CC Resolution 9577
RESOLUTION NO, 9577
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CAMPBELL AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090, Penal Code 799, California
Department of Justice Guidelines, Welfare and Institutions Code 826.5, and the California
Public Records Act 6251, 6252, 6254, 6255-57 authorize City department heads to
destroy certain records, documents, instruments, books or paper after the same are no
longer required with the approval of the legislative body by resolution and the written
consent of the City Attorney; and
WHEREAS, the City Council proposes to grant such approval for the destruction
of the records, documents, instruments, books, or papers more particularly described in
Exhibits A and B attached hereto, and by this reference made a part hereof, it having been
determined by the Chief of Police that items listed in Exhibits A and B are no longer
required; and
NOW, THREFORE, BE IT RESOLVED by the City Council of the City of
Campbell that does hereby authorize the Chief of Police to destroy those certain records,
documents, instruments, books, or papers under their change as described in said exhibits.
PASSED AND ADOPTED this
the following roll call vote:
7th
day of September, 1999 by
AYEA:
Councilmembers:
Watson, Dougherty, Dean, Kennedy, Furtado
NOES:
Councilmembers:
None
ABSENT:
Councilmembers:
None
~P..ROVED^ ~\
l' ~~. J.-
Daniel E. Furtado, Mayor
ATTEST:
td<,-M(~
Anne Bybee, City Clerk
H:SSDlResol
'EXHIBIT A'
Items to be destroyed
Records dated prior to the following month
and/or year
Police Reports
Accident Reports
Accident Reports - No injury
Accident Reports - Injuries
Accident Reports - Fatal
Arrest Reports
Arrest Reports rejected by District Attorney
or release per 849 P. C., and no charges filed.
Drunk in Public (647(f))
Felony Arrest Reports
Misdemeanor Arrest Report
Warrant Arrests - Bench Warrants
Warrants Arrests - Outside Agencies
Juvenile Detention/Arrest for Non-Criminal
Or Non-Specific Charges (Truancy, Curfew,
Counseling, etc.)
Local Ordinance or Municipal Code
Marijuana Arrests/Citations for Violations
of11367(b),11357(c), 11357(d), 11357(e)
11360(b) HS
Crime Reports and Miscellaneous Case Reports
Animal Reports
Courtesy Report for Outside Agencies
July 1997 meeting the following criteria:
1. No outstanding warrants. No property is
outstanding in CLETS
2. Record does not relate to a criminal death
case or to violation listed in Penal Code
Sections 799 & 899.
3. It is not involved in civil or criminal litigation.
4. It does not involve a City of Campbell
employee.
July 1997
July 1994
July 1989, unless arrest involved (if arrest made,
see Arrest Reports criteria)
July 1989
July 1995
Modified Life Retention - Until felon reaches
Age 70 from date of arrest or prior to July 1989.
July 1989 conviction or non-conviction
July 1997
July 1997
Upon emancipation or on 18th birthday of
subject, cases prior July 1997
July 1997
Two years from date of disposition or July 1996
July 1997
July 1997
Items to be destroyed
Records dated prior to the following
month and/or year
Domestic Violence Reports - No prosecution
Felony Crime Reports with no related arrests
and statue of limitations of 6 years (most
Sexual Assaults)
Misdemeanor Crime Reports with no related
arrest and when statute is expired.
Missing Persons or Runaways returned
or located
Non-Criminal reports (LosUFound Property
Storedllmpounded Vehicles, Death Reports
Abated Vehicles, Injury Reports and other
Informational reports)
Stolen Vehicle Reports - Recovered
Stolen Vehicle Reports - No Recovery
Suicides/Mental Disorder Reports
Other RecordslDocuments
Alpha Index Name file
Arrest Register (CJIC)
Bicycle License File
Cash Register Reconciliation
Receipts
Citation - Traffic
Pink Copy only (original retained by court)
Citations - Warning
Crime Report Log
Field Interview Cards
Photos
July 1997
7 years from date of report or
cases prior to July 1992
July 1997
July 1997
July 1997
July 1997
July 1989
July 1997
Related retention of document for which
the index was prepared
July 1989
Expired prior to July 1997
July 1997
July 1997
January 1999
Indexed into RMS where currently held
indefinitely
July 1995
Records retained in computer system
(original document to be destroyed
immediately after data entry)
Related to retention of the document
for which photo was taken
2
Items to be destroyed
Records dated prior to the
Following month and/or year
Watch Commander Logs
July 1997
Warrant Work Sheets (CLOSED)
January 1997
Other Official Documents - Not listed
July 1997
3
Exhibit B
Police Department Personnel Documents
FilelDocument Custodian Authorities Items to be Purged
Citizen Complaints Chief's Penal Code 832.5 Investigations concluded
(including Secretary prior to June 30, 1994
Investigation
Summaries)
Memorandums Chief's Government Code Memornndumsaufuored
Documenting Secretary 34090 before June 30, 1997
Damage to or Loss
of City Property
Department- Chief's Government Code Investigations concluded
Initiated Secretary 34090 prior to June 30, 1994
Investigations
Field Training Training Government code Daily Observation
Records Manager 34090 Reports completed prior
to June 30, 1994
Intent to Discipline Chief's Penal Code 832.5 Letters written prior to
(Letters or Secretary Government code June 30, 1994
Memorandums) 34090
Psychological Chief's Government Code Summary letters from, a)
Evaluations Secretary 34090 Department employees
resigning or dismissed
prior to June 30, 1997
and; b) Department
applicants (not hired)
whose summary letters
were written prior to June
30, 1997
Pursuit Reports Chief's Government Code Reports completed prior
Secretary 34090 to June 30, 1997
Training Records Training Government Code Files from Department
Manager 34090 employees resigning or
dismissed prior to June
30, 1997
Traffic Collision Chief's Government Code Reports completed prior
Reports Secretary 34090 to June 30, 1994
Use of Force Chief's Government Code Reports completed prior
Reports Secretary 34090 to June 30, 1997
Written Reprimands Chief's Penal Code 832.5 Reprimands written prior
Secretary to June 30, 1994
H:Admin / Purge