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CC Resolution 11044 RESOLUTION NO. 1 1 nLlLl A RESOLUTION AMENDING THE COMPENSATION AND WORKING CONDITIONS FOR CLASSIFIED NON-MANAGEMENT EMPLOYEES REPRESENTED BY THE EMPLOYEE ORGANIZATION ENUMERATED BELOW WHEREAS, Title 2, Section 2.12.030(7) of the Campbell Municipal Code requires the City Manager to prepare and submit an annual salary plan to the City Council for its approval; and WHEREAS, a Memorandum of Understanding for salaries, benefits and working conditions has been approved and executed by the authorized representatives of the Campbell Municipal Employees Association and City Council representatives; and WHEREAS, in partial consideration for concessions made by the employees as part of the Memorandum of Understanding, the City has agreed to provide for a modest, one-time retirement incentive to those employees who retire between October 1, 2009 and March 31, 2010. Employees would receive $750 for between 5-15 years of service to the City and $1,500 for over 15 years of service. WHEREAS, an early retirement incentive could lead to salary savings and/or opportunities to restructure staffing. WHEREAS, the City Council of the City of Campbell desires to ratify and adopt the provisions included in the Memorandum of Understanding attached. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell does hereby approve and ratify the Memorandum of Understanding attached hereto, and made a part hereof. PASSED AND ADOPTED this 2nd day of June 2009, by the following roll call vote: AYES: Councilmembers: Kotowski, Furtado, Baker, Low, Kennedy NOES: Councilmembers: None ABSENT: Councilmembers: None APPROVED: A72~ Anne Bybee, City Clerk Campbell Municipal Employees Association Memorandum of Understanding July 1, 2007 - June 30, 2010 MEMORANDUM OF UNDERSTANDING ON WAGES, EMPLOYEE BENEFITS, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT Campbell Municipal Employees Association (CMEA) AMENDED JUNE 2, 2009 PARTIES TO UNDERSTANDING This Memorandum of Understanding is between the authorized representatives of the City Council of the City of Campbell, hereinafter referred to as "City", and the authorized representatives of Campbell Municipal Employees Association, hereinafter referred to as "CMEA". STATE LAW COMPLIANCE This Memorandum of Understanding complies with the provisions of the State of California Public Employees Representation Law, as contained in Section 3500 of the Government Code of the State in that the employer-employee representatives noted here did meet and confer in good faith and did reach agreement on those matters within the scope of representation. This Memorandum of Understanding also complies with Resolution 10016, relating to employer- employee relations, as adopted and amended by the City Council of the City of Campbell. I. GENERAL CONDITIONS A. Personnel Rules and Reoulations This Memorandum of Understanding does not modify or change the provisions of the Personnel Rules and Regulations of the City unless a specific reference is made herein to modify or add to the existing Personnel Rules and Regulations. B. Terms of Understandino This Memorandum of Understanding embodies all modifications on salaries, hours, employee benefits, and other terms and conditions of employment, for a 36-month term beginning July 1, 2007 and ending June 30, 2010. C. Existino Benefits Continued This Memorandum of Understanding does not modify existing salaries, benefits, hours, or terms and conditions of employment contained in the currently adopted Pay and Classification Plan, except as noted herein. Such benefits and terms of employment remain unmodified and shall continue in full force and effect throughout the term of this Memorandum of Understanding. D. Benchmarks Accountant Accounting Clerk Assistant Engineer Building Inspector Building Maintenance Worker Executive Assistant Office Assistant Planner I Recreation Coordinator Campbell Municipal Employees Association Memorandum of Understanding July 1, 2007 - June 30, 2010 Recreation Supervisor Any special compensation adjustment for a benchmark classification will also be provided to classifications related to the benchmark as set forth below: Accountant Accountina Clerk I Accounting Clerk II Assistant Enaineer Associate Engineer Junior Engineer Engineering Aide Senior Engineering Technician Buildina Inspector Senior Building Inspector Public Works Inspector Senior Public Works Inspector Code Enforcement Officer Buildina Maintenance Worker Building Maintenance Worker II Building Maintenance Lead Worker Utility Worker Executive Assistant Office Specialist Permit Technician Deputy City Clerk Office Assistant Senior Office Assistant Planner I Planner II Associate Planner Housing Coordinator Redevelopment Coordinator Administrative Analyst Recreation Supervisor Senior Museum Specialist Senior Services Supervisor Recreation Coordinator Nutrition Site Manager Food Server Museum Education Coordinator Public Safety Systems Specialist will be related to the benchmark classification established for the future IT classifications. II. COMPENSATION ADJUSTMENTS A. Effective the first pay period containing July 1, 2007, the salaries of all classifications represented by CMEA shall be increased by three and one half percent (3.5%). B. Effective the first pay period containing July 1, 2007, classifications listed in the attached spreadsheet shall receive the indicated percent as a special adjustment. C. Effective the first pay period containing July 1, 2008, the salaries of all classifications represented by CMEA shall be increased by three and one half percent (3.5%). D. Effective the first pay period containing July 1, 2008, classifications listed in the attached spreadsheet shall receive the indicated percent as a special adjustment. E. Effective the first pay period containing July 1, 2009, the salaries of all classifications represented by CMEA shall be increased by two percent (2%). 2 Campbell Municipal Employees Association Memorandum of Understanding July 1,2007 - June 30,2010 Additionally a Total Compensation analysis for all CMEA benchmark classifications will be conducted as of May 1, 2009. III. OTHER PROVISIONS A. Benefit Cost Adiustments Julv 1. 2007 The City will be responsible for any increase to the PERS employer contribution rate on the PERS plan in effect July 1. 2007. The City will provide $129.99 per month for the current dental coverage, including an annual maximum per patient benefit of $2,500, and orthodontia coverage with a $2,500 per patient lifetime. This coverage includes the Delta Dental PPO plan effective July 1, 2007. The City will provide $15.50 per month for life insurance. The City will continue to provide $5.95 per month for the Employee Assistance Program. The City will provide a maximum of $49.50 per month for Long Term Disability Insurance. The maximum benefit is $3,000 per month. The City will provide $27.57 per month for vision service plan coverage which includes adding Progressive Lens coverage effective August 1,2007. B. Benefit Cost Adiustments Julv 1, 2008 The City will be responsible for any increase to the PERS employer contribution rate. The City will be responsible for any increase in monthly contribution to provide the current dental plan. The City will be responsible for any increase to the monthly Employee Assistance Program cost. The City will be responsible for any increase in the life insurance monthly cost. The City will be responsible for any increase in the current long term disability plan. The City will be responsible for any increase in the current vision plan. C. Benefit Cost Adiustments Julv 1. 2009 The City will be responsible for any increase to the PERS employer contribution rate. 3 Campbell Municipal Employees Association Memorandum of Understanding July 1, 2007 - June 30, 2010 The City will be responsible for any increase in monthly contribution to provide the current dental plan. The City will be responsible for any increase to the monthly Employee Assistance Program cost. The City will be responsible for any increase in the life insurance monthly cost. The City will be responsible for any increase in the current long term disability plan. The City will be responsible for any increase in the current vision plan. D. Health Insurance Benefit Proaram January 2008 Effective January 2008, the City will provide a maximum of $97.00 per month for health insurance and $768.00 per month in an additional Section 125 allotment for health and other optional benefits ($865 per month total). Any unused portion of the allotment will be rebated to the employee. January 2009 Effective January 2009, the City will provide a maximum of $97.00 (TBD) per month for health insurance and $818.00 per month in an additional Section 125 allotment for health and other optional benefits ($915 per month total). Any unused portion of the allotment will be rebated to the employee. E. Tuition Reimbursement City will increase the tuition reimbursement program as specified in Personnel Rules and Regulations Section 18.3.A, with a maximum reimbursement of $2,000 per year, effective July 1, 2007. City will increase the tuition reimbursement program as specified in Personnel Rules and Regulations Section 18.3.A, with a maximum reimbursement of $2,500 per year, effective July 1, 2009. F. Deferred Compensation In recognition of CMEA's concern for future medical insurance costs of prospective CMEA retirees, the City will continue to contribute $50 per pay period to each full time CMEA employee's ICMA Deferred Compensation account. The contribution for permanent part time CMEA employees will be prorated accordingly. G. Retiree Award Proaram The City will continue the existing Retiree Award Program based on the following criteria and features effective July 2007: 4 Campbell Municipal Employees Association Memorandum of Understanding July 1, 2007 - June 30, 2010 . Minimum retirement age of 50 and retired from the City of Campbell. . Bills must be submitted to the City in January and July of each year for reimbursement for the prior six months' costs. . Award will not exceed cost for medical coverage for the retiree only (not dependents) on a reimbursement basis as follows: ~ For employees who have completed at least 17 years of service with the City of Campbell, award will be a maximum $250 per month. . Effective July 2008, the maximum reimbursement will be increased to $300 per month. All other provisions of the Retiree Award Program will remain unchanged. . Effective July 2009, the maximum reimbursement will be increased to $325 per month. All other provisions of the Retiree Award Program will remain unchanged. H. Uniform Allowance City will provide an increase in uniform allowance to $500 per year to the following classifications: Building Maintenance Worker I Building Maintenance Worker II Building Maintenance Lead Worker Utility Worker City will continue to provide an allowance of $150 per year to the following classifications for work boots/shoes: Building Inspector Senior Building Inspector Public Works Inspector Senior Public Works Inspector Code Enforcement Officer Effective July 2007, the City will include the following classifications to receive an allowance of $150 per year for work boots/shoes: Associate Engineer Assistant Engineer Uniform allowance payments will be made once each fiscal year (in July). I. Bilinoual Pay The City will provide bilingual pay at $75 per pay period. 5 Campbell Municipal Employees Association Memorandum of Understanding July 1, 2007 - June 30, 2010 J. Healthv Life-Stvle Reimbursement City will provide for CMEA (employee only) a healthy life-style reimbursement with a maximum of $100 per year for City-sponsored fitness classes for all CMEA classifications. K. Workina Hiaher Class Pay Working out-of-class pay will be paid to employees when temporarily assigned to fill a position above their regular classification, which has been vacated due to termination, promotion, leave of absence vacation or scheduled sick leave. Effective July 2007 the eight (8) hour waiting period will be eliminated. The employee will receive the first step of the higher classification or a minimum of 5% within the higher classification salary range and must meet the minimum requirements of the position. L. Furlouah "Work furlough" refers to one or more hours of required unpaid leave taken on a consecutive or intermittent basis. All CMEA employees will be required to take ten (10) hours of furlough between July 1, 2009 and December 31,2009. No employee may perform work for the City during the furlough period unless authorized by management. The period of furlough time off will be unpaid. Furlough time off will be recorded on the timesheet under a separate unpaid hours code and deducted during the pay period which it is taken. IV. PERSONNEL RULES AND REGULATIONS MODIFICATIONS A. Compensatory Time Personnel Rules and Regulations Section 16.23 83) will be as follows: 8. The maximum accumulation of compensatory time is as follows: For employees represented by CMEA, compensatory time shall not be allowed to accumulate in excess of 125 hours. Any compensation time earned exceeding maximum accrual hours will be paid in cash at the rate of time and one-half. An employee may exercise his/her option two times each calendar year to convert any or all accumulated compensatory time to cash. V. RETROACTIVITY All proposals will be effective as indicated. 6 Campbell Municipal Employees Association Memorandum of Understanding July 1,2007 - June 30,2010 VI. RATIFICATION This M.O.U. is subject to ratification by a majority vote of the employee organization represented herein within ten (10) days of execution by CMEA and by approval of a majority of the City Council of the City of Campbell within twenty (20) days of the date of execution. EXECUTED THIS REPRESENTATIVES ORGANIZATION. I ~ DAY OF MAY 2009 BY THE EMPLOYER-EMPLOYEE WHOSE SIGNATURES APPEAR BELOW FOR THEIR RESPECTIVE iJ1 U(I {) ,jq. 4: ~ :r CAMPBELL MUNICIPAL EMPLOYEES ASSOCIATION 6LtA-d~ 'iL.c' ~~/ C!<~..t>- ~ CITY REPRESENTATIVES 7