CC Resolution 9627
RESOLUTION NO. 9627
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CAMPBELL MODIFYING THE SCHEDULE OF
FEES AND CHARGES
WHEREAS, there has been presented to the City Council of the City of
Campbell a Schedule of Fees and Charges for Fiscal Year 1999-00; and
WHEREAS, there is a need to adjust these fees to provide for partial fee recovery
for scheduling and use of athletic fields; and
WHEREAS, all of the required legal notices have been published pursuant to
Government Code; and
WHEREAS, the City Council of the City of Campbell hereby adopts the attached
modifications to the Schedule of Fees and Charges to be paid to the City of Campbell by
all persons desiring to obtain those items or services contained in the attached Fee
Schedule effective January 4, 2000;
BE IT FURTHER RESOLVED that this Resolution be made an addendum to
the City Council Policy Manual.
PASSED AND ADOPTED this fourth day of January, 2000, by the following
roll call vote:
AYES:
Council Members Dougherty, Watson, Kennedy
NOES:
Council Members Furtado, Dean
ABSENT:
Council Members None
APPROVED:
ATTEST:
i ;;
(/~-0'J-. ~~
Anne Bybee, City Clerk
City of Campbell - Recreation & Community Services Fees
M.
Group 1
Group 2
Group 3
Group 4
Group 5
PICNIC AREA. ATHLETIC FIELD & STADIUM FEE SCHEDULE
Programs and activities administered or sponsored by the City of
Campbell. (No Charge)
Programs and activities offered by Campbell Schools, Campbell
Churches, Campbell Service Clubs, Campbell Youth Sports Leagues,
Campbell Youth Clubs, Campbell Scout Groups and Campbell Adult
Groups. (See Fees Listed Below)
Private meetings, groups and parties such as wedding receptions,
anniversary parties, or other social, recreational, or cultural activities
for which there are no entry fees for participation or attendance, as
well as fund-raisers sponsored by non-profit organizations. (See Fees
Listed Below)
Meetings, seminars, parties, auctions or other events in which an entry
fee is collected/charged or funds are raised by or for business or
commercial purposes. (See Fees Listed Below)
Approved co-sponsored group uses by the Parks and Recreation
Commission. Local non-profit youth organizations or leagues that can
provide proof that 51 % of its participants are Campbell residents or
live within the boundaries of the Campbell Union School District are
eligible. (See Fees Listed Below)
To qualify for resident rates you must provide proof of residency by showing two of
the following:
a) A valid California Drivers License;
b) Name and Address Imprinted on Personal or Business Check;
c) Recent Utility Bill with your name on it.
Facility Group 2 Group 3 Group 4 Group 5
Picnic Area $25 $25 $50 $25
Athletic Fields $250 + Field $250 + $500 + $250 + $10/hr $25 + $100/
& Lawn Courts Deposit@ Field Deposit@ + Field weekday/
Deposit@ season + Field
Deposit C)
Stadium $250 + Field $250 + $500 + $250 + $10/hr $25 + $100/
Deposit@ Field Deposit@ + Field weekday/
Deposit@ season + Field
Deposit C)
Facility Group 2 Group 3 Group 4 Group 5
Track, Sand $250 + $5/hr $250 + $8/hr $250 + $10/hr N/A
Volleyball
Courts &
Horseshoe Pits
Tennis Courts $25 + $5/hr $25 + $10/hr $25 + $15/hr N/A
Creek Trail $25 + $100 $25 + $100 $25 + $100 N/A
Orchard City $25 + $10/hr + $25 + $25/hr + $25 + $30/hr + N/A
Green Staff Cost Staff Cost Staff Cost
CUSD School $25 + Field $250 + $5/hr + $250 + $10/hr $25 + $100/
Fields Deposit6 Field Deposit6 + Field weekday/
Deposit6 season + Field
Deposit @)
o The $25 fee does not apply if used with a picnic area or the stadium.
6 Field Deposit of $1 00 per field.
@) Field Deposit of $250 per field per season.
A $50 refundable deposit will be charged to all picnic groups of 75 persons or more.
City of Campbell
Recreation & Community Services Department
PARK at FIELD USE POLICY
The City of Campbell provides and maintains a variety of park and public areas
for the general enjoyment of the community.
This policy has been established to assure that the facilities are utilized for recreational,
athletic, cultural, educational, social and community service functions that meet the needs and
interests of the community, as well as to set clear policies, procedures, regulations, and rental
fees regarding such uses.
In additional to the facilities that are available for general public use, Campbell parks have a
wide variety of amenities that are available for rental by the general public. These amenities
include ball diamonds, a soccer bowl, a football stadium and track, general athletic fields/lawn
courts, group picnic areas, tennis courts, sand volleyball courts, and horseshoe pits. Exclusive
use requires an advance reservation and is subject to fees, and in some cases, damage deposits.
Citizens are encouraged to use these facilities, when available, for their casual recreational
needs, or to reserve them in advance for organized groups, parties, or league play. See the
attached summary of park facilities and amenities available for rent. Please note that fields at
Campbell Park, Jack Fischer Park, and Edith Morley Park are not available for rental or
regular organized activities. These turf areas have been designated to remain open and
available for casual use.
The City of Campbell shall have priority for use of its facilities for its scheduled programs,
leagues, and recreational activities. Local schools, youth sports organizations, and Campbell
residents shall have priority over non-resident or private business uses. At school facilities
where the City is responsible for field scheduling, the local school, district, district residents,
and youth organizations shall have priority. A Driver's License or utility bill listing
customer's name and current address is acceptable verification of resident or district residency.
Organizations wishing to reserve facilities at the non-profit rate, must provide proof of non-
profit status, and pay with an organization check.
Youth groups, sports organizations and leagues that can provide proof that 51 % of its
participants are Campbell or Campbell Union School District (CUSD) residents can qualify for
co-sponsored status and special reduced rates for their season of play. Groups requesting this
status must submit their facility requests annually, on the proper forms, in November of each
year, for the following calendar year's uses. For more information on this program call the
City's Recreation Facilities Coordinator at (408) 866-2741.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 2
RESERVATIONS
Reservations for a field, picnic area, or other park facility must be made, in-person, at the
Campbell Community Center between the hours of 10:00am and 5:00pm, Monday through
Friday. Reservations for picnic areas may also be made by telephone (408/866-2105) if the fee
is charged to a VISA or Mastercard. Reservations may be made no more than three (3) months
and no less than ten (10) calendar days prior to the desired date of use. All fees are due at the
time the reservation is made. Pre-printed checks, cash, VISA and Mastercard are accepted.
Any reservations made less than thirty (30) days in advance must be paid in cash or by VISA
or Mastercard (no checks are accepted less than 30 days in advance).
On legal holidays all park facilities are first-come, first serve. No reservations will be
accepted on the following days: New Year's Day, Martin Luther King, Jr. Day, President's
Day, Easter Sunday, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and/or
Christmas Day. Reservations are not accepted for any facilities or picnic areas at Campbell
Park or Jack Fischer Park. See the summary attached for a list of the parks and amenities that
are available for reservation.
Individuals with reservations have priority of use over persons/groups without a reservation.
For that reason it is mandatory that customers carry their reservation permit with them
when they use the facility. The City will provide picnic area customers with a RESERVED
sign to place on their tables. Any problems regarding use of the facility on the scheduled day
should be reported to the Campbell Police Department (408/866-2121) who will assist in
vacating another party if necessary .
CANCELLATIONS must be made, in writing (fax is acceptable: 408/374-6965), and
received by the Recreation & Community Services Department at least fifteen (15) days in
advance of the permit use date in order to receive a refund of the reservation fees. The $25
processing fee is non-refundable and will be withheld from all refunds. Refund checks will be
received within thirty (30) days of the date the cancellation notice is received.
IF IT RAINS ON YOUR USE DATE AND YOU ARE UNABLE TO USE THE PARK,
you must call (408/866-2105) or fax (408/374-6965) the Recreation office the following
regular workday to be eligible for a full refund. Refund checks will be received within thirty
(30) days of the date the cancellation notice is received. Co-sponsored groups are not eligible
for rainy day refunds.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 3
RULES & REGULATIONS
All parks are subject to the following rules, regulations, and conditions of use:
1. Hours of Use - The parks and fields are available for public use from sunrise until one-half
hour after sunset. No person shall enter or remain in any City or County park one-half
hour after sunset until sunrise the following day, unless for a special event sanctioned by
the City and approved by the Recreation and Community Services Director. Campbell
Park is the only exception with hours of sunrise to 1O:00pm.
2. Alcoholic Beverages - Alcoholic beverages are not allowed on school district property.
Beer and wine only may be consumed in a reserved picnic area at John D. Morgan Park by
customers (and their guests) with an approved {'ark reservation and alcohol permit. No
alcoholic beverages of any kind may be consumed in any other areas. The selling of
alcoholic beverages in parks is prohibited. When alcoholic beverages are provided, it shall
be under the supervision of a responsible adult; adequate precautions must be in place to
prevent consumption of the beer or wine by minors; all bottles, cans, and cups must be
properly disposed of; and the number of persons consuming the beer or wine must not
exceed the capacity of the reserved area. The consumption of beer and wine must not
unreasonably interfere with surrounding residences, businesses, or other park users.
Failure to comply with any of these conditions, or other conditions as specified on the
permit shall be punishable as a misdemeanor.
3. Smoking - Smoking is not permitted on school property.
4. Animals - No animals (except certified assistance dogs on leash) are allowed in City parks
or on CUSD school property. Dogs, on leash only, are allowed to pass through Campbell
Park to access the Los Gatos Creek Trail.
5. Gambling - Gambling is prohibited on all City and school district property.
6. Vehicle Use and Parking - All motor vehicles must park in marked stalls in the parking
lots or legally on side streets, or be subject to citation by the Campbell Police Department.
No unauthorized vehicles shall enter the park premises, drive on the turf, grounds,
playfields, or paved walkways. Customers must carry or "cart" their belongings to and
from the parking lots.
7. Private Play Apparatus - Dunk booths and trampolines are not allowed in Campbell
parks or CUSD schools. Bounce-Abouts are allowed only with a permit at John D.
Morgan Park.
8. Conduct - The misuse of a public park or school facility, or the failure to conform to
established policies (including the Wet Field Policy), procedures, rules, or regulations is
sufficient reason for immediate eviction from the facility and for denial of future
reservations. The customer/permittee is responsible for the actions of his/her guests.
9. Athletic Uses - For the safety of all park users, athletic uses must be limited to designated
field and court areas. Volleyball, badminton, or other similar activities must be set-up a
minimum of 25 feet from walking paths and picnic areas.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 4
10. Liability - The City of Campbell and the Campbell Union School District are not
responsible for accidents, injuries, or loss of or damage to the property of individuals.
11. Clean-up Responsibility - Customers are responsible to remove all items they brought into
the park at the conclusion of their use. All balloons, decorations, tablecloths, food,
bottles, cans, paper, and other litter must be deposited into trash receptacles, where
provided, or removed from the premises. If you anticipate generating a great deal of trash,
you are responsible to provide your own additional waste bags to contain your trash. All
trash must be in containers or removed from the premises. The customer is responsible for
the condition in which he/she leaves the facility. Any excessive clean-up required by City
or school district crews following your use will be cause for forfeiture of all or part of your
clean-up/damage deposit.
12. Supervision of Minors - Groups composed of minors must be supervised by one (1) adult
for each twenty (20) minors throughout the use period on City or CUSD facilities.
13. Rule Violations - any person(s) violating the established Rules & Regulations, or
constituting a public nuisance, may be required to leave the facility and premises.
14. Misuse of Facilities - The misuse of City or CUSD facilities, failure to conform with
facility regulations, or any other Federal, State, or local law , rule, regulation or ordinance
shall be sufficient reason for immediate termination of permit. No refund will be granted.
15. Use of Scheduled Facilities Only - Permittees are to restrict their use only to use those
playfields or courts specifically reserved and paid for, as designated on their Facility
Reservation Contract. Other playfields or courts may be scheduled by other groups and
may not be available. Permittees are advised to always carry their Facility Reservation
Contract in case there is a question of who has priority/reservation for the use of the field
or court area. If you arrive at the facility and have difficulty gaining access due to an
unscheduled user, contact the Campbell Police Department at (408) 866-2101.
16. Transfer of Permit - Permits/reservations cannot be transferred, assigned, or sub-let to
any other group or organization for any reason.
17. Modification of Rules - The City of Campbell and Campbell Union School District shall
have the authority to waive or modify these rules, for uses on their property, at their
discretion, upon written request and approval. Any and all requests/variances shall be
considered individually and shall not be automatically applied as a matter of precedent to
past or future uses of a similar nature by the same or another group. Requests for fee
waivers or waiver of any rule shall be directed, in writing, to the Director of Recreation
and Community Services or the CUSD Superintendent at least 90 days prior to the intended
date of use/event.
18. Effective Date of Policy - This Park and Field Use Policy supersedes any policy now in
effect and will take effect on January 1, 2000.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 5
PROCEDURES FOR CO-SPONSORED GROUPS
ELIGIBILITY FOR CO-SPONSORSHIP. Local youth sports organizations or leagues who
can provide proof that 51 % of its participants are Campbell residents, or live within the
boundaries of the Campbell Union School District, may qualify for co-sponsorship by the city
and school district. Co-sponsored groups are eligible for advance reservations of field and
sport facilities and reduced rental use rates. Applications for co-sponsorship are available from
the Campbell Recreation & Community Services Department's Facilities Coordinator. He/she
can be reached at 408/866-2741. Please call in advance for an appointment to review the
process and receive a Co-sponsorship application and reservation packet.
Co-sponsorship application packets are mailed to current and prospective groups in early
October of each year. The application forms and facility request forms are due back by
November 5th of each year. All applications and supporting materials will be reviewed and
considered for co-sponsorship based on the following criteria:
A. Overall organization participant rosters meet the 51 % residency requirement
(majority of Campbell residents for use of Campbell parks or addresses within the
CUSD service area for use of school fields);
B. Group is an established non-profit organization, as approved by the State of
California's Secretary of State, providing a service, program, or opportunity that is
not currently provided by the City of Campbell or the Campbell Union School
District;
C. Group can provide a Certificate of Insurance, from an approved carrier, providing
proof of the minimum insurance requirements as outlined below:
a. Public liability and property damage insurance with limits of not less than
$1,000,000 per occurrence;
b. Must name the City of Campbell, the Campbell Redevelopment Agency, and the
Campbell Union School District as additional insureds;
c. Such coverage shall not be reduced or canceled without thirty (30) days written
notice to the additional insured parties.
D. All specified forms, information, materials, and fees requested and required as a
part of this process must be completed in full and submitted by the deadline.
The City's Facilities Coordinator will review all applications and prepare a report with
recommendations to be presented, in December, to the City's Park and Recreation Commission
and the CUSD, for acceptance and approval. Only these approved co-sponsored groups will
have the privilege of receiving advance reservations for the following calendar year. Groups
not approved for co-sponsorship will have to re-apply for facilities at the appropriate time (as
described in the Park Use Policy) and, if facilities are available, be subject to the standard fees
and charges.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 6
FACILITY RESERVATION REQUESTS. Once the co-sponsored groups are identified, the
Facilities Coordinator will review facility requests and create Reservation Permits based on
facility availability. The City's and school district's maintenance and Capital Improvement
Project schedules shall receive priority over co-sponsored group requests. Both the City and
school district will attempt to meet construction schedules so as not to interfere with the
approved schedules of the co-sponsored groups. Groups must be flexible in accepting alternate
facilities if/when their normal facility is scheduled for maintenance or major
renovation/improvement. The City and school district reserve the right to cancel an approved
reservation due to maintenance needs, overuse of facility, unsafe conditions, or due to conflict
with a City or school district event. In these cases, all attempts will be made to provide a
minimum of 15 days advance notice and to provide an alternate location for the group's
scheduled practice, game, or activity, when desired. In the event of an emergency, when only
short or no notice can be provided, groups must cooperate with the request not to use the
facility or risk their co-sponsored status and be subject to removal by the local authorities. If
there are no alternate facilities available, the City and/or school district are not obligated to
provide an alternate facility.
When more than one group requests use of the same field, on the same dates and times, the
Facility Coordinator will grant use based on the following priority:
a. History of use (past use, care to facility, forms and fees in order, no outstanding
issues or problems with group);
b. Prior co-sponsored groups with a good history of use shall receive first priority;
c. Prior user groups with a good history shall receive second priority;
d. Groups providing a service, program, or opportunity that is not currently available
to the age group or geographical area targeted for participation shall receive priority
over groups providing a program that is currently already available through an
existing co-sponsored group.
All dates, times, and fields listed on any group's application may not be approved in total.
The Facility Coordinator may need to reduce days/week, hours/day, weeks/year, or assign a
different field to meet demands or avoid construction/repair projects. The Facility Coordinator
will work with the groups to maximize the use of the available facilities for the best and most
efficient use of all facilities for the community. As best as possible, these construction projects
and their proposed dates of construction will be provided to the groups with their application
packet so that they may take this information into consideration at the time they prepare their
application for field use.
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 7
GROUP CONTACT PERSON. Each co-sponsored group shall appoint one contact person to
be the agent for the organization in all communications with the City of Campbell's Facilities
Coordinator. Only this person shall call the Facilities Coordinator regarding any issues
relating to the organization's use of the park facilities, except in the event of the need to report
the existence of a safety hazard. The contact person is responsible to see that all of the
organization's board members, coaches, and committee chairs are aware of all policies,
procedures and conditions of use of the facilities they are permitted to use.
FIELD USE AND MONITORING. Groups should not reserve fields or facilities that they do
not intend to use. Once a reservation/permit is received, the groups are responsible to notify
the City's Facilities Coordinator (408/866-2741) of any reserved time that can be released for
general public use. The City will monitor use of the facilities to insure that groups are using
the facilities they reserved. Groups who reserve time that they do not use (other than rainy
days) will be subiect to penalty fees of $25/day. Co-sponsored groups, or any other facility
use customers may not assign their scheduled time to other groups. Any such action shall
result in the termination of the group's co-sponsorship status for the following calendar year.
Safety hazards should be reported immediately to the Facilities Coordinator at 408/866-2741.
Be sure to specify the park/school and the specific location and nature of the hazard. If
possible, cone or flag the hazard so that the maintenance staff can more easily locate the hazard
for investigation and repair.
All groups are expected to take responsibility for their actions, the actions of their participants,
and the guests/families of their participants. Any damage that occurs to the facility during the
group's scheduled time should be reported to the Facilities Coordinator. If repairs are
required, the co-sponsored group will be invoiced for the repair cost. Failure to pay will result
in retention of your security/damage deposit and may result in forfeiture of co-sponsorship
status for the following calendar year. Damage that occurred prior to the group's scheduled
use should also be reported as such to the Facilities Coordinator so that necessary action and
repairs can be initiated.
FEES AND CHARGES. The annual fees for co-sponsored groups have been established as
follows: $25 Non-refundable Processing Fee to accompany application
$250 Security /Damage Deposit due by February 151 of each year
$100/day/week/season * ($700/season maximum fee/group)
Annual Use Fee due 30 days prior to first use
* Groups may propose to provide improvements to the facilities in lieu of the annual
use fee. Documents and/or detailed drawings outlining such proposals must accompany
the co-sponsorship application, must meet or exceed $500 in value of labor and
materials, and are subject to the approval and acceptance of the governing agency (City
or school district). If not approved, the group is subject to the annual use fee as
described above.
1
CITY OF CAMPBELL PARK & FIELD USE POLICY
PAGE 8
* Facilities that are designed for dedicated use, and have separate water and/or utility
meters, may be subject to additional fees (ie: groups using the facilities pay the water
and utility bills) and arrangements regarding the maintenance of such dedicated
facilities. Such arrangements shall be made, in writing, between the facility owner and
the approved facility user.
Checks should be made payable to the City of Campbell and be drawn on an organization
check. No personal checks will be accepted for co-sponsored group uses. Checks returned
due to insufficient funds are subject to a $25 handling fee and payment of the balance due by
certified check, cash, or money order within ten days of notice of such action.
As stated above, any repairs to facilities required as the result of damage caused by a co-
sponsored group shall be invoiced to the group by the agency who performed the repairs (City
or school district) with payment due within thirty (30) days. Invoices shall be for cost + 15 %.
Non-payment of fees due for damage repairs will affect the group's future co-sponsorship
status.
Groups who wish to request that the City or school district make significant repairs (over
$500) to any facility shall submit such request/proposal in writing, at time of application.
These items will be prepared as budget requests in the appropriate agency's annual budget
process for consideration by the approving authorities. If approved, funds will be available the
following fiscal year (starting in July). Groups will be made aware of improvements scneduled
for each calendar year. All attempts will be made to perform improvements during the off-
season, when possible. Be aware, however, that the off-season is usually the rainy season,
when it is difficult or not appropriate to make repairs to turf or other outside athletic facilities
due to the wet conditions.
The City of Campbell and Campbell Union School district reserve the right to amend fees and
charges as deemed necessary.
FACILITY USE AND MAINTENANCE. All co-sponsored groups are privileged to attain
such status and shall respect the facilities and treat them as they would their own. Care shall
be taken to avoid constant wear in the same location. Practices and drills shall be relocated
daily so as not to over-wear any certain area. Divots shall be filled and/or replaced according
to the specifications provided. Unauthorized vehicles are not allowed on turf, play field,
paths, or blacktop areas. All vehicles shall park in marked stalls in parking lots or legally on
adjacent public streets. Litter shall be removed or deposited into the provided receptacles.
Safety hazards, broken sprinklers, or other unsafe conditions shall be reported immediately, by
telephone, to the Facilities Coordinator at 408/866-2741.
Groups shall abide by the Wet Field Policy (attached) and preserve the life and condition of
the fields by not playing on them in wet conditions. J: DAMON\PARKPLCY\8
City of Campbell
Recreation & Community Services Department
and
Campbell Union School District
WET FIELD POLICY
The following information is the City and school district policy regarding the use of fields
during wet conditions. This policy and described procedures apply to all sports and activities
including football, soccer, softball, baseball, rugby, field hockey, or any other physical
activity taking place on a grass field or turf area. This includes all fields at John D. Morgan
Park/Campbell Middle School, the Campbell Community Center, and all CUSD fields (Capri
School, Castlemont School, Dover School, Forest Hill School, Hazelwood School, Rolling
Hills School, and Rosemary School).
Groups shall abide by the Wet Field Policy and preserve the life and condition of the fields by
not playing on them in wet conditions. A field is considered too wet if you can see standing
water, hear a "squishy" sound when walking on the turf, or have mud on the bottom of your
shoes after walking on the turf. Play is allowed during a light mist if the ground is hard and
relatively dry. If, however, it has been raining for three days, and the wet conditions, as
described above exist, groups are not to play.
The following procedures are to be followed regarding the use of the fields when there has
been rain, over-watering, or the fields are not playable.
I. USER'S RESPONSIBILITIES
1. If it has rained within the preceding 24 hours, groups using public fields must call
the Recreation & Community Services Department's Facilities Coordinator office at
866-2741. A FIELD CONDITIONS HOTLINE will be established (telephone
number to be established) by January 1, 2000 for the purpose of providing field
playablility information. Generally, only same-day information will be provided,
except in the case of severe conditions or scheduled maintenance. The HOTLINE
message will be updated by 3:00pm each day. PLEASE DO NOT INQUIRE
EARLIER OR ABOUT FUTURE DA YS as the determination of field conditions
are not made until 3:00 p.m. each day. Determination of field conditions will be
made by City personnel, and determinations/decisions are not negotiable.
WET FIELD POLICY
PAGE 2
2. In the event that the HOTLINE has not been updated, or is unavailable, groups are
expected to make educated and responsible decisions regarding field conditions and
playability, keeping in mind the current and future quality of turf facilities. In
general, if you can see standing water, hear a "squishy" sound when walking on the
turf, or have mud on the bottom of your shoes after walking on the turf, the field is
too wet to allow play. Scheduled activities on the turf should be canceled to avoid
damage to the turf and potential injuries to the players.
3. GROUPS FAILING TO FOLLOW THE GUIDELINES OF THIS POLICY WILL
SUBJECT THEIR RESERVATION TO CANCELLATION AND LOSS OF
FUTURE USE AND CO-SPONSORSHIP STATUS. FIELDS WILL BE
CHECKED FOR MISUSE DURING TIMES WHEN FIELDS ARE
CONSIDERED TOO WET AND/OR MUDDY BY DESIGNATED CITY STAFF.
4. Groups witnessing misuse of fields by other scheduled or unscheduled users are
advised to contact Campbell Police Department (408/866-2101) to report misuse.
They will respond or notify the Field Attendant. If on school property in the City
of San Jose, contact San Jose Police Department at 3-1-1 or 408/277-5300.
5. Abuse/use during wet conditions shall result in a minimum $50 fine* upon the first
occurrence, minimum $100* fine for the second infraction, and loss of co-
sponsorship status for any further infractions in a calendar year. It is the contact
person's responsibility to be sure that all coaches and parents understand and
enforce this policy, however inconvenient it may be.
* - Fine may be higher if the cost of repairs necessary as a result of group's use
of wet field exceed the minimum fine amount.
J: DAMON\PARKPLCY\lO
City of Campbell
Recreation & Community Services Department
and
Campbell Union School District
FIELD USE POLICY
General information pertaining to use of sports fields has been summarized and noted here so
that you and those participating in your activities may be made fully aware of the conditions of
use under which your reservation was made.
Turf Preservation
Your cooperation is needed to preserve the turf on City and school fields by following these
guidelines:
1. Limit the use of cleats.
2. Field use, especially sports practices, should be conducted in such a way that
play will take place on different sections of the turf, thus reducing excessive turf
damage to anyone area. Rotate use of areas (ie: use middle of turf area for
drills one day and sides of field the following day), and when possible, stay off
of fringe or bare areas to limit erosion and damage.
3. Replace turf divots at end of each day to help re-root grass.
4. Do not use fields during or after heavy rain, or when wet or muddy.
5. Soccer practices are NOT to be held on the infield area of a softball or baseball
diamond.
6. Softball, baseball, and T -ball practices are to be held only on designated ball
fields in order to prevent injuries to other park users.
7. Do not overcrowd fields by scheduling multiple games in areas reserved. Allow
a safe distance between fields for safe passage of spectators and participants.
8. Report hazards to the Facility Coordinator's office at 866-2741.
9. Report immediate emergencies (broken water lines, gushing sprinkler heads,
etc. to the Campbell Police Department (408/866-2101) who will call-out
appropriate City or School maintenance personnel. When you make the call, be
prepared to fully identify yourself, your location (park/school), and the specific
nature of the emergency and where it is so that the appropriate personnel will be
notified and can come prepared with the proper repair equipment.
10. Don't drive or park cars, bicycles, motorcycles, or other vehicles on turf areas.
FIELD USE POLICY
PAGE 2
Conditions of Use
A. Proof of liability insurance (a Certificate of Insurance listing the City of Campbell
and the Campbell Redevelopment Agencv as additional insured) with a minimum of
$1,000,000 coverage must be submitted to the Recreation & Community Services
Department office with your Park Facility Reservation Form. No group may
reserve or use fields without the certificate on file.
B. Tournament dates, practice game and league game dates are to be specified when
making field reservations.
C. All leagues must make photocopies of their facility reservation form to be carried
by each coach or manager. They must show it upon request of any person or
group.
D. Groups must confine their activities to the specific area designated in their
reservation.
E. Groups must restrict their use of the facility to exact dates and times of their
reservation. Reservations are NOT transferable and may not be used by any sub-
group/division of that to which the reservation was originally issued. Any
interference with school district, city or other community group programs before or
after the designated reservation times is not permitted. Reserving facilities under
one group's name for use by other group(s) is prohibited and will result in
cancellation of the facility reservation and denial of future field use by either group.
F. The Recreation & Community Services Department must be notified immediately if
a field or fields reserved by your group are no longer needed or if there is a change
in your playing schedule.
G. All cars must be parked in designated spaces in parking lots or on adjacent streets.
Do not drive on any turf area. Please refrain from double parking or blocking
driveways on neighborhood streets. Illegally parked vehicles will be cited.
H. Groups must be certain that all litter and debris generated by their use of the field is
placed in trash receptacles or removed from the playing area.
1. Adult supervision must be present when youth groups are using the fields.
J. No alcoholic beverages are allowed on city, Community Center, or CUSD school
athletic field areas. Persons violating this City Ordinance/State Law are subject to
citation. Alcoholic beverages are allowed onlv in picnic areas, in specified City
parks, and only with an approved alcohol permit.
K. Complaints from surrounding neighborhood groups as to noise level, litter and
debris, and disregard for use of parking regulations could result in cancellation of
your field reservation and denial of future field use.
L. The Campbell Recreation & Community Services Department reserves the right to
cancel any reservation with due notice, for any school or city recreational activity
that conflicts with any group or league program.
FIELD USE POLICY
PAGE 3
CANCELLATION OF FIELD RESERVATION PRIVILEDGES
The Facility Reservation Contract is considered an agreement between two parties. Any
violation of the Wet Field/Field Use Policy may result in cancellation of the facility
reservation, and denial of use of fields in the future. It is the designated representative's
responsibility to share this policy and all conditions of use with his/her coaches, managers,
players, parents, and other program participants.
THIS POLICY IS SUBJECT TO CHANGE WITH 30 DA YS WRITTEN NOTICE TO
SCHEDULED FIELD USERS.
Emergencies are to be reported to the Campbell Police Department at 866-2121.
J: DAMON\PARKPLCY\13 (11/99)
City of Campbell
Recreation & Community Services Department
PARK, PICNIC, AND FIELD FEE SCHEDULE
Tennis Courts No Charge
JDM Sand Volleyball Courts,
Horseshoe Pits, No Charge
or CCC Track
Los Gatos
Creek Trail
Orchard City
Green
CUSD School Fields:
Campbell Middle School
Capri School
Castlemont School
Dover School
Forest Hill School
Hazelwood School
Rolling Hills School
Rosemary School
* = $25 Processing fee for field use not required if a picnic area is reserved at the same time
School fields are offered in cooperation with the Campbell Union School District (CUSD).
Reservations for school fields may be made through the Facility Coordinator at the Campbell Recreation & Community Services
Department at (408) 866-2741.
Groups wishinq to be included in the process which qrants "co-sPonsored" status to local youth groups must contact the Facility
Coordinator at the number listed above. Application packets are mailed to potential co-sponsored groups in mid-October and
is due back in mid-November for priority scheduling and reduced fees for play during the following calendar year.
Questions regarding the field use application process and/or applicable fees should be directed to the City's Facility Coordinator
at (408) 866-2741.
John D. Morgan Park (JDM)
Group Picnic Areas
Athletic Fields and/or
Lawn Courts
Buccanneer Stadium
at Community Center
John D. Morgan Park (JDM)
Soccer Bowl
JDM
No Charge
$25
$25
$25 +
$100/day/season+
$250 Damage Deposit
$25 +
$100/day/season+
$250 Damage Deposit
$25 +
$100/day/season+
$250 Damage Deposit
$25
$50
$25* + $15/hr +
$25* + $8/hr + $100 Deposit for 1 use
$100/Field Deposit $250 Dpst for multi-use
$25 + $30/hr +
$25 + $10/hr + $25 + $25/hr + $100 Deposit for 1 use
No Charge $100 Damage Deposit $100 Damage Deposit $250 Dpst for multi-use
$25* + $20/hr +
$25* + $10/hr + $25* + $15/hr + $100 Deposit for 1 use
No Charge $100 Damage Deposit $100 Damage Deposit $250 Dpst for multi-use
No Charge
$25* +
$50/Field Deposit
$25* + $10/hr
$25* + $15/hr
$25 + $25/hr
N/A
$25* + $5/hr
$25* + $5/hr
$25* + $10/hr
N/A
No Charge
$25 + $100/hr
$25 + $10/hr +
Staff Costs
$25 + $100/hr
$25 + $15/hr +
Staff Costs
$25 + $200/hr
$25 + $30/hr +
Staff Costs
N/A
No Charge
N/A
$25 Processing Fee
$25 + $25 + $8/hr +
No Charge $100 Damage Deposit $100 Damage Deposit
$25 + $15/hr + +
$100 Damage Deposit $100/day ofwklseason
for one-time use +
$250 Damage Deposit $250 Damage Deposit
for multi-uses
EXAMPLE of fees applicable for a co-sponsored group's use:
1. If holding practices four nights/week and "games" on Saturdays: 5 days/week use @ $100/day = $500/season fee.
2. If holding practices at 2 facilities, 3 nights/week + "games" on one field on Saturdays: 7 days @ $100 = $700/season.
DEFINITION: A "season" shall be defined as a continuous period of play not to exceed five months.
An organization that conducts two seasons of play (Spring & Fall) would be liable for separate fees for each season.
J: DAMON\Parkplcy\1