CC Resolution 10883
RESOLUTION NO. 10883
RESOLUTION AMENDING THE CLASSIFICATION AND SALARY PLAN
WHEREAS, The City Manager is required by Section 2.12.030 of the Campbell Municipal
code to prepare and submit to the City Council recommendations for the reorganization
of offices, departments, and positions which are considered to be in the best interest of
efficient, effective and economical conduct of the municipal services provided by the City;
and
WHEREAS, Title 2, Section 2.16.020 of the Campbell Municipal Code provides that the
City Council may, from time to time, by resolution, change the compensation of
employees of said City, and may, by resolution, adopt salary and wage scales; and
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to
meet the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
does hereby approve flexible staffing for the current Planner I and Planner II positions
and approve the revision and title change of the class specifications of Planner I, Planner
II, Associate Planner, and Senior Planner to Assistant Planner, Associate Planner, Senior
Planner and Principal Planner (Attachment C, D and E) as outlined in the Council Report,
PASSED AND ADOPTED this 18th day of March 2008, by the following roll call vote:
AYES:
Councilmembers:
Furtado, Kennedy, Low. Burr
NOES:
Councilmembers:
None
ABSENT:
Councilmembers:
Hernandez
APPROVED:
~
onald K. l:3urr, Mayor
A?L
~
Anne Bybee, City Clerk
G
CITY OF CAMPBELL
ASSISTANT PLANNER
ASSOCIATE PLANNER
DEFINITION
To perform a variety of professional planning duties including zoning and
planning administration, environmental review, plan preparation, and special
projects; and to prepare reports and recommendations relative to assigned area
of responsibility.
DISTINGUISHING CHARACTERISTICS
Assistant Planner
Assistant Planner is the entry level class in the Planner series. This class is
distinguished from the journey level class of Associate Planner by the
performance of the tasks and duties assigned to positions within the series with a
higher level of supervison. Since this class is typically used as a training class,
employees may have only limited or no directly related professional work
experience. Employees work under general supervision while learning job tasks.
Associate Planner
This is the journey level class within the Planner series. This class is
distinguished from the Assistant Planner by the assignment of the full range of
professional duties. Employees at this level receive only occasional instruction
or assistance as new or unusual situations arise within the work unit. Positions in
this class are flexibly staffed and are normally filled by advancement from the
Assistant Planner level.
Assistant Planner
TYPICAL DUTIES - Duties may include, but are not limited to, the following:
Receives and processes planning applications; performs field investigations;
prepares reports for and presents to the Planning Commission, City Council and
other boards and commissions; conducts research and prepares
recommendations on planning issues and ordinances; provides information on
planning and zoning issues to applicants, the general public and other
departments; assists with research and completion of advanced planning
projects; may perform code enforcement activities; establishes and maintains
appropriate files, and prepares correspondence as required; builds and maintains
positive working relationships with co-workers, other City employees, outside
CITY OF CAMPBELL
agencies, consultants and the public using principles of good customer service;
and performs other duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Graduation from college with a degree in city
planning, or a closely related field. Internship or
para-professional experience in city planning is
highly desirable.
Knowledge of: Fundamental planning principles, role and function
of general plans and zoning ordinances; California
planning, subdivision and environmental law and
their relationship to day to day activities of a
planning department; scope and function of a
planning department and its relationship to other
City departments; research methods and report
preparation.
Ability to: Write accurate and concise technical reports and
memoranda; explain planning and zoning
requirements clearly to the public, applicants and
other departments; research, analyze and
summarize planning issues; Read, understand and
interpret a variety of maps, site plans, architectural
drawings, specifications, environmental impact
reports, ordinances, and regulations related to work.
On a continuous basis, sit at desk or in meetings for
long periods of time; twist and reach office
equipment; stand, walk, bend, climb, or squat while
conducting field checks; write and use keyboard to
communicate through written means; visually
differentiate between colors on land use maps; and
lift or carry weight of 10 pounds or less. Use a
computer, calculator, telephone, facsimile machine,
photocopy machine, and microfilm reader printer.
Analyze situations quickly and objectively and
determine proper course of action. Attend evening
and weekend meetings. Communicate clearly and
concisely, both orally and in writing. Establish and
maintain effective working relationships with those
contacted in the course of work.
Possession of: Valid California Driver's License.
CITY OF CAMPBELL
Associate Planner
TYPICAL DUTIES
In addition to those duties describe for the Assistant Planner, responsible for
more complex planning projects or functional program area, such as current
planning application processing and coordination of a specific type, outside
agency coordination, or ordinance preparation; may be assigned as staff liaison
to a board, committee or commission; and performs other duties as assigned.
In addition to the qualifications for Assistant Planner:
EMPLOYMENT STANDARDS
Education and Experience: Graduation from an accredited university or college
with a degree in planning or a related field. Two
years of professional planning experience
performing duties similar to Assistant Planner with
the City of Campbell.
Knowledge of: Principles, objectives and procedures of municipal
planning, urban design, and zoning, environmental
review processes, and planning legislation.
Applicable laws related to sub-division, annexation,
zoning and land use.
Ability to: Conduct independent research and report
preparation; accurately interpret planning and zoning
maps, aerial photos, architectural design plans and
precise construction drawings; Perform complex
planning work requiring independent judgment.
Possession of: Membership in the American Planning Association is
desirable.
Established: 03/08
CITY OF CAMPBELL
ASSOCIATE PLANNER SENIOR PLANNER
DEFINITION
Under direction, performs moderately difficult professional planning duties in
advanced and current planning projects and programs.
To perform a variety of professional plannina duties includina zonina and
plannino administration. environmental review. plan preparation. and special
proiects; and to prepare reports and recommendations relative to assianed area
of responsibilitv. Emplovees at this level perform work requirino sionificant
independent iudament and typically provide direct supervision to professional.
technical and clerical staff.
TYPICAL DUTIES
\^Jorks on special studies and long range planning projects; manages long range
planning projects; directs and oversees other professional and technical
personnel on specific projects; prepares reports for Planning Commission and
City Council; represents the Department of Planning at public meetings and
public groups; presents planning and zoning matters to the Planning
Commission and City Council; may oversee a funotional program area such as
development application processing, census coordination, or ordinance
preparation; meets with and advises property owners and developers on
planning requirements; revie'Ns and processes de'.'elopment applications;
ooordinates Department activities with other City departments and outside
agencies; may supervise subordinate prof-essional and technical personnel;
oversees research and data collection f-or reports and projects; supervises and
manages consultants as neoessary; and performs other duties as required.
Receives and processes plannina applications: performs field investiaations:
prepares reports for and presents to the Plannina Commission. City Council and
other boards and commissions: conducts research and prepares
recommendations on plannina issues and ordinances: provides information on
plannina and zonina issues to applicants. the aeneral public and other
departments; assists with research and completion of advanced plannina
proiects: may perform code enforcement activities: establishes and maintains
appropriate files. and prepares correspondence as required; builds and
maintains positive workina relationships with co-workers. other City employees.
outside aoencies. consultants and the public usino principles of oood customer
service; responsible for more complex plannina proiects or functional proaram
area. such as current plannino application processino and coordination of a
specific type. outside aaency coordination. or ordinance preparation: may be
assioned as staff liaison to a board. committee or commission: directs and
oversees other professional and technical personnel on specific proiects:
oversees a functional proaram area such as development application
processina/review. or ordinance preparation: meets with and advises property
owners and developers on plannino requirements on larae and/or complex
proiects; assians development applications; coordinates department activities
with other City departments and outside aaencies: oversees research and data
collection for reports and proiects: supervises and manaqes consultants as
necessary; and performs other duties as required.
EMPLOYMENT STANDARDS
Education and Experience: Graduation from an accredited university or college
with a degree in city planning or a closely related field
and tRfee five years of increasingly responsible
professional planning experience. A masters degree
in city planning may be substituted for one year of
experience.
Knowledge of:
Principles and practices of city planning and urban
design; role and function of general plans and zoning
ordinances; municipal finance; environmental revie'lI;
planning and land use law; project management;
research methods and report preparation; recent
developments and current literature in planning and
urban design.
Fundamental planning principles, role and function of
general plans and zoning ordinances; California
planning, subdivision and environmental law and
their relationship to day to day activities of a planning
department; scope and function of a planning
department and its relationship to other City
departments; research methods and report
preparation; principles, objectives and procedures of
municipal planning, urban design, and zoning,
environmental review processes, and planning
legislation; applicable laws related to sub-division,
annexation, zoning and land use; role and function of
general plans and zoning ordinances; municipal
finance; environmental review; planning and land
use law; project management; research methods
and report preparation; recent developments and
current literature in planning and urban design.
Ability to:
V'/rite accurate and concise technical reports and
memoranda; organize, supervise, and implement
significant land use studies and present conclusion
and recommendations clearly in 'Nritten and graphic
form; 'Nork eff{)ctively with architects, developers,
citizens, and City officials; make effective verbal
presentations to City Council, Planning Commission,
and citizen groups.
Write accurate and concise technical reports and
memoranda; explain planning and zoning
requirements clearly to the public, applicants and
Ability to:
other departments; research, analyze and
summarize planning issues; read, understand and
interpret a variety of maps, site plans, architectural
drawings, specifications, environmental impact
reports, ordinances, and regulations related to work.
On a continuous basis, sit at desk or in meetings for
long periods of time; twist and reach office
equipment; stand, walk, bend, climb, or squat while
conducting field checks; write and use keyboard to
communicate through written means; visually
differentiate between colors on land use maps; and
lift or carry weight of 10 pounds or less. Use a
computer, calculator, telephone, facsimile machine,
photocopy machine, and microfilm reader printer.
Analyze situations quickly and objectively and
determine proper course of action. Attend evening
and weekend meetings. Communicate clearly and
concisely, both orally and in writing. Establish and
maintain effective working relationships with those
contacted in the course of work. Conduct
independent research and report preparation;
accurately interpret planning and zoning maps, aerial
photos, architectural design plans and precise
construction drawings; Perform complex planning
work requiring independent judgment. Handle a
variety of complex assignments involving different
analytical approaches; train, assign, review, and
evaluate subordinate personnel as assigned; gather,
analyze, and interpret a variety of complex, technical
data; provide project leadership; work with a
minimum of supervision; function as a project leader
on major current and advanced planning projects.
organize, supervise, and implement significant land
use studies and present conclusion and
recommendations clearly in written and graphic form;
make effective verbal presentations to City Council,
Planning Commission, and citizen groups.
Possession of:
Valid California Driver's License. Possession of AICP
certification is highly desirable.
Est. 1/92
Rev: 3/08
CITY OF CAMPBELL
SENIOR PLANNER PRINCIPAL PLANNER
DEFINITION
Under general direction of the PI::mning Director Community Development Director,
performs difficult and responsible City planning and administrative work; conducts or
coordinates major studies, projects or programs; is responsible for major functional
areas as assigned; and does related work as required.
TYPICAL DUTIES
Supervises subordinate professional, technical and clerical personnel; serves as liaison
to committees and public groups, and attends City Council, Planning Commission, and
other related meetings as required; provides information to the public on planning,
zoning and subdivision matters and interprets laws and policies for other City employees
and the public as necessary; may serves as a division head for long-range Gf and
current planning program; meets with and advises property owners and developers on a
variety of planning matters; updates the General Plan and other related documents;
oversees data collection analysis for reports and studies, and conducts field inspections;
prepares zoning amendments and environmental impact studies; and performs other
duties as required.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from a recognized university or college with a
degree in Planning or closely related field, plus f€HM
seven years of increasingly responsible professional
planning experience (a Master's degree in City Planning
may be substituted for one year of experience).
Knowledge of:
Principles and practices of city planning and design,
including an understanding of the fundamentals of
economics, municipal finance, sociology, engineering
and urban design.
Ability to:
Organize, supervise, and carry out complex research
projects and present results effectively in written and
graphic form as well as orally; work effectively with City
officials, architects, developers and contractors, and
other agencies and the general public.
Possession of:
Valid California Driver's License.
Possession of AICP Professional Planner Certificate is
highly desirable.
Est. 'S9;Rev. '91, OS
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City
Council
Report
Item: 4.
Category: Consent Calendar
Meeting Date: March 18, 2008
TITLE: AMENDMENT TO THE CLASSIFICATION AND SALARY PLAN - PLANNER I,
PLANNER II, ASSOCIATE PLANNER, SENIOR PLANNER
RECOMMENDATION
That the City Council adopt the attached resolution amending the Classification and Salary
Plan as described below.
BACKGROUND
Approximately a year and a half ago, both the Planner I and Planner II positions became
vacant. When conducting the recruitment for these positions, we received applications that
were between a Planner I and Planner II. In fact, only two applications were received that
met the minimum qualifications for Planner II. One of the challenges of staffing a smaller
department in a smaller city is staff turnover. Campbell has become known as an excellent
"training ground" for Planners. While this creates excellent opportunities for people, it can
also be challenging for the City to continually re-staff. It takes about a year to acclimate a
new Planner, thus this training has high associated "ramp up" costs.
DISCUSSION
The Planning Division is a small division that is currently staffed with single classification
positions. Therefore, it may be beneficial at this time to implement flexible staffing of the two
lower level Planner positions. This could increase the probability and duration of staff
retention by increasing the possibility of position mobility. It also helps with workload
balancing. As part of the current analysis, the job descriptions were reviewed more globally.
The last time the Planner class specifications were revised was in 1991, including the
management classification of Senior Planner. Although, Senior Planner is not considered
part of the Planner series, the class specification needed to be reviewed and updated.
In the hopes of increasing the length of Planning staff retention as well as increasing our
staffing options and opportunities for advancement of current/future staff, it is being
proposed that Council authorize flexible staffing for the Planner I and II positions. This
allows for flexibility when hiring and also advancement for staff who have gained
experience. The City currently has similar flexible staffing with Parks and Street
Maintenance Worker classifications.
The flexible staffing concept is associated with a classification series in which there are
entry, journey, and sometimes advanced journey classifications performing similar tasks.
The more sensitive and/or difficult assignments are performed by incumbents who have
more experience. Flexible staffing provides the opportunity to hire employees at the entry
level or journey level depending on staffing and budgetary requirements.
Amendment to the Classification & Salary Plan
March 18, 2008
Page 2 of 2
The distinction between the entry level and the journey level is based upon the degree of
responsibility, the amount of supervision required, and the level of skill and/or experience
that an incumbent is expected to have based on the types of duties assigned. Advancement
from the entry level to the journey level would be based on the recommendation of the
department head. Generally, an incumbent may advance after placement at the top salary
step of the entry class for one year and at least a satisfactory job performance. However,
there may be situations where the department head does not recommend advancement
because of fiscal constraints or performance deficiencies of the incumbent.
The flexible staffing concept also provides the department head the option of not flexibly
staffing a position when a vacancy occurs. Appointment to the entry level would be done
through the traditional competitive selection process.
Finally, in order to be similar to our comparable agency classification titles, it is proposed
that the following title changes be made:
Current Title:
Proposed Title:
Planner I
Planner II
Associate Planner
Senior Planner
Assistant Planner
Associate Planner
Senior Planner
Principal Planner
FISCAL IMPACT
The fiscal impact to flexibly staff the Planner I & II classifications is estimated to be up to an
additional $15,000 per year, due to budgeting at top step and the potential to have more
employees in higher classifications.
ALTERNATIVES
1. Modify and approve changes to the Classification and Salary Plan.
2. Do not amend the Classification and Salary Plan.,
Prepared by: Ji~'CO~~~sOU~ ~
I \
, ,
t :
J
ding Community Development Director
Prepared by:
Reviewed by:
Je
Approved by:
Attachments:
Attachment A - Resolution
Attachment B - Current Planner I and Planner II job descriptions
Attachment C - Proposed Assistant Planner, Associate Planner job descriptions with title changes
Attachment D - Proposed Associate Planner and Senior Planner Job Description revision and title change