CC Resolution 9558
RESOLUTION NO. 9558
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AMENDING THE CLASSIFICATION AND SALARY
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell
Municipal Code to prepare and submit to the City Council recommendations for the
reorganization of offices, departments, and positions which are considered to be in the
best interest of efficient, effective, and economical conduct of the municipal services
provided by the City; and
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed
to meet the requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby approve the revised job descriptions for the positions of Accounting
Clerk I (Exhibit A), Accounting Clerk II (Exhibit B) and Accounting Clerk III (Exhibit C).
PASSED AND ADOPTED this 20th day of July, 1999, by the following roll call
vote:
AYES: Councilmembers: Dougherty, . Kennedy, Furtado
NOES: Councilmembers: None
ABSENT: Councilmembers: Watson, Dean
APPROVED:
~e~~~
ATTEST:
,/ . /
/ /~:~"_ ,/ \ -/' i
:' /., I?~ '-::,,'~0/i {( \._-
Anne Bybee, City Clerk
CITY OF CAMPBELL
EXHIBIT A
ACCOUNTING CLERK I
DEFINITION
Under supervision, to perform a variety of financial and/or statistical clerical work of average
difficulty; and to do related work as required.
TYPICAL DUTIES
Verifies, balances or adjusts accounts; reconciles, assembles, matches, sorts, files, posts,
checks and tabulates and compares statistical and/or financial data; assists in preparing and
typing accounting and/or statistical reports; operates business machines including calculators;
may prepare data for computer processing; answers telephone and does clerical work of
average difficulty in keeping financial and/or statistical records and does related work as
assigned.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school plus one year of experience
involving statistical or financial record keeping operations.
Knowledge of:
Methods and terminology used in financial and statistical
clerical work; business arithmetic; office methods, practices
and procedures.
Ability to:
Type at a rate of 35 net words per minute; operate business
office machines; maintain good public relations.
Possession of:
Valid California Driver's License.
Est. 6/76
Rev. 1/77,07/99
J :\DOC\SPECS\ACTCLKI
CITY OF CAMPBELL
ACCOUNTING CLERK I
DEFINITION
Under supervision, to perform a variety of financial and/or statistical clerical work of average
difficulty; and to do related work as required.
TYPICAL DUTIES
Verifies, balances or adjusts accounts; reconciles, assembles, matches, sorts, files, posts,
checks and tabulates and compares statistical and/or financial data; assists in preparing and
typing accounting and/or statistical reports; operates business machines including calculators;
may prepare data for computer processing; answers telephone and does clerical work of
average difficulty in keeping financial and/or statistical records and does related work as
assigned.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school plus one year of experience
involving statistical or financial recordkeeping operations.
Knowledge of:
Methods and terminology used in financial and statistical
clerical work; business arithmetic; office methods, practices
and procedures.
Ability to:
Type at a rate of 35 net words per minute; operate business
office machines; maintain good public relations.
Possession of:
Valid California Driver's License.
Est. 6/76
Rev. 1/77, 07/99
J : \DOC\SPECS\ACTCLK 1
CITY OF CAMPBELL
EXHIBIT B
ACCOUNTING CLERK II
DEFINITION
Under supervision, performs difficult financial and statistical clerical work in accounting and
recording of City transactions related to revenue collections and/or purchasing and
disbursements; and to do related work as required.
TYPICAL DUTIES
As assigned, is responsible for the Accounts Payable or Revenue Receipting and Receivables as
follows: Verify and screen financial documents such as purchase orders, check requests,
invoices, expense sheets and other requests for disbursement of City monies; process bills and
claims in the financial system; print checks and related reports; maintain and file documents in
an organized manner; prepare and print purchase orders for approval by City Manager's
Office; maintain encumbrance ledger and reports; maintain the fixed assets system including
the tagging of new assets; prepare quarterly sales/use tax returns; Prepare billings for all City
accounts receivable including business licensing, tenant lease rentals, reimbursements from
State and Federal agencies, and other miscellaneous charges; maintain accounts receivable
sub ledgers and reconcile to general ledger, and maintain Business License database and submit
reports to State agencies contact and follow up with debtors regarding payment of accounts;
coordinate with collection agency in maintenance of delinquent accounts; audit revenues
collected at City registers, reconcile to system reports and interface with general ledger;
maintain and reconcile listing of deposits posted to the City and process related refunds; may
be required to appear in Small Claims Court to represent the City in delinquent account
collection process; prepares journal entries of a recurring nature; and may assist Accountant
with routine accounting duties; may also be required to back up the other position as needed on
an interim basis.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school plus at least two years of
experience in accounting, bookkeeping or related field.
Knowledge of:
Financial mathematics, basic statistics, and terminology used
in processing financial data; operation of desktop PC, modern
spreadsheet and word processing applications (Microsoft Excel
and Word preferred); modern office and business practices and
procedures including principles of good customer service.
Ability to:
Understand and operate office and computer equipment used in
a business office; develop and maintain good working
relationships and communications with other employees and
outside contacts; type at a net rate of 45 net words per minute.
Possession of:
Valid California Driver's License.
Est. 6/76
Rev. 6/81; 07/99
J :\DOC\SPECS\ACTCLK2
CITY OF CAMPBELL
ACCOUNTING CLERK II
DEFINITION
Under general supervision, ffi performs difficult financial and statistical clerical work in
accounting and recording of City transactions related to revenue collections and/or purchasing
and disbursements; to assist in the City's fiflafleial reeorakeeping; and to do related work as
required.
TYPICAL DUTIES
Gfl--att As assigned basis-, is responsible for the Accounts Payable or Revenue Receipting and
Receivables as follows: - or f.eeottnts Receivable prograffi; verifies Verify and screen financial
documents such as purchase orders, check requests, invoices, expense sheets and other
requests for disbursement of City monies; statemellts, and reqttisitiofls for semi mollthly
paymeflt of bills and claims; process bills and claims in the financial system; print checks and
related reports; maintain and file documents in an organized manner; prepare and print
purchase orders for approval by City Manager's Office; maintain encumbrance ledger and
reports; maintain the fzxed assets system including the tagging of new assets; prepare quarterly
sales/use tax returns; - flreflares Prepare billings for all City accounts receivable including
business licensing, tenant lease rentals, reimbursements from State and Federal agencies, and
other miscellaneous charges; ffiaintains maintain accounts receivable tletftil sub ledgers ledgers
and reconcile to general ledger, and prepares monthly aceO\:lflts receivable lists; maintain is-
responsible for the Business License database and submit reports to State agencies billffig
progrlUH on the eOffiputer; ts-ffi contact and follow up with creditors to clarify bills to the City,
or with debtors regarding aeliaqtleftt payment of accounts;
coordinate with collection agency in maintenance of delinquent accounts; audit revenues
collected at City registers, reconcile to system reports and interface with general ledger;
maintain and reconcile listing of deposits posted to the City and process related refunds; may
be required to appear in Small Claims Court to represent the City in delinquent account
collection procedurc process; assists ifl Yehicle Maiflteflaflce progrllffl by proccssiflg source
dOetlffieftt3; assists ifl rccofleiliflg ffiaflual input to COffiptlter reports; prepares journal entries of
a recurring naturc; ffiay prepare bi weckly payroll caras for eleetroflic data proeessiflg; and
may assist Accountant with routine accounting duties; may also be required to back up the
other position as needed on an interim basis.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school plus at
experience in statistical clerical
bookkeeping or related field.
least two years of
work, accounting,
Knowledge of:
Financial mathematics, basic statistics, and terminology used
in processing financial data; operation of desktop PC, modern
spreadsheet and word processing applications (Microsoft Excel
and Word preferred); modern office and business practices and
procedures including principles of good customer service.
payroll proccdmcs afla bateh eootrol for comptltcr proeessiog;
gefleral btlsiflcSS practiccs afla proeedmes.
Ability to:
Understand and operate office and computer equipment used in
a business office; accotlfttiog afld statistical work as well as
clcetroflie data proccssiflg equipffieflt; develop and maintain
good cOffiffitlflications and working relationships and
communications with ttH other employees and outside contacts;
departmcnts a3 well a3 '."lith debtors aod ereditors; type at a net
rate of 45 net words per minute.
Possession of:
Valid California Driver's License.
Est. 6/76
Rev. 6/81; 07/99
J :\DOC\SPECS\ACTCLK2
CITY OF CAMPBELL
EXHIBIT C
ACCOUNTING CLERK III
DEFINITION
Under direction, to perform technical and complex financial and accounting clerical work in
maintaining the City's payroll system; maintains insurance records; and does related work as
required.
TYPICAL DUTIES
Is responsible for the preparation of the City payroll including the computation and verification
of data from source documents; maintains payroll related records including employee benefits,
PERS reconciliations and employee insurance; coordinates appropriation accounting reports
with departments and analyzes budget variances; prepares statistical and governmental reports
as related to the City payroll, including PERS reports and tax reports; maintains leave reports;
controls accruals and calculates values of accrued leave at end of fiscal year; processes and
prepares payroll data for computer input; prepares payroll journal entries and posts same to
general ledger accounts; operates data processing equipment; assists in the development of data
processing applications; analyzes computer printout and prepares such data for reports as
required; answers payroll questionnaires; prepares workers' compensation analysis; may assist
Accountant with routine accounting duties.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school, plus at least three years
increasingly responsible experience in accounting,
bookkeeping or payroll processing (preferably in governmental
accounting operations). College level accounting courses
desirable.
Knowledge of:
Basic accounting principles and procedures;
mathematics and statistics; methods and practices
recordkeeping and report preparation.
financial
of financial
Ability to:
Operate standard office equipment including operating a
computer terminal for data input, inquiry, and report
generation; maintain accurate payroll and other confidential
employee data records; develop and maintain effective working
relationships with others; work independently with limited
supervision.
Possession of:
Valid California Driver's License.
Est. 10/87
Rev. 07/99
J :\DOC\SPECS\ACTCLK3
CITY OF CAMPBELL
ACCOUNTING CLERK III
DEFINITION
Under direction, to perform technical and complex financial and accounting clerical work in
maintaining the City's payroll system; maintains insurance records; and does related work as
required.
TYPICAL DUTIES
Is responsible for the preparation of the City payroll including the computation and verification
of data from source documents; maintains payroll related records including employee benefits,
PERS reconciliations and employee insurance; coordinates appropriation accounting reports
with departments and analyzes budget variances; prepares statistical and governmental reports
as related to the City payroll, including PERS reports and tax reports; maintains leave reports;
controls accruals and calculates values of accrued leave at end of fiscal year; processes and
prepares payroll data for computer input; prepares payroll journal entries and posts same to
general ledger accounts; operates data processing equipment; assists in the development of data
processing applications; analyzes computer printout and prepares such data for reports as
required; answers payroll questionnaires; prepares workers' compensation analysis; may assist
Accountant with routine accounting duties.
EMPLOYMENT STANDARDS
Education and Experience:
Graduation from high school, plus at least three years
increasingly responsible experience in accounting,
bookkeeping or payroll processing (preferably in governmental
accounting operations). College level accounting courses
desirable.
Knowledge of:
Basic accounting principles and procedures; financial
mathematics and statistics; methods and practices of financial
recordkeeping and report preparation.
Ability to:
Operate standard office equipment including operating a
computer terminal for data input, inquiry, and report
generation; maintain accurate payroll and other confidential
employee data records; develop and maintain effective working
relationships with others; work independently with limited
supervision.
Possession of:
Valid California Driver's License.
Est. 10/87
Rev. 07/99
J : \DOC\SPECS\ACTCLK3