CC Resolution 11388
RESOLUTION NO. 11388
A RESOLUTION FOR THE CITY COUNCIL OF THE CITY OF CAMPBELL
TO WAIVE THE FORMAL CONTRACT PROCEDURE REQUIREMENTS OF SECTION
3.20.050 AND MAKE THE NECESSARY BUDGET ADJUSTMENT TO FUND LEASING A
REPLACEMENT COPIER
WHEREAS, the City's current production copier has experienced significant and continuing
periods of downtime, negatively affecting the production of critical City documents; and
WHEREAS, the existing and associated equipment is nearly 10 years old, and is no longer
supporting the needs of the City, and will no longer be supported by the manufacturer; and
WHEREAS, the City of Campbell's Municipal Code 3.20.050 requires if the equipment's
estimated fair market value is greater than twenty-five thousand dollars a formal bid process has
to be used unless City Council, by a majority vote, determines that it is in the best interest of the
public to dispense with the requirements of Section 3.20.050; and
WHEREAS, at least five suppliers have been identified that can provide competitive quotes for
this equipment; and
WHEREAS, staff is requesting approval to enter into a lease agreement for a replacement
production copier on an emergency basis; and
WHEREAS, the City Council has determined this to be in the best interest of the public.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the waiver of the
requirements of Municipal Code 3.20.050 for the lease of this equipment.
BE IT FURTHER RESOLVED that the City Council appropriates $1,500 from IT pool reserves
to fund the initial lease payments and authorizes the Finance Director to award a contract to the
lowest responsible vendor.
PASSED AND ADOPTED this 17th day of April 2012, by the following roll call vote:
AYES: Councilmembers: Cristina, Baker, Waterman, Kotowski
NOES: Councilmembers: None
ABSENT: Councilmembers: Low
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Anne Bybee, City Clerk
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Michael F. Kotowski, Mayor