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CC Resolution 9838 RESOLUTION NO. 9838 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CA PBELL AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RE ORDS WHEREAS, Government Code Section 34090 et seq. authorizes City dep rtment heads to destroy certain records, documents, instruments, books or paper after the sa e are no longer required with the approval of the legislative body by resolution and the writ n consent of the City Attorney; and WHEREAS, the City Council proposes to grant such approval for the d struction of the records, documents, instruments, books, or papers more particularly descri ed as follows, it having been determined by the head of the City department that said reco s are no longer required. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 0 Campbell that it does hereby authorize the heads of City Departments specified in Exhibit to destroy those certain records, documents, instruments, books or paper under their charge as described in said exhibit. PASSED AND ADOPTED this 17th day of vote: April , 2001, by the llowing roll call AYES: Councilmembers: Furtado, Kennedy, Burr, Watson, Dean NOES: Councilmembers: None ABSENT: Councilmembers: None APPROVED: ATTEST: tL&~ Anne Bybee, City Clerk Exhibit A FILES TO BE DESTROYED CITY CLERK'S OFFICE Accounts Receivables (State of CA and Santa Clara County) - 1992-1994 Advisory Commission Dinner Correspondence - 1986-1994 Agenda Postings - Jan. 1991 - Dec. 1995 ; Jan. 1998 through Dec. 1998 Bank Statements (Wells Fargo Library fund) - 1989-1993 Bank Statements (Bank of America Library Fund) Dec. 1974 - Dec. 1989 Bank Statements (Barclays Bank Petty Cash) - July 1972 - September 198 Business License Monthly Recap - January 1998 through December 1998 Claims Against City - January 1989 through December 1991 Council Meeting Follow-up Correspondence - 1991 - 1996 Copies of Check Requests - January 1993 through December 1998 Deputy Clerk Chron Files - December 1992 through December 1998 Duplicate Bank Deposit Receipts - 1985-1988; 1991-1999 Fire Department Incident Logs - 1952 through June 30, 1993 General Correspondence - 1993-1998 Legal Notices - 1953-1993 NSF Correspondence - Dec. 1987 - Dec. 1989; Dec. 1995 - Dec. 1998 Petty Cash Reimbursement Requests - January 1993 through December 19 8 Purchase Orders (duplicate copies) - 1982 through 1993 Purchase Order Logs - 1990-1994 Blanket P.O.'s (duplicate copies) -1986,1988 through 1994 Proclamations - January 1987 - December 1998 Proofs of Publication - 1965-1993 Unsuccessful Bids for Following Projects: Janitorial Service Bids for City Hall 1-20-82 Project 86-14 - Public Facilities Landscaping Program Project 86-13 - Major Streets Overlays Project 86-8 & 12 - Winchester Widening between Campbell and Lat mer Project 86-7 - Railway Avenue Project 86-6A - Campisi Way Drainage Project 86-6 - Campisi Way Maintenance - Phase One Project 86-5 - Sidewalk Repairs (85-86) Project 85-18 - Salmar and Miscellaneous Overlays Project 87-4 Project 85-16 - Morgan Park Picnic Tables Project 84-3 - Street Maintenance Project 84-4 - Orchard City Drive at First Street Traffic Signals Project 84-5 Project 84-6 - West Campbell Widening at Winchester Boulevard Project 84-10 - Capri Drive Storm Drain Project 84-11 - Sunnyoaks- Winchester Traffic Signal 1 FILES TO BE DESTROYED CITY CLERK'S OFFICE - Continued Unsuccessful Bids for Following Projects: Project 85-3 - San Tomas Aquino Road Asphalt Path Project 85-8 - White Oaks Road Street Improvements Project 85-9 - Parking Lot Seals Project 85-11 - Winchester Handicap Ramps Project 84-2 - Sidewalk Repair CM 85-001 - Campbell Profile Project 83-16 - Museum Improvements Project 83-12 - Hamilton/Carlyn Traffic Signal Project 83-11 - Walters-York Storm Drain Project 83-10 - Heater Scarify and Remix at Various Locations Project 83-7 - Winchester and Miscellaneous Street Overlays Project 83-5 - W. Campbell Avenue Street Resurfacing Project 83-3 - Civic Center at First Signals Project 82-14 - Harriet-Pollard Storm Drain Project 82-11 - Sunnyoaks Fire Station Resurfacing Project 82-10 - Burrows Road Storm Drain Project 81-12 - Los Gatos Creek Bike Path-Campbell Project 81-9 - Union-Duncanville Street Improvements Project 80-4 - Audrey Storm Drain Project 89-35,36,37 - Morgan and Campbell Park Repaving Project 90-23 - Sidewalk & Curb & Gutter Repair Project 83-14 - Camden Avenue Median Improvements 3/4/87 - Data Processing System - Finance Project 88-14 - Hamilton/Llewellyn Traffic Signal Service Center 18 - Residential & Arterial Street Tree Pruning Project 91-13 and 91-14 - Carpeting SC 020 - Rescue Paramedic Truck (ambulance) 1978 Audit Firm Proposals 2 FILES TO BE DESTROYED CITY MANAGER'S OFFICE FILE NO. TITLE 100 100 210 210 210 210 220 240 240 270 410 420 420 420 440 440 440 440 450 450 460 510 510 510 620 640 640 640 640 640 720 730 730 750 750 760 810 810 810 810 810 810 810 830 City Charter Evaluation Committee - Correspondence - 1973-198 City Manager General Correspondence - 1986-1991, 1994-1995 Narrative Budget Report - F.Y. 1990-1994 Operating Budget - 1990-92 Budget Review - 1993-94 Budget File-F.Y. 1994-95 CIP Development Files - 1981-1995 Census - 1986 Sales Tax - City Council Formula Amendment - 1976 Study Session re Financial Services - 1987 Various Development Files - 1983, 1986 Cherry Lane Deannexation - 1975-1976 Strategic Planning (1992-1994) Strategic Planning - Public Information (1993-1994) HCD Council Committee - 1979 HCD Fourth Year Application - 1977 HCD Funding, City-County Relations - 1978 HCD - Joint Powers Agreement - 1979-1980 SCC Transportation Commission - 1977 West Valley Multi-Modal Task Force - 1978 City Manager's State of the City Reports - 1988, 1990 Gill Cable TV - 1973-1977 Green Valley Disposal - Rate Review - 1992-93 Refuse Performance Audit - 1992 Booz, Allen & Hamilton - Audit of Management Org. & Compo - 1974 Council/Manager Retreats - 1992, 1993 Department Head Retreat - 1992 ABAG Training re Performance Evaluation - 1990 Farewell Events for former Councilmembers and CM - 1990, 19 Staff Development - Music Entertainment - 1989 Battalion Chief Schedule - 1992 Helen Putnam Award - Operation Traffic Storm - 1993 Pedestrian Accident at Bascom Avenue (near Tower Recor s) - 1988 SB 1 082 - HazMat Advisory Committee - 1994-95 Tanner: Hazardous Waste Disposal Plan - 1988-91 Crossing Guards - 1988-89 Community Center Correspondence - 1981-1987 Community Center Revenue Alternatives - 1985-1989 Community Center Theatre - Renovation Recommendations - 1 Lease Agreement - Campbell Progressive Seniors - 1986 Phillips Junior College (formerly Condie College) - Correspond ce - 1992-1995 Phillips College - Departure - Correspondence, Council Reports 1996 Saturday Night Live (at Campbell Community Center) - 1990 Pony League Lease (copy) - 1975 3 FILES TO BE DESTROYED CITY MANAGER'S OFFICE - Continued 830 840 860 860 860 870 870 880 900 910 910 1000 1030 1030 1030 Pony League Agreement - JDM Park - 1975-1981 Senior Services Review - 1988 CUSD Facilities Advisory Committee Preliminary Report - 1989 CUSD Action Committee - 1990 Hamilton School Site - 1984-1990 Ainsley House Gala Event - 1994 Ainsley House/Cultural Arts Center (Funding Assistance) - 1991-1992 San Tomas Center - 1981-1984 Condie College Lease - 1987-1993 Prometheus Property Acquisition - 1986-1987 Sale of Surplus City-Owned Property - Programs Administration 1976-1984 Project Information Network - 1981-82 Citywide Computer System - Correspondence - 1985 Records Management - 1982-1987 Systems Management - 1983 Travel Records for City Council, City Manager - 1995-1997 Central Campbell Redevelopment Plan - 1983 Campbell Downtown Revitalization Study - Phase 1- 1985-1988 Salmar/Harrison/Page Street Specific Plan - 1988 Study Session File - 1989 Household Hazardous Waste - 1989 Confidential Correspondence File - City Manager's Office -198 -1996 Public Works Study - Development Files - 1992 Chron Files - Administrative Services Director - up through 199 Check Requests - 1995-1997 Former City Manal!er's Workinl! Files (all unnumbered): Ainsley House Project - 1989-1990 Community Center - Auditorium/Theatre Study - 1982, 1985-19 7 Community Center - Certificates of Participation Refinancing - 1 87 Community Center - General Obligation Bond Issue - 1986-1987 Congestion Management - 1989-1990 Duplicate copy of Public Opinion Poll by Solem & Associates - 1990 4 FILES TO BE DESTROYED CITY MANAGER'S OFFICE - Continued Administrative Services Director's Office Classification Studies: prior to 1991 Compensation Surveys: 1987 - 1991 Strategic Planning Files - Background and Process: 1992 - 1997 IIPP Development Files: 1993 - 1998 Safety Committee Correspondence: 1994 - 1996 City Hall Accessibility Improvements - Working Files: 1994-1996 Administrative Analyst II's Office 1986 1986-present 1991-1995 1992 1993-1995 1993 1993 1994 1994 1995-1996 1995 1996 1998 Personnel Services Alice Ave. Historic District Historic Preservation Board Agendas IIPP Cable Act ADA Accommodations Graffiti Abatement ADA Transition Plan FCC General Info. Route 85 Celebration BAAQMD Trip Reduction Regs. Commission Workshop Historic Preservation Task Force Meet and Confer Notes Temporary Employees files - prior to 1994 1-9's - Temporary Employees - prior to 1999 Recruitment and Testing Materials - prior to 1997 Correspondence Files - prior to 1998 Volunteer Program . Salary Surveys dated between 1991 - 1998 . Volunteer Program Correspondence dated thru 1997 . Volunteer Applications for volunteers no longer working thru 2000 . Volunteer Applications for applicants never placed in a volunteer assignment t ru 2000 . Miscellaneous Volunteer Reports 1988 thru 1998 Name/Address Listings Project Type Listings Supervisors Listings Awards Listings 5 Finance Department Records Destruction Record Title Destruction Do Ite Finance Department: Accounts Payable: Accounts Payable Prior to 7/1/95 Warrant (Check) Register Prior to 7/1/95 Accounts Receivable: Accounts Receivable Prior to 7/1/95 Billing Records Prior to 7/1/95 Business License Termination + 4 Deposits, Receipts Prior to 7/1/95 Invoices Prior to 7/1/95 Taxes Receivable Prior to 7/1/95 ~ Journal Entries Prior to 7/1/95 Bank Statements: Account Statements (Bonds) Closed + 10 Administration (Bonds) Closed + 10 Bank Reconciliation Prior to 7/1/94 Bank Statements Prior to 7/1/94 Bonds & Coupons Closed + 4 Checks Prior to 7/1/94 Budget: Budget Adjustments Prior to 7/1/95 General: Correspondence - Miscellaneous Prior to 7/1/97 Inventory - Fixed Assets Prior to 7/1/95 General- Continued: Inventory - Surplus Property - Auction Prior 7/1/95 Inventory - Surplus Property - Disposal Prior 7/1/95 Payroll: Adjustments Prior to 7/1/95 Deferred Compensation Termination + 5 Employee Time Sheets Prior to 7/1/93 Federal & State Tax Reports Prior to 7/1/95 PERS Employee Deduction Reports Termination + 4 Salary Records Termination + 4 Warrant (Check) Register Prior to 7/1/95 Risk Management - Claims Against City: Accident Reports - City Assets Closed + 7 Claims, Damage /Liability Closed + 7 Incident Reports Closed + 7 6 CITY OF CAMPBELL PUBLIC WORKS DEPARTMENT FILES TO BE PURGED APRIL 2001 In accordance with the recently adopted Records Retention Schedule (March 2001), the Public Works Department requests authorization to purge the files listed below: Administrative Correspondence 1997 (two boxes), 1998 Application for Grant to Acquire & Grant Lane for Open Space 1970 APW A Municipal Engineering Committee Bond Issue 1959 Bond Release Letters 198-81 Budget preparation 1996 - 1999 Bureau of Census 1967-1973 California Bond Act 1988 CalTran Striping in County Campbell Boundary Description 1952 Campbell Union School District Campisi Way - Engineering Capital Improvement Program 1996-2006 Chip Seal Project 1984 Chronological Files 1975 - 1999 Civil Defense Program - Flood Relief 1956 Commercial Building Construction 1955 Commercial Industrial Zones 1957 Community Parklands Act 1986 Los Gatos Creek Path to Campisi Copy Machine Purchase 1996 Corporation Yard - Location 1956 Correspondence - Miscellaneous 1990 thru 1998 County Flood Control & Water Conservation District 1958 County STEX/Misc Flood Control & Resurfacing Separation 1971 STEX Western Gravel Variance Winchester Drive-In 1963 STEX Kirk Ditch 1964 STEX north of Waldo 1964 Central Pipeline 1964 Page Ditch Flood Control Pipeline 1970 Smith Creek Improvements 1967 Camden Avenue Parr Widening 1967 Curb, Gutter & Sidewalk 1952 Department of Transportation Division of Highways 1959-1983, SCR 62 Division of Highways Traffic Signal Reports FY 70-72 7 Bridges Highway 17 Ramp Metering Sec. 2156 Report 1977 Select System 70-74 SOS Funds State Agreement 4 - 5306 Supplement 1 and 2 White Oaks/Camden Diary Sheets (miscellaneous) 1973 -74 Dietzgen 636 Engineering Copier Downtown Traffic & Circulation Study 1989 Downtown Streetscape, Railway Crossing Federal Aid Urban Program 1986-1991 Federal Disaster Act 1959 Fiberoptic Application Pac Bell Advanced Communications Network Test Binders: A Manual for Municipal Planning Foxworthy Node Sites Foxworthy Node Site Status City Attorney Correspondence City Engineer File City of San Jose Conditional Use Permit Correspondence Council Reports Encroachment Permit Applications Joint Telecommunications Group Legal Documents Media Connections Group MPWO Subcommittee Network Upgrade Report Noise Study Other Cities Information Other Information Submittals to City Fire Department/Fire Master Plan Study Fire Hydrants 1955 Flood Control Kenneth/Budd 1958 Flood Control - Los Gatos Creek 1959 Flood Damage Final Report 1958 Flood Report - U. S. Army Corps of Engineers 1958 Gachina Landscape Contract Gas Tax 1955 - 1958 Gas Tax Funds - FY 1970-1974 Garbage Contracts (2 boxes) GIS Brochures GIS Information 8 Glenbriar Way east of Shadle Ave. - 100 W H.P. Sodium Grants HES 1993-1996 ISTEA 1991-1992 RTSOP 1994 Hamilton Avenue Progression & Storage Requirements 1984 Hamilton Avenue Road Improvements 1957 Hughes-Heiss Associates, Public Works Analysis 1992 Public Works Organizational Improvement 1991 Public Works Organizational Analysis 1992 Public Works Analysis Comparison w/Cupertino 1992 Industrial Area Requirements 1959 Job Notes - December 1985 Joint Industrial Zone Committee 1957 Junipero Serra Freeway Landbase Mapping Services Latimer Park - San Tomas Creek Cleaning Lick Observatory Night Lighting LID Pending Local Project # 1 - FEMA 1959 Loop Street Improvement Project Maintenance Animal Control Services Community Center Parking Modifications Municipal Bonds Sale 1959 Open Space Land Program Application 1973 Oversized Load Permits - 1997-1999 Pavement Survey Inspection Forms 1995 Pedestrian Safety Population Estimates 1956 Prevailing Wage Rates 1992 - 1997 Project Reporting/Project Summary Documents FY 92-93 Public Utilities Commission 1957 Public Works Program and Capital Budget 1954 Public Works Procedural Guide Rapid Transit District Act 1956 Robert Z'Berg FY 1985-86 Safeco Funds San Jose, City of Coop Project Santa Clara County Vector Control 1988-1991 San Tomas Aquino Creek - Flood repair 1959 San Tomas Area Drainage 1959 Signals - SMI Solid Waste FEMA Guidelines Spring Clean Up Event 1998 9 State Controller's Report on Chapter 20, Statues of 1946 Postwar Stein Tree Limb Removal Storm Drainage Bonds Series Band C 1959 Storm Drain Study 1961 Storm Drain Surplus Properties Street Deficiencies 1954-1956 Street Index - widths 1958 Street Maintenance 1959 Street Name Signs 1957 Street Tree Requests - 1995-1998 Street Widths 1959 Surplus Property Grant and Third Union and Duncanville Survey of Construction Requirements 1957 Traffic Engineering Miscellaneous (2 boxes) Traffic Volume Detail Analysis 1975 Transportation Trends Truck Permits 1995-96 URMP Annual Reports 1989-1990 Utility Company Quarterly Billings 1997, 1998 Utility Easements 1958 Vasona Corridor 1992 Walnut Hacienda Storm Drain 1980 Water Conservation 1990-1993 Weather Calendars 1978 - 1979 Weather Conditions 1980-81 Winchester Blvd. Street Improvements 1958 Winchester Road Street Widening 1954, 1959 Winchester Road Study 1959 Capital Improvement Projects 1 Winchester Improvements 2 Civic Center Dr. Resurfacing 3 Arterial and Collector Resurfacing 4 Campbell Avenue semi-mall improvement project 5 Arterial Traffic Signals 6 Morgan Park Improvements 7 City Hall Construction Phase III 54-01 Street Improvements Budd/Rincon/Grant/Latimer/Esther 55-02 Hamilton Avenue Property Easements 56-07 David Avenue Storm Sewer 56-08 Hamilton Avenue Engineer's Estimates 57-03 State Highway, County Road, City Street Needs Assessment 57 -09 Hamilton/Central Water Valve Installation 10 57-11 San Tomas Aquino Road Storm Sewer Extension 1958 71-02 Hamilton Avenue Widening 73-03 Library Street Improvements 73-07 Campbell Avenue Diversion 74-02 San Tomas Expressway Bridge 74-04 Morgan Park Phase II Restrooms 74-05 Los Gatos Creek Trail Landscaping 74-06 Harrison Avenue Water Main Installation 74-07 Dell Avenue Storm Drain 74-08 Slurry Surfacing 74-09 A.C. Overlay 74-10 Traffic Islands 74-11 Llewellyn Avenue Improvements 74-12 San Tomas Aquino Road Storm at Campbell Avenue 74-13 Bridge approaches widened at HamiltonlHiway 17 74-14 Signal Project Program 74-22 Llewellyn Ave. Improvements 75-01 Loop Street Improvements Phase I 75-02 Loop Street Improvements Phase II 75-03 Capri School Street Lights 75-04 Sidewalk Wheel Chair Ramps 75-06 Los Gatos Creek Phase II 76-01 Quito/Pollard Road Improvements 76-03 South First Street Improvements 76-04 Manchester Blvd./Nottingham Street Lights 76-05 Bascom Access 76-06 Hamilton Avenue Medians 76-07 Virginia Avenue Sidewalk 76-08 SP Railroad Grade Crossing 76-09 City Hall Parking Lot Modifications 76-11 Sunnyoaks Avenue 76-13 Landscape Improvements Camden Groundwater Recharge Facility 76-24 Cherry Lane Water Main Replacement 77 -1 a Morgan Park Improvements 77 -01 b Morgan Park Picnic Tables 77-01c John D. Morgan Park Phase III 77 -02 Safer Roads and Sidewalks 77-03 Sidewalk Improvements 49 Hamilton Avenue 77 -04 Industrial Street Storm Drain 77-05 Campbell/Winchester Intersection Improvements 77-07 Parking District No. lA 78-01 Traffic Improvement Plan 78-02 Loop street Improvements 78-03 Los Gatos Creek Parking Lot 78-04 City Hall Parking Lot 78-05 Curve Improvements San Tomas Aquino Road 11 78-06 Camden A venue/PUC Crossing Improvements 78-07 Los Gatos Creek Phase III 78-09 Sunnyoaks/Kenneth Storm/Sewer 78-10 Campbell Avenue/San Tomas Aquino Road Signal Modifications 78-11 Concrete Curbing 78-12 Harriet/Regina Storm Sewers 78-13 Harrison/Civic Center Drive Curb Return 78-14 Street Maintenance 79-02 Winchester Blvd. Construction 79-03 Sidewalk Repair 79-05 Darryl Ave/Hamilton Ave. Traffic Signals 79-06 Pollard Road/Burrows Improvements 79-08 Hacienda Storm Drain 79-09 Poplar Storm Drain 79-10 HCD Program 3rd & 4th Year 79-11 Traffic Improvements at Winchester/Sunnyoaks 79-12 Pollard/More Improvements 79-13 Walnut-Hacienda Storm Project 80-01 Sidewalk Repairs for 1979-80 80-01 T Tree Root Pruning 80-02 Street Maintenance Chip Seal 80-03 State Landscaping along Hiway 17 80-04 Hacienda/Peggy Storm Drains Phase II 80-04 Audrey Storm Drain Phase I 80-04 Audrey Storm Drain Phase II 80-05 Closing Central Avenue between Grant and Civic Center 80-06 Ainsley Park Landscape Project 80-08 Pavement Marking Demo 80-10 Winchester/Rosemary Street Improvements 81-02 Street Improvements 81-04 Hamilton Bridge Widening 81-07 Crockett/Margaret Street Improvements 81-09 Union Duncanville Street Improvements 81-12 Los Gatos Creek Bike Path - North 81-15 Morgan Park Tennis Courts 82-02 Sidewalk Repairs 82-03 Street Maintenance 82-04 Westmont/Lovell Storm Drain 82-06 Street Light Conversions 82-07 Civic Center Park Phase I 82-10 Burrows Road Storm Drain 82-11 Sunnyoaks Fire Station Resurfacing 82-13 Community Center Parking Lots 82-14 Harriet-Pollard Storm Drain System 83-03 Civic Center @ First S1. Traffic Signal 83-04 Hacienda Avenue Storm Drain 12 83-05 West Campbell Avenue Resurfacing 83-06 Camden Avenue Storm Drain 83-07 Winchester Blvd. Street Resurfacing 83-08 York A venue Storm Drain 83-10 Jeffers/Rose/Salice/Rincon Resurfacing 83-11 Walters Avenue Storm Drain System 83-12 Hamilton/Carlyn Traffic Signal 83-13 South Los Gatos Creek Bike Path 83-14 Camden Avenue Median Islands Hiway 17 to Bascom 83-15 Pony League Building Expansion 83-16 Fire Station Museum Access 83-16A Museum Parking Lot Striping 83-17 John D. Morgan Park Soccer Bowl 83-18 Hamilton Avenue East of Bascom Resurfacing 83-20 Bascom Avenue Hamilton Ave. Traffic Signal 83-21 White Oaks Avenue Storm Drain - Phase I 84-02 Waldo Repairs 84-03 Street Maintenance 84-04 Orchard City Drive & First St. Signal 84-05 White Oaks Storm Drain Phase II 84-06 Campbell Avenue Widening 84-08 S. Winchester Landscape 84-09 Campbell Avenue/Victor Avenue Manhole Modifications 84-10 Capri Dr. Storm Drain 84-11 Sunnyoaks- Winchester Traffic Signal 85-02 Camden-Winchester 85-03 San Tomas Aquino Rd. Asphalt Path 85-04 Street Maintenance 85-5A Sidewalk Repairs 85-5B Sidewalk, Curb and Gutter Replacement 85-5C Sidewalk Repairs 85-06 San Tomas Aquino Road Phase II Street Improvements 85-08 Whiteoaks Street Improvements 85-9 Parking Lot Seals 85-10 Morgan Park Lights 85-11 Winchester Handicap Ramps 85-12 Hamilton/Bascom Signal Modifications 85-13 Morgan Park Retainer Border 85-15 Retainer Border - Morgan Park 85-16 Morgan Park Picnic Tables 85-18 Salmar & Miscellaneous Overlays 86-02 Downtown Underground Utility District #5 86-03 Central Avenue Choker Islands 86-04 San Tomas Aquino Road Phase III St. Improvements 86-05 Sidewalk Repairs 86-06 Campisi Way Maintenance CL + 10 CL + 10 CL + 10 CL + 10 CL + 10 CL + 10 CL + 10 CL + 10 CL + 10 13 FILES TO BE DESTROYED PUBLIC WORKS - MAINTENANCE DIVISION Correspondence: CU+2 Y2K Vendor notification letters - (1999) Maintenance Operations: CU +4 Street Maintenance Dailies 1990 - 1996 Park Maintenance Dailies 1990 - 1996 Vehicle Maintenance Dailies 1990 -1996 15 86-6A Campisi Way Drainage 86-07 238 & 246 Railway Ave. Street Improvements 86-08 Winchester Widening @ Community Center 86-10 Hacienda Widening 86-12 Winchester Blvd. Widening south of Latimer Ave. 86-13 Winchester Blvd. Overlay 86-14 Public Facilities Landscape Maintenance 86-15 Community Center Parking Lot 86-16 Permit Parking Downtown 86-17 Miscellaneous Street Maintenance 86-18 Los Gatos Creek Bike Path to Campisi 87-03 Shelley Avenue Storm Drain 87-04 Budd Avenue Sidewalks 87-06 Hamilton Bridge Widening 87-08 Winchester Widening Campbell to Latimer 87-08 Sunnyside Avenue SPT Grade Crossing Protection 88-01 Street Maintenance 88-02 Sidewalk Repair 88-04 Community Center Parking Lot Striping 88-05 Community Center Handicap Ramp 88-08 Winchester/Expressway Sidewalk 88-09 Campbell/Highway 17 Sidewalk Repairs 88-10 Los Gatos Creek Trail Bike Path 88-14 Hamilton/Llewellyn Traffic Signal 89-09 Union Avenue Street Improvements 89-10 Ainsley House 89-23 Campbell Avenue Sidewalk Under Highway 17 89-24 Campisi Way Reconstruction 89-27 Downtown Streetscape Project 89-31 John D. Morgan Park Lighting Upgrade 89-40 Corporation Yard Wash Rack 89-44 Los Gatos Creek Bike Path Phase II 89-45 West Side Bike Path 89-46 Orchard City Dr./Central Ave. Traffic Study 89-47 Winchester Blvd/Bascom Ave. Signal Coordination 89-48 Campisi Way S.W.A.T. 89-49 Hazel A venue Improvements 89-50 Public Facilities Landscape Maintenance Program 89-52 Bascom Avenue Pedestrian Traffic Signal 89-54 Street Light/Pole Painting/Replacement 90-24 Pollard Road Striping Modifications 90-35 Dillon/Gilman Avenue Improvement Assessment District 90-36 Campbell/Gilman Traffic Signal CL + 10 CL + 10 AU - Audit CL - Closed CU - Current Year S - Supercede 14 FILES TO BE DESTROYED REDEVELOPMENT AGENCY 1993 - 1994 Chron Files 1993 City Council Agendas & Minutes (copies) 1991/92 Budget (copies) 1992/93 Budget ( copies) 1989/96 Resolutions (copies) 7/90 - 12/90 Balance Sheets (copies) 7/91 - 12/91 Balance Sheets (copies) 1/92 - 6/92 Balance Sheets (copies) 1990/91 Purchase Orders (copies) 1969-1987 RDA Minutes (copies) 1982-1995 General Files - Misc. 1990 Downtown Plan Prior 1993-1994 Farmers Market 1992Home Depot - Misc. Photos 5/92 Home Depot - Groundbreaking Ainsley House - Misc. Files 16 FILES TO BE DESTROYED RECREATION AND COMMUNITY SERVICES Visa/MC charge slips 1998 (needs to be shredded) Personnel Records 1990-1998 (needs to be shredded) Purchase Orders 1992-1995 Recreation Registration Receipts 1998 Old CIP Files 1985-1995 Old Tenant Files 1985-1998 Class/Trip Rosters 1998 Trips Information 1990-1998 Budget 1990-1998 Nutrition Files 1990-1998 Transportation/Outreach 1990-1998 Resource Information 1990-1998 Adult Center Info & Policies 1990-1998 Check Requests 1998 Senior Coordinating Committee Info 1985-1998 Miscellaneous Correspondence 1990-1998 Facility Permits - 1998 Daily Closes - 1998 Refundable Refunds - 1998 17