk EStep
Office Specialist 4,305.62 New Class; 5% above Sr. Office Assistant
Permit Technician 4,408.13 New Class; 7.5% above Sr. Office Assistant
Executive Assistant 4,521.75 Secretary EStep + 2.5%
Deputy City Clerk 4,521.75 Same as Executive Assistant
Executive Assistant to CM 5,064.36 Differential to Exec Assistant = 12%
NewEStepSalaries
06/21 /2002
CITY OF CAMPBELL
SENIOR CLERK TYPIST OFFICE ASSISTANT
DEFINITION
Under supervision, to perform a variety of responsible, and moder:Jtely difficult :Jnd
complex cleric:J1 '....ork; iourney-Ievel office support duties; and to do related work as
required.
TYPICAL DUTIES
Dependinq upon assiqnment, duties may include but are not limited to, the following:
+wes Inputs letters, reports, forms, data, requisitions, and other material from notes,
drafts, or:J1 direction, or dict:Jting equipment; composes routine correspondence and
compiles data for inclusion in reports; may prepare~ reports of a routine nature;
maintains, sorts, indexes, :Jnd files and effi6e records and correspondence; sorts, opens
3nd distributes processes mail; maintains mailing and distribution lists; answers inquiries
and provides information to interested parties; by telephone or at the counter; m3Y
receive~ payments and issue receipts; prepares purchase orders, checks invoices and
processes payments; may processes permits and application forms; after checking
documents f-or 3ccur3cy 3nd completeness; reqisters participants in City sponsored
classes and events; may act~ as receptionist by referring calls and inquiries to the
proper person or department; orders supplies; schedules appointments and meetinqs;
operates a variety of office m3chines 3nd equipment, includinq personal computers; and
does related work as required.
EMPLOYMENT STANDARDS
Education and Experience
Equivalent to completion of the twelfth grade f*is and
two years of clerical experience.
Knowledge of:
Modern office pr3ctices 3nd procedures and equipment;
word processinq, spreadsheet and data base software;
basic mathematics; correct English usage and spelling;
proper telephone and reception pr:Jctices; and basic
records retention systems.
Ability to:
Acquire and apply a thorouoh knowledoe of the functions
and policies of the assiqned operatinq unit. and a
workino knowledoe of department and City operations;
Perf-orm c1eric31 'Nork requiring use of exercise discretion
and independent judgment; follow efal yerbal and written
instructions; deal with the public and fellow employees
effectiyely; oper:Jte :J variety of office equipment; type :Jt
a net r3te of 50 "'lords per minute. and accurately input a
variety of material on a computer keyboard at a rate that
-
Possession of:
Est. '84; Rev 2002
J:\Specs\SrClerkTypist OfficeAssistant
satisfies the needs of the department.
DependinQ upon the position. possession of a valid
California Driver's License.
CITY OF CAMPBELL
PRI~JCIP/\L CLERK SENIOR OFFICE ASSISTANT
DEFINITION
Under general supervision, to perform spoci::llized ::lnd difficult clorical work involving ::l
subst::lntbl degree of individu::l1 responsibility ::lnd initiative responsible. advanced-level
office support duties; and to do related work as required.
TYPICAL DUTIES
Dependina upon assianment. duties may include. but are not limited to. the followina:
+ypes Inputs letters. reports. data and other material; keops and maintains files and
records and roports; prepares reports including those of a statistical nature; issues
permits and licenses in accordance with established procedures; answers inquiries-fFem
the public and provides information to interested parties; processes meFe complex
documents to assuro insure completeness and accuracy; prepares and sends out
notices; composes correspondence; prepares applications and forms; handles
processes incoming and outgoing mail; answers the telephone; arranges meetings and
schedules appointments; updates records as necessary; operates a variety of office
equipment, includina personal computers; performs other clerical duties as required;
(may be required to perform somo stenogr::lphic rosponsibilities doponding on the
specific position ::lssignment). and may provide limited lead direction.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade and three
years of increasingly responsible clerical experience,
includina public contact.
Knowledge of: Modern office procedures and equipment; word
processina. spreadsheet and data base software; basic
mathematics; correct English usage and spelling; standard
~ and indexing procedures records retention systems.
Ability to: Acauire and aoply a thorouah knowledae of the functions
and policies of the assianed operatina unit and department
and a workina knowledae of City ooerations; Make
arithmetical comput::ltions; deal with the public and fellow
employees effectively; prepare statistical reports from
available data; organize and maintain files; follow eFat
verbal and written instructions; perform specialized and
difficult clerical '/lork roquiring the use of exercise
discretion and independent judgment and roquiring
accuracy and speed; type at ::l net rate of 50 words per
minute. If e:tenogr::lphy is required in ::l spocitic position, an
appropriate skill requirement "':i11 be ost::lblished. and
accurately input a variety of material on a computer
kevboard at a rate that satisfies the needs of the
department.
Possession of:
Dependina on the position. possession of a valid California
Driver's License may be reauired.
Est. 8/77
Rev. 4/84; 7/02
J:\Specs\Pr-iRGip3IClefk Senior Office Assistant
CITY OF CAMPBELL
SECRETARY EXECUTIVE ASSISTANT
DEFINITION
Under general supervision, to perform diff'ioult and responsible secretarial weFk and
administrative support duties that reauire substantial initiative. iudament and discretion
involving a subst:mtial degroo of indi':idu:l1 responsibility and initiati':o; and to do related work
as required.
TYPICAL DUTIES
Depending upon assignment, duties may include. but are not limited to. the following:
Performs secretarial. administrative support and general clerical activities in support of a
department head and principal staff functions for a dop:lrtmont which involve independent
judgment and a thorough knowledge of the oporative unit department and City operations;
may supervise clerical staff; handles assigned office funotions; establishes and maintains
comprehensive records and files; makes appointments and arranges meetings; screens
telephono c:llls and visitors aM provides a variety of information to interested parties;
composes, types, proofs and distributes corrospondence, reports, documents, and othor
writton communic:ltions; prepares correspondence. reports and documents; tabulates a
variety of data for projects, studies and budget review; roquisitions supplios and sorvices;
monitors budaeted expenditures: prepares time sheets and other personnel data; operates a
variety of office equipment including typewriters, dict:lting oquipment, o:llculators :lnd
personal computers; and may assume responsibility for routine staff functions and proiects.
performs other clorical duties as required.
Depending on specific the position assignment, may prepare agendas and minutes of
meetings; take and transcribe dictation; and serve as secretary to advisory boards,
commissions, or committees. or m:lY perform diffioult and rosponsible seorotarial support in
devolopment of the_City's budgot and comprehonsive annu:l1 financi:ll report, and Citywido
li:lbility claims :ldministr:ltion.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade ~ and six
years of increasingly responsible olorical staff support
experience, includina extensive public contact and fiscal
record keepina. aM If required for the specific assignment,
substantive six ye:lrs of stenographic experience. <Additional
qU:llifying education may be substitutod for oxperience on :l
ye:lr for year b:lsis up to :l total of two ye:lrs.)
Knowledge of: Office prooeduros, Modern office manaaement: word
processina. spreadsheet and database software: accountina
principles: correct English usage and spelling; records
retention systems; and as appropriate. basic principles of
supervision and budaet procedures. modern office
equipment; correspondence procedures; basio m:lthematics;
st:lnd:lrd filing and indexing prooedures.
Ability to: Acquire and apply a thorough knowledge of the functions and
policies of the assigned department and City; deal with the
public and fellow employees effectively; prepare statistical
reports from available data; follow verbal and written
instructions; exercise discretion and independent judgment;
accurately input a variety of material on a computer keyboard
at a rate that satisfies the needs of the department. Perform
difficult :md responsible secretarial work; handle offico
assignments; prepare eorrespondenco; m:lintain good public
rebtions; type at a net rate of eO ....l()rds J)or minuto; maint:lin
cooper:ltivo '.'Jorking rol:ltionships with the public, City officials
and employoes; maint:lin confidanti;)1 records; '/Iork
indepondently. Depending on the oosition, specific
assignment, m:lY r-equiro the ability to take dictation gO words
per minuto. at a rate that satisfies the needs of the
deoartment mav also be reauired.
Possession of:
Deoendina on the oosition. oossession of a valid California
Driver's License may be reauired.
Rev. '67:74:89, '98, '02
J:\Specs\Sesr.elary ExecAsst
CITY OF CAMPBELL
DEPUTY CITY CLERK
DEFINITION
Under general supervIsIon, to perform a variety of responsible technical and
clerical duties weFk relating to the functions of the City Clerk's Office; to process
and record official City documents; to receive payments and issue receipts for all
City revenue; to assume the duties of the City Clerk in that official's Aef-.absence;
and to do related work as required.
TYPICAL DUTIES
Performs a variety of technical and oeneral clerical duties for the City Clerk's
Office which involve the use of independent judgment and a thorough knowledge
of the functions of the Clerk's Office and City operations; processes, records, and
files City documents including agendas, resolutions, ordinances, petitions,
contracts, and deeds; receives and records payments for business licenses and
accounts receivable; on computerized cash registor; balances daily Ga6R receipts:
composes routino correspondence; handles conducts record research projects as
assigned; prooesses inooming and oLJtgoing moil; assists with the administration
of elections and legal notifications; maintains City agreements log and Municipal
Code; is responsiblo for oollating and distributing distributes materials for City
Council meetings; operates a variety of office equipment including typewriters,
personal computers; and caloulators; and. in the City Clerk's absence. oerforms
duties such as attendino City Council meetinQs. preparinQ minutes and
supervisino office staff. m:JY be roquired to tako minutes of City Council meotings
in tho Clork's absonce; and performs other duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade, ~
and six years of increasingly responsible
stenographic and clorical staff support experience,
includinQ extensive public contact and fiscal record
keepinQ. If required. substantive stenoQraphic
experience. (additional qU:Jlifying oducation may be
substituted for experienco on a year for yoar bacis
up to a total of two ye::m.).
Knowledge of: Modern office manaoement: proooelures, f')r::u::;tiGes,
and oquif')mont; word processinQ. spreadsheet and
database software: accountinQ principles; record
retention systems; correspondence procedures;
correct English usage and spelling; and. as
appropriate. basic principles of supervision.
buciness mathematics; standarel filing and inelexing
methods.
Ability to: Acquire and apply a thorouQh knowledoe of the
Ralph M. Brown Act and functions and policies of
the City Clerk's Office and the City: interpret and
apply California Elections Code reqUirements;
Porform a variety of rosponsible teohnio::lI :::md
clerioal dutios; tako diot:Jtion at 90 'fiords per minuto;
type at a not rate af 60 'Nards per minuto; oroanize
and research a variety of documents in an accurate
manner: deal with the public and fellow emplovees
effectivelv: work protracted hours: follow verbal and
written instructions: exercise discretion and
independent iudament: accuratelv input a variety of
material on a computer kevboard at a rate that
satisfies the needs of the office. The ability to take
dictation at a rate that satisfies the needs of the
office mav also be reauired. pro'lide the ~ublic with
inform:Jtion :Jbout City dop:Jrtment:J1 functions over
the phone and :Jt the countor; mako 3rithmetical
computations; index and file City documents and
corrospondence; maint3in coopemtive '/Iorking
relationships with the public, City officials and
employees; 'HOrk indepondently.
Possession of:
Valid California Driver's License mav be reauired.
Rev. '80, '90, 2/02
J:\SPECS\DEPCLRK
CITY OF CAMPBELL
EXECUTIVE ASSISTANT SECRETARY TO THE CITY MANAGER
DEFINITION
Under direction, to perform difficult, responsible, aR€J. confidential secretarial and
administrative duties for the City Manager, principal staff and City Council members; te
assist tho City M~m3gor in the h3ndling of routine 3dministr3tivo dot3il; and to do related
work as required.
TYPICAL DUTIES
Performs secretarial. administrative support and qeneral clerical activities in support of
the City Manaqer. principal staff and City Council members which involve independent
iudqment and a thorouqh knowledqe of City operations; may supervise clerical staff;
establishes and maintains comprehensive records and files; makes appointments.
arranqes meetinqs and makes conference and travel arranqements; provides a variety
of information to interested parties; prepares correspondence. reports and documents;
tabulates a variety of data for proiects and studies; assumes responsibilities for routine
staff functions and proiects; operates a variety of office equipment, includinq personal
computers; and may Acts 3S confidonti31 secret3ry to tho City M3n3gor; prepare-ef
suporvisos tho prop3r3tion of agendas and minutes of meetings; for 3dvisory
commissions 3nd committeos; 3ssists the City M3n3ger in the prep3ration of tho City
Council 3gond3 by typing tho agond3 3nd summary sheots; h3ndlos difficult cloric31
work for the City M3n3gor, his 3ssist3nts, tho M3yor 3nd Council mombors 3nd tho City
Attorney; m3Y be required to take and transcribe dictation and serve as secretary to
advisory boards, commissions and committees. koeps the City M3n3ger's Office filos
current; scrcons visitors, telophone c311s 3nd m3il dirocted to the City M~m3ger.
EMPLOYMENT STANDARDS
Education and Experience:
Educ3tion 3nd oxperienco Equivalent to completion of
the fourteenth grade and five years of increasinqly
responsible secretarial and staff support experience.
includinq extensive public contact. weFk (additional
qualifying experience may be substituted for the
educational requirement on a year for year basis up to a
total of two years).
If required. substantive stenoqraphic experience.
Knowledge of:
Modern office manaqement: word processing.
spreadsheet and database software; procedures 3nd
equipment; gener31 business pr3ctices; correspondonce;
businoss mathom3tics; filing methods; correct English
usage and spelling; records retention systems; and, as
appropriate. basic principles of supervision and budqet
manaqement.
~
Ability to:
Possession of:
Est. '75
Rev. 02/02
J:\Specs\SecreI3ry ExecAssl loCM
Acquire and apply a thorouah knowledae of City
functions and policies; interact effectivelv with those
contacted in the course of work; prepare statistical
reports and available data; follow verbal and written
instructions; exercise discretion and independent
iudament; accurately input a variety of material on a
computer keyboard at an acceptable rate; and, if
required, effectively direct the work of assianed staff.
The abilitv to take dictation at an acceptable rate may
also be required. Perform difficult ~md responsible
secretarial work; handle office assignments; prepare
correspondence; maintain good public relations; take
dictation at 110 words per minute and transcribe it at 30
'Nords per minute; type at a net rate of 60 words per
minute; maintain cooperative working relationships with
the public, City officials and employees; supervise clerical
staff if required; maintain confidential records; 'Nork
independently.
Valid California Driver's License may be required.