CC Resolution 10899
RESOLUTION NO. 10899
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City Department Heads
to destroy certain records, documents, instruments, books or paper after the same are no
longer required and/or have been digitally imaged, stored on CD/DVD medium and
secured off-site in accordance with State law and the City of Campbell's Records Retention
Schedule and Document Imaging Administrative Policy and with the approval of the
legislative body by resolution and the written consent of the City Attorney; and
WHEREAS, the City Council proposes to grant such approval for the destruction of the
records, documents, instruments, books, or papers more particularly described in the
attached Exhibit, it having been determined by the respective Department Head that said
records are no longer required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does
hereby authorize City Department Heads to destroy those certain records, documents,
instruments, books or paper under their charge as described in the attached Exhibit.
PASSED AND ADOPTED this 15th day of April 2008 by the following roll call vote:
AYES : Councilmembers:
Furtado, Kennedy, Low, Hernandez, Burr
NOES : Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
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Donald R. Burr, Mayor
ATTEST:
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Anne Bybee, City Clerk
City Manaaer's Department Records Destruction
Record Title
Destruction Date
City Manager. Administrative Division:
Bulletins (Legislative)
Budget Related Files
Prior to 7/1/2005
Prior to 7/1/2005
Capital Improvement Program - Working Files
City Calendars
Civic Improvement Commission - Agenda Materials
Prior to 7/1/2005
Prior to 7/1/2005
Prior to 7/1/2005
General Files
Prior to 7/1/2005
Position on Legislation
Prior to 7/1/2005
Social Service Sub-Grant Applications
Special Projects
Prior to 7/1/2004
Prior to 7/1/2005
Travel Records (Council & City Manager)
Prior to 7/1/2005
fIn: sd/h/Excel/CM Records Destruction
3125/2008
HUMAN RESOURCES
Correspondence files prior to April 2006
Temporary employee records - terminated (and not rehired) prior to April 2002
1-91s (3 years after date of hire or 1 year after termination)
RecruitmentslTesting - Closed + 2 years
CITY CLERK
Purchase Orders and Purchase Order Log for 2001-02
Blanket Purchase Order & Blanket Purchase Order Log for 2001-02
Business License copies for 1997-98
Paid NSF letters - 2006-2007
General Business License Correspondence for 2007
Claims Against City - 1996
2002 State of California Accounts Receivable Documentation
2002 Santa Clara County Accounts Receivable Documentation
2005 General Correspondence
2005 City Council Follow-up Correspondence
2005 Proclamations
2003 Agenda Postings
2004 Agenda Postings
City Council Agenda Packets (document imaged per Administrative Policy)
2000
03/20/2000 Study Session Agenda packet
04/04/2000 Agenda Packet
04/18/2000 Agenda Packet
05/16/2000 Agenda Packet
05/16/2000 Special Meeting Agenda packet
06/06/2000 Study Session Agenda Packet
06/06/2000 Agenda packet
06/20/2000 Agenda packet
07/05/2000 Agenda packet
07/18/2000 Study Session Agenda Packet
07/18/2000 Agenda packet
07/31/2000 Special Meeting
08/01/2000 Agenda packet
08/01/2000 Joint Study Session
09/05/2000 Joint Study Session
09/05/2000 Agenda packet
09/19/2000 Agenda packet
09/19/2000 Study Session
10/03/2000 Agenda Packet
10/17/2000 Agenda Packet
11/06/2000 Study Session
11/06/2000 Agenda Packet
11/21/2000 Agenda Packet
12/11/2000 Agenda Packet
2001
01/02/2001 Study Session Agenda packet
01/02/2001 Agenda packet
01/16/2001 Agenda packet
01/24/2001 Study Session Agenda packet
02/06/2001 Study Session Agenda packet
02/06/2001 Agenda packet
02/07/2001 Agenda packet
02/20/2001 Agenda packet
03/06/2001 Agenda packet
03/20/2001 Agenda packet
03/27/2001 Agenda packet study session
04/03/2001 Agenda packet
04/17/2001 Agenda packet
04/17/2001 Special Meeting agenda packet
05/01/2001 Agenda packet
05/02/2001 Special Meeting agenda packet
05/15/2001 Agenda packet
06/05/2001 Study Session Agenda packet
2003
01/07/2003 Study Session Agenda packet
01/07/2003 Agenda packet
01/21/2003 Agenda packet
02/04/2003 Study Session Agenda packet
02/04/2003 Agenda packet
02/18/2003 Agenda packet
03/04/2003 Agenda packet
03/05/2003 Study Session Agenda
03/18/2003 Study Session Agenda packet
03/18/2003 Agenda packet
03/25/2003 Study Session agenda packet
04/01/2003 Agenda packet
04/01/2003 Study Session agenda packet
04/15/2003 Agenda packet
05/06/2003 Study Session agenda
05/06/2003 Agenda packet
05/07/2003 Special Meeting Agenda packet
OS/20/2003 Agenda packet
06/03/2003 Agenda packet
06/17/2003 Agenda packet
06/17/2003 Study session Agenda
06/24/2003 Special Meeting
07/01/2003 Agenda packet
07/15/2003 Agenda packet
08/05/2003 Special Meeting agenda packet
08/05/2003 Agenda packet
09/02/2003 Agenda packet
09/02/2003 Study Session Agenda
09/16/2003 Study Session Agenda packet
09/16/2003 Agenda packet
2007
01/02/2007 Agenda Packet
01/16/2007 Agenda Packet
02/06/2007 Agenda Packet
02/20/2007 Agenda Packet
03/06/2007 Agenda Packet
03/20/2007 Agenda Packet
04/03/2007 Agenda Packet
04/17/2007 Agenda Packet
05/01/2007 Agenda Packet
05/15/2007 Agenda Packet
06/05/2007 Agenda Packet
06/19/2007 Agenda Packet
07/03/2007 Agenda Packet
07/17/2007 Agenda Packet
07/17/2007 Agenda Special meeting
08/07/2007 Agenda Packet
09/04/2007 Agenda Packet
09/18/2007 Agenda packet
10/02/2007 Agenda packet
10/16/2007 Agenda packet
11/06/2007 Agenda packet
12/04/2007 Agenda packet
2008
01/02/2008 Agenda Packet
01/15/2008 Agenda Packet
02/05/2008 Agenda Packet
02/19/2008 Agenda Packet
03/04/2008 Agenda Packet
03/18/2008 Agenda Packet
Finance Department Records Destruction
Record Title
Destruction Date
Accounts Pavable :
Accounts Payable Prior to 7/1/2002
Warrant (Check) Register Prior to 7/1/2002
Accounts Receivable:
Accounts Receivable Prior to 7/1/2002
Billing Records Prior to 7/1/2002
Business License Terminated Prior to 7/1/2002
Deposits, Receipts Prior to 7/1/2002
Invoices Prior to 7/1/2002
Taxes Receivable Prior to 7/1/2002
Audits:
Journal Entries Prior to 7/1/2002
Bank Statements:
Account Statements (Bonds) Closed Prior to 7/1/98
Administration (Bonds) Closed Prior to 7/1/98
Bank Reconciliation Prior to 7/1/2001
Bank Statements Prior to 7/1/2001
Bonds & Coupons Closed Prior to 7/1/2002
Checks Prior to 7/1/2001
BudQet:
Budget Adjustments Prior to 7/1/2002
General:
Inventory - Fixed Assets Prior to 7/1/2002
Inventory - Surplus Property - Auction Prior to 7/1/2002
Inventory - Surplus Property - Disposal Prior to 7/1/2002
Information Systems:
Internet, World Wide Web Prior to 7/1/2005
Inventory, Information Systems Prior to 7/1/2005
Network Information Systems (LANIWAN) Prior to 7/1/2002
Program Files & Directories (Annual) Prior to 7/1/2005
Pavroll:
Adjustments Prior to 7/1/2002
Deferred Compensation Terminated Prior to 7/1/2001
Employee Time Sheets Prior to 7/1/00
Federal & State Tax Reports Prior to 7/1/2002
PERS Employee Deduction Reports Terminated Prior to 7/1/2002
Salary Records Terminated Prior to 7/1/2002
Warrant (Check) Register Prior to 7/1/2002
Risk ManaQement - Claims Aoainst the City
Accident Reports - City Assets Closed Prior to 7/1/99
Claims, Damage/Liability Closed Prior to 7/1/99
Incident Reports Closed Prior to 7/1/99
fin: st/h/Excel/Finance Records Destruction
3/25/2008
RECREATION AND COMMUNITY SERVICES
Receipts for 2005
Financial records for 2005
Petty cash records for 2005
Visa/MC receipts from 2005
Check requests from 2005
Purchase Order/RVPO records from 2005
Personnel Records for previous part-time employees
Facility Permits for 2005
PUBLIC WORKS
2004 Over-sized Load Permits
2005 Over-sized Load Permits