CC Resolution 9641
RESOLUTION NO. 9641
A RESOLUTION AMENDING THE
CLASSIFICATION AND SALARY PLAN
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell
Municipal Code to prepare and submit to the City Council recommendations for the
reorganization of offices, departments, and positions which are considered to be in the best
interest of efficient, effective and economical conduct of the municipal services provided by
the City; and
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to
meet the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
does hereby approve the new job description of Police Records Supervisor (Exhibit A).
PASSED AND ADOPTED this 15th day February, 2000, by the following roll call vote:
AYES: Councilmembers: Dougherty, Furtado, Watson, Kennedy
NOES: Councilmembers: None
ABSENT: Councilmembers: Dean
APPROVED:
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Anne Bybee, City Clerk
CITY OF CAMPBELL
EXHIBIT A
POLICE RECORDS SUPERVISOR
DEFINITION
Under direction, to supervise, direct and participate in the activities of the Records Unit
within the Support Services Division of the Police Department; to serve as property
evidence and criminal history records custodian; and to do other related work as
required.
TYPICAL DUTIES
Supervises, directs, schedules and evaluates Records employees; applies
contemporary business office principles and methods to provide a high level of
customer service; performs the duties of a Police Records Specialist as required, and
personally handles complex, difficult or confidential tasks as appropriate; maintains
audit trail and internal control system for criminal history information; implements
training and procedures to insure the security of criminal justice information; is
responsible for the preservation and storage of property and evidence in compliance
with laws and departmental procedures; prepares or supervises the preparation of
monthly and annual police statistical reports for the department, as well as for Federal,
State and local agencies; reviews and recommends fees for police records services;
prepares and presents staff reports and assists in presentation of Council reports;
occasionally serves as Acting Support Services Division Commander or
Communications Supervisor in the absence of these employees; assists in the
preparation of the annual budget and monitors expenditures; researches, prepares and
recommends revisions to written Department policies and procedures and City
ordinances pertaining to areas of assigned responsibility; assists in developing and
implementing new procedures, goals and objectives; applies laws, court decisions,
rules and regulations on the use and confidentiality of information; coordinates records
activities for the Department, as well as with outside agencies; authorizes bills for
payment; identifies needs and oversees the training of Records Unit employees;
maintains the supplies and equipment assigned to the Records Unit; may be required to
work irregular hours, including weekends and holidays, and be on call; does related
work as required.
EMPLOYMENT STANDARDS
Education and
Experience:
Equivalent to graduation from high school, plus a minimum of
three years of increasingly responsible technical experience in
administration of justice or law enforcement-related records
work~ possession of a P.O.S.T. approved basic records
certificate and possession of a P.O.S.T. approved Public
Records Act certificate. Additional education and supervisory
experience are desirable.
Police Records Supervisor
Page 2
Knowledge of:
Ability to:
Possession of:
Est. 4/89
Rev. 7/97
Rev. 2/00
J:\OOC\SPECS\POLSUPVR
Laws and regulations governing police records and evidence
functions; police records reporting procedures; public safety
information systems: basic principles of supervision and
training; the legal requirements associated with the duties of
"Custodian of Records" and "Records Security Officer".
Plan and organize the work of the Records Unit, applying
contemporary business office principles and methods;
supervise, train and evaluate subordinate personnel; maintain
evidence and records as prescribed by law; prepare reports;
interpret laws and regulations pertaining to police records
management; collect and deposit fees and reconcile related
statements and accounts; communicate effectively, both
verbally and in writing; maintain cooperative working
relationships with City employees, the public and outside
agency representatives; employ City and Police Department
standard word processing, spreadsheet, scheduling and
presentation software applications to communicate with others,
manage work activities, and complete assignments; apply City
and Police Department Information Systems to maximize their
effectiveness in meeting departmental needs and goals;
exercise independent judgment and work with a minimum of
supervision.
Valid California Driver's License.