CC Resolution 8021RESOLUTION N0. 8021
BEING A RESOLUTION AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO ENTER INTO A CONTRACT
FOR PRELIMINARY ENGINEERING AND RIGHT-
OF-WAY SERVICES FOR CRISTICH LANE
WHEREAS, there has been submitted to the City Council, a contract
to employ preliminary engineering and right-of-way services for
the improvement of Cristich Lane; and
WHEREAS, the terms of the contract and the engineering service
herein referred to are satisfactory to the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Campbell that CH2M HILL be employed in accordance with the conditions
of said contract; and
BE IT FURTHER RESOLVED that the Director of Public Works be
authorized and directed to enter into the said contract on behalf of the
City of Campbell.
PASSED AND ADOPTED this Ind day of nrinhar 1990, by
the following vote:
AYES: Councilmembers: Kotowski, Watson, Conant, Burr, Ashworth
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST:J /( ~ _
City C
APPROVED:
y~j~~-r~jf~
Mayor
PROPOSAL,
FOR
CRISTICH LANE
FEASIBILITY STUDY
Prepared for
CITY OF CAMPBELL
Prepared by
CH2M HILL
2107 N. First Street, Suite 350
San Jose, CA 95131
408-436-4909
FAX 408-436-4829
Acrgusr 1990
Engineers
Planners
Economists
Scientists
August 29, 1990
SF0242.16
Mr. Bill Helms, Engineering Manager
Department of Public Works
City of Campbell
70 North First Street
Campbell, CA 95008
Dear Mr. Helms:
Subject: Proposal for Engineering Services for the Cristich Lane Feasibility Study
CH2M HILL is pleased to present this proposal for engineering services for the im-
provement of Cristich Lane in the City of Campbell. Currently, Cristich Lane is a
1.500-foot long, paved alley/street crossing several private parcels by means of recipro-
cal ingress-egress easements. The Ciry proposes to improve this facility to a full stan-
dard public street. This improvement will impact existing diagonal parking and may
impact private structural improvements along the proposed street alignment. To assess
the project impacts on existing properties, establish right-of-way and estimated con-
struction costs, the City proposes to undertake a feasibility study for the improvement
of Cristich Lane. Following the feasibility study, the City may elect to proceed with
final design and construction of the Cristich Lane improvements.
CH2M HILL has met with Bill Helms to discuss the scope of services, has conducted a
walk-through of the project site, and believe we have a good understanding of the pro-
ject requirements. We are prepared to commit the necessary design, survey, and con-
struction management services for a successful project. Members of the proposed
project team have an established working relationship with the City, a thorough under-
standing of the project elements, and a wealth of experience on similar projects.
For the Cristich Lane project, Bruce McClish will serve as project manager and Cynthia
Potter will be project engineer. Mr. McClish has recently completed the Los Gatos
Creek Bike Path for the City and has an established rapport with City staff. Ms. Potter
has over eieht years of design experience on transportation projects ranging from city
street improvements to highway design. Her recent project experience has included
CH2M HILL San Jose Office 2107 N Ars1 Shset Suite 350. Son Jnse, Ccli/wnio 95131 408.436.459
Mr. Bill Helms
Page 2
August 29, 1990
SFO242.16
preliminary design and right-of-way analysis, as well as plan and specifications prepara-
tion. Don Lawrie, of Lawrie and Associates, will analyze right-of-way impacts and
acquisition costs. Mr. Lawrie is the Former head of the real estate department at the
Santa Clara Valley Water District and has extensive experience with public land acqui-
sition requirements.,
Professional engineering and surveying services will be provided for the study and de-
sign of the Cristich Lane improvements for the City. The services to be provided have
been divided into flue tasks as described in the following sections.
1) Management and Administration
2) Preliminary Engineering
3) Final Design
4) Services During Bidding
5) Services During Construction
L0 l1ANAGEMENT AND ADMINISTRATION
Management and administration will consist of the management functions required for
this project. These functions include project management, project administration, and
quality control.
2.0 PRELIMINARY ENGINEERING
Preliminary engineering will consist of the preliminary work required to determine the
street alignment, funding options, real estate impacts, parking impacts, and to develop
construction cost estimates.
2.1 Survey
CH2M HILL will conduct an aerial photogrammetric survey, resulting in a 20-scale
planimetric map to be used for study and design. The aerial survey will be supplement-
ed by a field survey to obtain cross-sections at ~0-foot intervals and to locate major
topographic features, building corners, and selected property corners.
2 ~ Research and Data Collection
Research and data collection will include Qathering existing as-built plans, assessor's
maps, right-of-way maps, and records of surveys. Existing utilities, easements, and
Mr. Bill Helms
Page 3
August 29, 1990
SF0242.16
property lines will also be researched and plotted as a utility/right-of-way map. The
City will provide title reports for affected properties.
23 Right-of-Way Analysis
A right-of-way investigation and analysis will be conducted to determine parcels re-
quired for the project and to establish an estimate of acquisition and relocation costs.
Based on the preliminary street alignment, CH2M HILL will determine areas and di-
mensions of parcels to be acquired. (Legal descriptions and plats will not be prepared
at this time; rather, these will be prepared as part of the Final Design phase of work.)
Using the acquisition map, acquisition and relocation costs will be established. These
costs will be an estimate only and are not intended as a property appraisal for negotia-
tion purposes.
2.4 Funding Study
A study will be conducted to analyze the various funding options available to the City
for acquisition and construction of Cristich Lane. Funding options may include city
funded, developer funded, combined city/developer funded, or creation of a Benefit/
Assessment District. A report will be produced to present the results of the study.
2.5 Preliminary Design
Preliminary design will include development of the centerline alignment for the pro-
posed 58-foot right-of-way, consisting of a d4-foot street (face of curb to face of curb)
with 7-foot sidewalks. This subtask will include determining the scope of improvements
to be constructed such as demolition and removal, drainage and paving, street lighting,
and fire hydrants. Impacts to on-street parking will also be examined. Also included
will be an estimate of probable construction cost for the preliminary street alignment.
During this preliminary design phase, CH2M HILL will work closely with the City and
obtain the .City's input as the work progresses. Bi-weekly review meetings will be held
to discuss alternatives and keep the City apprised of the progress. Following establish-
ment of a preliminary street alignment, CH2M HILL will meet with City staff and
Cristich Lane property owners to present the proposed plan and receive input from
property owners. If necessary, the plan and cost estimate will be modified based on
public input at this meeting.
Mr. Bill Helms
Page 4
August 29, 1990
SFO242.16
2.6 Final Report
A report will be prepared detailing the results of the preliminary design, right-of-way
investigation, and the funding study. A recommendation for the preferred funding and
alignment alternatives will be presented in the report. After review of the draft report
by the City, the report will be finalized.
3.0 FINAL DESIGN
Final design will consist of preparing plans, specifications and bid documents, an esti-
mate of probable construction cost, a geotechnical investigation to determine design
criteria and right-of-way mapping. Right-of-way mapping will include preparation of
plats and descriptions and a record of survey for the proposed street. We recommend
submittal to the City at the 60% and 90% stage for review. A detailed scope of ser-
vices to be provided in final design will be established following completion of Task 2,
Preliminary Engineering.
4.0 SERVICES DURING BIDDING
During this phase of the work, CH2M HILL will work with the City in developing a list
of qualified contractors from which construction bids will be requested. Following re-
ceipt of bids, CH2M HILL will evaluate the bids and recommend to the City which
contractor, if any, should be awarded the construction contract.
5.0 SERVICES DURING CONSTRUCTION
Following award of the construction contract and receipt by the City of required con-
tractual documents, CH2M IIILL will assist the City in issuing a notice to proceed with
construction and will conduct a preconstruction conference.
During construction, CH2M HILL will assist the City's construction inspector by review-
ing shop drawings required by the contract specifications, making periodic site visits to
see that construction is in general conformance with the contract plans and specifica-
tions, interpreting contract plans and specifications, and attending the final acceptance
walk-through with representatives of the City.
Upon acceptance of the constructed project. CH2M HILL will prepare record drawings
based on record data maintained by the contractor during construction.
Mr. Bill Helms
Page 5
August 29, 1990
SFO242.16
A detailed hour and cost estimate for services to be provided has been prepared for
Tasks 1 and 2 and is presented on the attachment. Please note that Task 1 covers
management and administration of Task 2 only.
Also included for your information is a proposed project schedule for the work to be
performed. This schedule, of course, is dependent on the City's plan of action.
We are proposing to perform this work on a labor and materials basis with a maximum
contract amount. Labor will be invoiced at 2.2 times salary cost, and expenses (includ-
ing subconsultant costs) will be marked up 15 percent.
Upon your review of this proposal, we are prepared to meet with you to discuss and, if
necessary, refine this proposal. We look forward to again working with the City of
Campbell on this interesting project. Please call me following your review of this
proposal.
Sincerely,
CH2M HILL ~~ ~~
~/' ~//~J~^//
~° ° C~~~ ~
Bruce M. McClish
SJCP21/156.51
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